2026 Model Year Sedans, SUV's & HEV's KIA or equivalent

The Iowa Department of Administrative Services Fleet Services is conducting a Request for Bid (RFB) numbered 005-RFB-2119-2026 to procure 2026 Model Year vehicles, specifically seeking KIA or equivalent sedans, SUVs, and Hybrid Electric Vehicles (HEVs). The solicitation covers ten distinct vehicle categories, including compact and mid-size sedans with front-wheel and all-wheel drive configurations, small SUVs, and hybrid electric vehicles in various sizes. Bidders must be franchised car dealerships with a physical location in Iowa and must submit their proposals electronically through the IMPACS electronic bidding system by September 19, 2025. The contract term will initially run from October 15, 2025, to September 30, 2025, with potential for two additional annual renewals. Evaluation criteria will focus on lowest responsive and responsible bidders meeting base vehicle specifications, with a preference for flexible fuel vehicles, hybrid-electric vehicles, and mercury-free components. Required documentation includes completed Vehicle Specification Worksheets, detailed pricing configurations, and compliance with comprehensive vehicle specifications covering body, chassis, powerplant, electrical systems, safety equipment, and interior features.

The procurement appears open to all qualifying franchised dealers without specific set-aside designations for disadvantaged enterprises. The contract is not limited to Iowa state agencies but can be utilized by political subdivisions and potentially surrounding states, expanding its potential reach. Vendors must provide a minimum three-year/36,000-mile bumper-to-bumper warranty with full coverage at franchised dealers statewide. The State reserves the right to purchase multiple vehicles and to adjust specifications during the evaluation process. While specific budget ranges are not explicitly detailed, the bid worksheet allows for comprehensive pricing configurations, including base vehicle prices, delivery costs, and optional add-ons. Pricing terms include firm fixed prices for the initial contract period, subject to manufacturers' price declines, and dealers must notify the Contract Manager of sales promotions and price reductions. Payment terms are set at net 60 days, with the State typically processing invoices within 30-45 days.