Exhibit_A.pdf

California Department of Veterans Affairs Exhibit A - Scope of Work

Agreement Number: 24RS0011 Contractor: TBD

DOMESTIC HOT WATER LOOP SERVICES

1. INTRODUCTION/SERVICES

A. Contractor shall provide services, as specified, to California Department of Veterans Affairs (CalVet).

Contractor shall provide services at the Veterans Home of California-Redding (Home), located at 3400 Knighton Road, Redding CA 96002. Contractor shall provide all labor, materials, staff, transportation, license, permits and every other item of expense necessary, unless otherwise stated, to provide Domestic Hot Water Loop repair services. Services shall be provided at the Home, upon request and in compliance with terms of this Agreement.

B. CalVet Domestic Hot Water Loop repairs shall consist of removing existing thermostatic mixing valve and associated piping and valves and replacing with updated system in mechanical rooms E/H, C/D and A/B.

C. All work shall be coordinated and approved by CalVet Contract Manager or designated representative.

Services shall be performed during standard business hours 8:00 a.m. to 4:30 p.m., Monday through Friday unless otherwise specified. No work is to be performed on State holidays or on an overtime basis unless prior approval is received in writing from the CalVet Contract Manager, prior to this work taking place. Any and all services performed outside the scope of this Agreement or not approved by the CalVet Contract Manager, or designated representative, will be at the sole risk and expense of the Contractor.

D. Contactor must be able to perform the tasks associated with providing services under the scope of their license. Contractor will provide services in accordance with federal and state laws and regulations and CalVet policies.

E. Contractor is not authorized to deliver or commence services as described in the Agreement until written approval has been obtained from the CalVet Contract Manager and Contractor has received an executed Agreement from CalVet. Any delivery or performance of service commenced prior to the Contractor obtaining all written approvals shall be considered voluntary on the part of the Contractor.

2. CONTACT INFORMATION

A. The project representatives during the term of this Agreement will be:

1. Construction Supervisor Contract Manager

Veterans Home of California-Redding: California Department of Veterans Affairs Supervisor: TBD Contract Manager: TBD 3400 Knighton Road Redding, CA 96002 1227 “O” Street, Sacramento, CA 95814 Phone: TBD Phone: TBD Email: TBD Email: TBD

Contractor Representative:

TBD

B. Contract Representatives, addresses, and phone/fax numbers may be changed by issuing a twenty

(20) day prior written notification and shall not require a formal amendment to this Agreement. The notifying party shall provide complete contact information for the replacement Contract Representative including, name, title, mailing address, phone/fax numbers, and email address. All other changes require a formal written amendment to this Agreement.

3. MINIMUM QUALIFICATIONS

All service performed under this Agreement shall be performed by qualified service technicians in the employ or under the direction of the Contractor.

Contractor shall provide a service technician who is factory trained on the equipment specified in this Agreement.

Contractor shall provide the State with proof of the required training for each service technician providing services under this Agreement. Acceptable proof may be a resume showing experience, training and factory school completion. The Contractor shall submit the proof of training with their bid package to CalVet.

All sub-contractors to the primary contractor must meet the same minimum qualification requirements as the primary contractor.

4. STATE RESPONSIBILITIES

A. A complete set of cut-sheets for new thermostatic mixing equipment will be provided by the CalVet Contract

Manager to the Contractor at the commencement of the contract.

B. Owner Furnished, Contractor Installed (OFCI) equipment:

1. Three (3) Aerco ADMS Smart Water Tempering System racks.

5. CONTRACTOR’S RESPONSIBILITIES

A. Contractor shall complete this project in accordance with the Exhibit A1: Domestic Hot Water Demolition and New Work Final Report dated 03/27/2024. This plan, its scope of work and general notes are incorporated herein by this reference. As outlined below, the Contractor Shall:

1. All work provided by the Contractor shall conform to the latest requirements of Federal, State, City, and

County regulations. This includes but is not limited to Title 24 of the California Building Code of Regulations and other standards identified in Exhibit A1.

2. Submit a utility out of service request to CalVet’s project representatives in writing, detailing the time and duration of any utility that must be out of service during construction, and refrain from doing so without the State’s consent as specified.

3. CONSTRUCTION SCHEDULE: The Contractor will submit a construction schedule at the pre-construction meeting. Prior approval of the schedule from the State is required before commencement of the work. The Contractor will be responsible for planning and scheduling the work and for monitoring the progress of the work with respect to the schedule. The CalVet Contract Manager reviews the schedule against actual field progress and provides comments. The CalVet Contract Manager also reviews contractor’s monthly update of record drawings for completion. Contractor incorporates the CalVet Contract Manager’s comments and submit/sends Schedule and Application for Payment to the State Contract Manager for approval and payment.

4. SUBMITTALS, RFI’S AND SHOP DRAWINGS: The Contractor will submit a Submittal Schedule at the pre-construction meeting. Prior approval of the schedule from the State is required before commencement of the work. This schedule will become integrated with the construction schedule. See Exhibit A1 for additional requirements.

5. SUBSTITUTIONS: All proposed deviations from specified items require formal submittal for review by the State. The Contractor will submit each proposal for substitution in writing within 14 days of Notice to Proceed, to the State for review and recommendation. Substitution request transmittal shall be submitted to the CalVet Contract Manager, and also be copied to the Construction Supervisor. The Contractor must submit each such request in ample time for processing so as not to delay progress of the work.

6. CLARIFICATIONS:

a. When the Contractor requires clarification of the Contract Documents, they will submit a Request for

Interpretation (RFI) – Appendix A. The RFI’s will be numbered consecutively, and submitted in a timely manner so that the response can be provided before a critical activity is affected.

b. Each Submittal and RFI’s will be submitted electronically with a cover sheet via email (in MS Word or PDF format with any pdf sketches / drawings necessary attached) directly to the CalVet Contract Manager. The CalVet Contract Manager will log in the Submittal’s and RFI’s and forward it to the A&E. The A&E will furnish the answer back to the CalVet Contract Manager as appropriate, and then the Contract Manager will issue the final response back to the Contractor and the Construction Supervisor.

c. Responses to Submittal and RFI’s will be made by the State to the Contractor within ten (10) calendar days unless the State notifies the Contractor in writing that a response will take longer.

d. If the A&E determines that a Change Order should be prepared in response to the RFI, they will advise the CalVet Contract Manager, if agreed, the A&E will then assist with the necessary documentation and submit it to the CalVet Contract Manager for processing.

e. If the Contractor believes the RFI response warrants a Change Order, they will notify the CalVet Contract Manager within seven (7) days of receipt of the RFI response.

7. CHANGE ORDERS:

a. Change Orders shall be processed in accordance with the Conditions of the Contract. The procedures described below are intended to relate that process to the organization for this project.

Only a Contract Manager can authorize a Change Order.

b. The process includes the Proposed Change Order (PCO) and the Change Order (CO). The PCO is the source document that identifies and describes a potential change in the work. After the PCO is approved, it will be followed by a CO which defines the changes in the work, together with any change in the contract price and/or time for completion. The CO, not the PCO, is the official document for amending the contract.

c. Origination – A request for a CO may be initiated by the Contractor, the A&E, or the State. In each case, the PCO will be completed and forwarded to the CalVet Contract Manager.

d. Preparation – After review, the CalVet Contract Manager will request the A&E, if appropriate, to prepare plans and specifications. The CalVet Contract Manager will then transmit the PCO to the Contractor for pricing and/or time impact.

e. Contractor Proposal – Within the time allowed in the Contract Documents (10 days), the Contractor will return the PCO to the CalVet Contract Manager, including a detailed breakdown of all cost and time associated with the change, and justification therefore.

f. Negotiations – the CalVet Contract Manager will review the Contractor’s proposal, confer with the A&E as required, and will either accept the terms, enter into negotiations with the Contractor, or cancel or modify the PCO, if appropriate.

g. Authorization – When an Agreement has been reached, the CalVet Contract Manager will prepare the CO, sign it, and send two copies to the Contractor for signature. Multiple PCO’s may be included in a single CO. When the CalVet Contract Manager receives the CO back from the Contractor with their signature, copies will be distributed accordingly. The receipt of the CO signed by the CalVet Contract Manager is the Contractor’s authorization to proceed.

h. In the event that the Contractor and the State cannot agree on the cost and/or time required, the State may direct the Contractor to proceed on a “time and material” basis.

8. INSPECTION AND TESTING:

a. Inspection – The Construction Supervisor is responsible for inspection of the Contractor’s work for compliance with the Contract Documents and quality control. The Contractor is responsible for requesting an inspection in writing 48 hours prior to any work being covered. Failure to properly request inspection prior to covering an area of work is subject to immediate rejection by the State requiring immediate removal and remediation of said work at the Contractor’s expense.

b. Testing – The Contractor will comply with the Contract Documents regarding testing, and will coordinate with the Construction Supervisor and/or Contract Manager regarding the scheduling of such tests.

9. PROJECT COMPLETION AND CONTRACT CLOSEOUT

a. Based on the requirements of the Contract Documents, the following are established:

i. When the Contractor considers the work is complete, he will submit to the Contract Manager:

1. Certification that the work or a designated portion thereof, is complete and ready for final inspection.

2. A list of items to be completed or corrected, if such exists.

3. Certification that the equipment and systems have been tested and are operational.

ii. After receipt of such notice, the Construction Supervisor and/or Contract Manager will determine whether the project is ready for final inspection.

iii. Should the State determine that the work is not complete; the Contractor will be notified in writing by the Contract Manager, giving the reasons therefore. When the Contractor has remedied any deficiencies, they will submit a second notice to the Contract Manager.

b. Final Inspection:

i. When the Contract Manager determines that the project is ready for final inspection, the

Construction Supervisor will arrange for the inspection team, which will include the A&E and Contract Manager.

ii. A punch list will be prepared by the entities noted above and submitted to the Contract Manager for consolidation. Contract Manager will then transmit it to the Contractor for their completion/correction of the listed items.

c. Contract Close Out:

i. Contract Close Out involves review of the Contract Documents, and schedules to ensure that the Contractor has completed all required work.

ii. Contractors shall assist CalVet representatives with providing As-built conditions within the Exhibit A1: Domestic Hot Water Demolition and New Work Final Report. No formal construction drawings are expected to be developed by the Contractor. Any drawing errors in this Report will be corrected within the warranty period.

iii. A complete set of product, operations and maintenance manuals for all new equipment shall be provided in a packaged PDF format.

iv. Warranties

v. Spare parts and maintenance materials

vi. Statement of completion of punch list items

vii. The Contractor will prepare the final application for payment in accordance with the

General Conditions and forward it to the Contract Manager for Processing.

10. All work shall be coordinated with the State Contract Representatives. Upon receipt of approved contract, Contractor shall contact the Contract Manager to schedule project pre-construction (start) meeting and to establish project start and completion dates.

11. Contractor understand and agrees that only the best general practice is to prevail and that only workmanship of the finest quality shall be acceptable.

12. Contractor understands and agrees that the cost of furnishing, installing, maintaining and removing signs, lights, barricades or other such devices shall be the responsibility of the Contractor.

13. Contractor shall be responsible for public safety, included but not limited to the placement of barricades, warning cones or roping off of areas in which work is taking place to protect pedestrian traffic.

14. Contractor shall secure all materials, tools, and equipment when not in use.

15. Contractor shall have an easily accessible fire extinguisher, first aid kit, and emergency medical plan of action.

16. Contractor shall make arrangement for and pay all fees, charges and costs required to provide and maintain temporary heat, ventilation, light, water supply, electrical supply, communications system, transportation, enclosures, and all other facilities necessary to successfully carry out the work. It is the Contractor’s responsibility to remove all temporary facilities at his/her expense at the completion of the work, and restore the area to its original condition, unless otherwise directed in writing.

17. Contractor understand that time is of the essence for this Agreement and that the State will sustain damages if the work is not completed by the term end date of this Agreement. Therefore, Contractor agrees to make every effort to complete work by the term end date of this Agreement.

18. Contractor shall comply with the Home’s parking and sign-in policy requirements.

19. Contractor’s employees shall wear visitor identification supplied by the Home upon arrival at the

Home.

4. LICENSES, PERMITS, AND CERTIFICATION REQUIREMENTS

A. Contractor shall ensure all necessary licenses, permits, and certification requirements are verified and current throughout the entire term of this Agreement.

B. Contractor shall maintain a valid Class “C-36” Plumbing Contractor OR Class “B” General Building

Contractor license issued by the California Department of Consumer Affairs, Contractors State License Board. All licenses and certifications shall be verified by CalVet.

5. WORK AREA

While working on CalVet premises, Contractor agrees to perform services with as little disruption to the Veterans Home operations as possible.

6. WORKMANSHIP

All work provided by the Contractor shall conform to the latest requirements of Federal, State, City, and County regulations. This includes but is not limited to Titles 17, 19 and 22 of the California Code of Regulations. Contractor is responsible for compliance with all applicable laws, codes, rules and regulations in connection with work performed under this Agreement. Any services performed by the Contractor will be inspected by the Contract Manager after completion. The Contract Manager is solely responsible for determining acceptability of the work performed.

7. INDEPENDENT CONTRACTOR STATUS

A. The Contractor shall be considered “Independent Contractors” in relation to CalVet and the State.

Therefore, Contractor shall not be considered employee(s) of the Home and shall not be entitled to any employee benefits from CalVet or the State including, but not limited to, the following:

1. Premium Pay, Overtime Pay, or Holiday Pay;

2. Medical Insurance;

3. Vacation or Sick Leave;

4. Worker’s Compensation; or

5. Other employee benefits