2026009-RFP1313 Disaster Recovery Public Assistance Consulting Services

Columbia County, Georgia has issued Request for Proposal 2026009-RFP1313 to procure on-call disaster recovery public assistance consulting services. The County seeks qualified vendors to provide technical, administrative, and training support services that may include damage assessment, disaster recovery planning, project estimation, FEMA force account documentation, small and large project document assembly, federal procurement requirements review, and grant procurement and administration. The awarded vendor(s) will work collaboratively with federal agencies, state agencies, and local governments while maintaining strict compliance with guidelines established by the Federal Emergency Management Agency (FEMA) and the Georgia Emergency Management Agency (GEMA). Required vendor qualifications include demonstrated expertise with FEMA grant programs, familiarity with federal procurement requirements, and the ability to provide equivalent services and costs to both incorporated and unincorporated areas of Columbia County, as well as the Cities of Grovetown and Harlem. The evaluation criteria are structured on a 1,000-point scale comprising Qualifications & Experience (350 points), Methodology and Approach (350 points), and Cost (300 points). Critical deadlines include a mandatory pre-proposal meeting on March 18, 2026, at 10:00 AM ET at the Emergency Operations Center Conference Room in Evans, Georgia; a question submission deadline of April 1, 2026, at 5:00 PM ET; and a proposal submission deadline of April 9, 2026, at 12:00:00 PM ET via the Bonfire e-procurement portal. The initial contract term commences July 1, 2026, and terminates June 30, 2027, with four optional one-year renewal terms extending through June 30, 2031.

The RFP documents do not identify specific set-aside designations or restrictions limiting responses to particular enterprise categories such as disadvantaged, minority-owned, or women-owned businesses. No incumbent vendors or current contractors are identified in the procurement materials provided. Vendors must comply with all Federal Aid Contract Requirements detailed in Exhibit A, including provisions related to equal employment opportunity, suspension and debarment compliance, record retention obligations, and adherence to federal statutes including the Clean Air Act, Clean Water Act, Davis-Bacon Act, and Copeland Anti-Kickback Act. Required insurance coverage includes Commercial General Liability of $2,000,000 per occurrence, Automobile Liability of $1,000,000 combined single limit, Professional Liability and Errors & Omissions of $1,000,000 per claim to be maintained for five years after agreement closure, and additional coverage options including Cyber Liability and Medical Liability of $1,000,000 and $2,000,000 respectively, with Columbia County named as an Additional Insured. All rates quoted in vendor proposals are guaranteed through the initial one-year contract term. The RFP materials do not specify an overall contract value or budget range, as this is an on-call services procurement with no current projects requiring services at the time of issuance.