21-269-Q Part 12D Safety Inspection for Leaburg-Walterville Project

The Eugene Water & Electric Board (EWEB) is seeking qualified consultant firms to perform a Part 12D safety inspection for the Leaburg-Walterville Hydroelectric Project located in Lane County, Oregon. The procurement is a professional services contract focused on conducting a comprehensive five-year safety inspection and evaluation of a FERC-regulated hydroelectric facility in accordance with new federal guidelines. Required deliverables include document review, physical inspections, potential failure mode analysis, and preparation of a final Part 12D Safety Inspection Report. The successful consultant must be a FERC-approved independent consultant with specific qualifications, including licensure from any U.S. state and demonstrated experience submitting Part 12 Safety Inspection Reports accepted by FERC within the past 15 years. Key procurement dates include a mandatory pre-proposal meeting on January 24, 2022, proposal submissions due by February 10, 2022 at 2:00 PM PT, evaluation and selection by March 2, 2022, and contract award anticipated on April 7, 2022. Evaluation criteria will likely include technical expertise, project understanding, qualifications, and experience.

EWEB encourages participation from minority, women, and emerging small businesses in this procurement. While no specific set-aside percentages are detailed, the solicitation demonstrates an inclusive approach to vendor selection. The contract will be structured as a professional services agreement with a not-to-exceed cost framework, with EWEB's estimated project budget ranging from $200,000 to $275,000. Proposers are required to submit a separate pricing document and will be evaluated through an initial written proposal review, potential interviews, and subsequent pricing request from the most qualified firms. A mandatory Non-Disclosure Agreement is required for all proposers, as the project involves access to Critical Energy/Electric Infrastructure Information. The final project deliverables are due by December 9, 2022, indicating a comprehensive nine-month engagement. The selected consultant will need to provide appropriate insurance coverage and demonstrate sustainability commitments as part of the contract requirements.