LB-WV 2022 Part 12 Inspection Pre-Proposal Meeting.pdf

Monday, January 24, 2022

2:30 – 4:00 PM PST

PRE-PROPOSAL MEETING

FOR

LEABURG-WALTERVILLE

PART 12D SAFETY INSPECTION SERVICES

▪ EWEB Team o Daniel Huang - Dam Safety Supervisor o Mark Zinniker - Generation Engineering Supervisor

▪ Notes o Make sure you have filled in sign-up sheet and returned o Please enter your NAME, COMPANY NAME and EMAIL in the chat as one entry o Please mute your microphone o Save questions for the end of each section and Q/A time o Use either of the two methods to ask questions

• Use hand raise feature in MS Teams and we will call your name, ask your question and lower your hand

• Drop your question in the chat and we will read it

INTRODUCTION

o Sandra Hahn - Purchasing Analyst o Dan Olmstead, Senior Engineer o Jeremy Somogye, Planner IV

▪ Objectives

▪ About Leaburg-Walterville Hydro Project

▪ Project Tasks

▪ Schedule Overview

▪ Solicitation Review

▪ Questions

OUTLINE

▪ Today’s Meeting Objectives o Orientation of Project Developments o Review of Project Needs and SOW o Review Main RFP Items o Opportunities for Questions and Clarifications

OBJECTIVES

▪ Project Objectives o Perform five-year IC Safety Inspection & Evaluation on the

Leaburg-Walterville Project (FERC Project P-2496) o Safety inspections & evaluations to follow Chapter 14 guidelines prior to the newly enacted rules in November 2021

▪ Owned and operated by EWEB, Regulated by

FERC

▪ 20 miles east of Eugene, OR on the McKenzie

River

▪ Two developments o Leaburg completed in late 1920’s o Walterville completed in 1911, modified in 1948

LEABURG-WALTERVILLE BACKGROUND

Leaburg Dam and Canal Intake Looking Upstream-1929

Walterville Forebay Construction/Modification

▪ ~4 miles long canal with earth embankment

▪ Canal capacity ~2700 cfs

▪ Critical components include:

o Intake, Fish screen, Decommissioned Storage

Pond, Forebay, Penstock, Spillway

▪ Old project with limited information available

WALTERVILLE DEVELOPMENT

▪ Two sections with high hazard rating

▪ Short videos of the facility

Walterville Canal Intake Structure Walterville Canal Fish Screen

Walterville Canal Decommissioned Storage Pond Walterville Canal Forebay, Powerhouse and Spillway

Forebay

Concrete Wall

Penstock

Forebay

Embankment

Spillway

▪ A low head dam

▪ ~5 miles long canal with earth embankment

▪ Canal capacity ~2500 cfs

▪ Several components o Intake, Fish Screen, Spillways, Forebay, Penstock

LEABURG DEVELOPMENT

Leaburg Dam and Canal Intake Structure Wasteway Gate

Luffman Spillway Forebay, Siphon Spillway, Penstock

▪ Project Management:

o Consultant to provide and maintain a project schedule that includes tasks descriptions and completion milestones o Consultant to provide bi-monthly status reports

▪ Project Meetings o Consultant to facilitate a virtual Owners Kick Off Meeting o Consultant to participate in a virtual Regulatory Pre-Inspection Meeting the minimum of 90 days prior to the project inspection (Task 3) and PFMA Workshop

(Task 4)

PROJECT TASK 1

Leaburg Dam

▪ Document Review o Previous Part 12 Safety Inspection Reports o Supporting technical information documents o Available project design and construction documentation o PFMA reports & the Leaburg Semi-Qualitative Risk Assessment report o Dam Safety Surveillance and Monitoring Reports o Reports and correspondence on all work items and status or results of previous

Part 12D recommendations or FERC requirements after the previous Part 12D inspection o Other documents identified by the consultant

PROJECT TASK 2

▪ Project Inspections o A physical field inspection of each development in its entirety excluding transmission, transformer facilities and generation equipment o Inspection of the Walterville Project Canal under full operation and during outage conditions if necessary o Inspection of the Leaburg Project Canal in the current state of operations o Observations and documentation of project features and changes (as listed in the FERC letter) with sufficient photos taken o Observations with respect to each identified PFM o Adequacy/operation of public alert systems o Interview and discussions with project staff with regard to operation and maintenance

(O&M) programs, including adequacy of O&M procedures, communications, human factors, and O&M procedures related to PFMs o Briefing of observations and concerns with EWEB engineers and operators

PROJECT TASK 3

▪ Potential Failure Mode Analysis (PFMA) o Specific PFMA instructions detailed in the March 29,2021 letter from FERC.

o Virtual meeting with FERC at least 90 days prior to discuss expectations for PFMA review

▪ PFMA Workshop o Consultant to facilitate an interactive PFMA workshop with EWEB engineering & operations staff and FERC dam safety staff o A draft PFMA report shall be provided following the general format in Chapter 14

Appendix D of the FERC Engineering Guidelines and finalized after addressing all review comments.

o Consultant shall document/track review comments on the draft report and provide clear responses.

o A review meeting may be necessary to address the comments.

o Final PFMA Report in both searchable PDF and Word formats o List of recommended follow-up actions on Category III PFMs.

PROJECT TASK 4

▪ Part 12D Safety Inspection Report o Prepare a report in accordance with FERC requirements and is acceptable by FERC reviewers.

o Utilize the report outline enclosed in the March 9,2021 Letter from the FERC Regional

Engineer o The final Part 12D report for the Project will have two parts, Division 1 – Part 12D Safety

Inspection Report for Leaburg Development and Division 2 – Part 12D Safety Inspection

Report for Walterville Development.

o Consultant to facilitate a meeting to discuss the draft report comments o Final report is due December 9, 2022

PROJECT TASK 5

▪ Continued Technical & Professional Assistance o Support is expected to continue throughout most of 2023.

PROJECT TASK 6

▪ Contract Type o Professional Services Contract – A&E o Not to exceed cost structure

▪ Proposal Evaluation o Step 1- Written proposal evaluation/potential interview

• Up to 3 of the most qualified proposers may be added to the short list.

• Pricing information should be submitted in a sealed envelope o Step 2-Cost Request

▪ Non-disclosure agreement needed for STID and additional project information

▪ Schedule

SOLICITATION REVIEW

Request for Proposal Released January 10, 2022

Mandatory Pre-Proposal Conference January 24, 2022

Last day for EWEB to receive questions from Proposers February 3, 2022

Last day EWEB will post Addenda February 7, 2022

Closing Date (last day to submit proposals to EWEB) February 10, 2022

Responses Evaluated February 17, 2022

Interviews / Presentations Held Week of Feb 21-25

Pricing Evaluation and Completion of Evaluation March 1, 2022

Intent to Award Announcement March 2, 2022

Board Approval April 5, 2022

Contract Award April 7, 2022

Draft Report submitted to EWEB October 14, 2022

Final Deliverables submitted to EWEB December 09, 2022

SCHEDULE OVERVIEW

QUESTIONS