23NC RKD Union, Lycoming, Tioga

The Pennsylvania Game Commission Northcentral Region is requesting bids for roadkill deer disposal services covering Union, Lycoming, and Tioga counties, with bids due June 12, 2026 and contract commencement July 1, 2026. The award will be made to the lowest responsive and responsible bidder.

The scope requires the contractor to respond to dispatch notifications within 24 hours and collect road-killed deer carcasses from roadways (up to 50 feet from the roadway edge). For deer collected from Chronic Wasting Disease (CWD)-positive townships and boroughs, the contractor must separate heads from carcasses (retaining approximately 4 inches of neck) and transport heads to either the Northcentral Regional Office in Jersey Shore or the CWD laboratory in Williamsport for testing, then dispose of remaining carcasses at Pennsylvania Department of Environmental Protection-approved landfills or refuse transfer stations. For deer collected outside CWD-positive areas, entire carcasses are disposed of at approved facilities without separation. Deer reported but gone upon arrival are compensated at 25 percent of the bid price. The contractor must maintain dedicated email communication seven days per week, supply a vehicle capable of transporting multiple carcasses, a GPS unit reporting coordinates in decimal degrees, and a device for neck severance. Monthly invoices must include spreadsheets of collected deer and landfill receipts.

Contract term is one year (July 1, 2026 to June 30, 2027) with an option to renew annually for up to four additional years by mutual agreement. All quantities are estimated. The contractor must maintain workers' compensation insurance, automotive coverage, and public liability and property damage insurance with minimum limits of $250,000 per person and $1,000,000 per occurrence. Bids must be submitted electronically through the Commonwealth's SRM (System for Supplier Relationship Management) system and remain firm without conditions. Bidders must register in the Commonwealth Vendor Master file to receive award. Contact Mercy Melo at 570-398-4744, extension 30312, for questions.