24RS0011 - domestic hot water loop services

The California Department of Veterans Affairs (CalVet) is seeking qualified contractors for Domestic Hot Water Loop Services at the Veterans Home of California in Redding, with Solicitation Number 24RS0011. The project involves comprehensive renovation of domestic hot water systems across three mechanical rooms, specifically removing and replacing existing thermostatic mixing valves, piping, and associated equipment. Contractors must provide all necessary labor, materials, transportation, licenses, and permits to complete the work, with services to be performed during standard business hours (8:00 a.m. to 4:30 p.m., Monday through Friday). Key deliverables include installing three Aerco ADMS Smart Water Tempering System racks, three Grundfos hot water return pumps, modifying Unistrut supports, and relocating fire sprinkler equipment. Mandatory qualifications include a valid Class "C-36" Plumbing Contractor or Class "B" General Building Contractor license, and the ability to provide factory-trained service technicians. Critical procurement dates include a mandatory pre-bid site inspection on April 2, 2025, at 12:00 pm, with bid submissions due by April 14, 2025, at 5:00 pm, and bid opening on April 15, 2025, at 10:00 am. The contract term is from May 1, 2025, through June 30, 2025.

The solicitation encourages participation from Small Businesses (SB), Micro Businesses (MB), and Disabled Veteran Business Enterprises (DVBE), with potential bid preferences ranging from 1% to 5% based on DVBE participation levels. While a specific DVBE participation goal is not mandated, the state offers incentives for DVBE involvement and requires detailed reporting of subcontractor payments. Contractors must comply with numerous state regulations, including prevailing wage requirements, non-discrimination policies, and Executive Order N-6-22 regarding Russia sanctions. The state will impose liquidated damages of $250 per day for project delays and requires comprehensive documentation, including certified payroll reports, final project documentation, and product warranties. Contractors must also provide multiple insurance coverages, including Commercial General Liability (minimum $1,000,000 per occurrence), Professional Liability, Automobile Liability, and Workers' Compensation. While specific budget details are not explicitly stated, the solicitation suggests a comprehensive project with multiple technical requirements and strict compliance expectations for potential bidders.