1338844-event.pdf
PDF 469 KB Posted
- Solicitation number
- 005-RFB-2119-2026
- Issued by
- Polk County, Iowa
About this file
The document is a Request for Bids (RFB) issued by the Iowa Department of Administrative Services Fleet Services for 2026 Model Year Sedans, SUVs, and Hybrid Electric Vehicles (HEVs). The solicitation seeks KIA or equivalent vehicles, with specific requirements for ten different vehicle types including compact and mid-size sedans (front-wheel and all-wheel drive), small SUVs (front-wheel and all-wheel drive), and hybrid electric SUVs in various configurations. The bid is open from September 9, 2025, to September 19, 2025, with a contract term from October 15, 2025, to September 30, 2025, and the potential for up to three annual extensions. The bid number is 005-RFB-2119-2026, and it will replace the previous Master Agreement 23096A for 2025/2026 Kia Sedans, SUVs, and HEV Vehicles.
The solicitation requires bidders to be car dealerships with a physical location in Iowa and to provide vehicles that meet or exceed the specifications detailed in the attached vehicle specifications worksheets. Payment terms are set at 0% with a net 60-day payment period, and the State of Iowa allows 60 days to pay invoices. The bid uses commodity codes 7100 (automobiles, school buses, SUVs, and vans) and 7200 (trucks), covering various fuel types including diesel, gasoline, electric, hybrid, and alternative fuel units. Bidders must complete and upload a bid worksheet, vehicle specifications worksheet, and other required documentation, with the procurement being conducted through the Iowa IMPACS (Management of Procurement and Contracts System) platform.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 005-RFB-2119-2026 Vehicle Specifications Terms and Conditions.pdf | ||
| 005-RFB-2119-2026 Bid Worksheet.xlsx | XLSX spreadsheet |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
09 September 2025
2026 Model Year Sedans, SUV's & HEV's KIA or equivalent Iowa Department of Administrative Services Fleet Services is seeking respondents to provide 2026 Model Year KIA (or equivalent) Sedans, Sport Utility Vehicles & Hybrid Electric Vehicles.
09 September 2025
Open 9/9/2025 10:00 AM CDT Type RFB - Request for Bids Close 9/19/2025 10:00 AM CDT Number 005-RFB-2119-2026 Currency US Dollar
Sealed Until 9/19/2025 10:00 AM CDT
Payment Terms 0% 0, Net 60
09 September 2025
Contacts Rick Tucker rick.tucker@iowa.gov
Phone +1 515-360-9912
09 September 2025
Commodity Codes Commodity Code Description
7100 AUTOMOBILES, SCHOOL BUSES, SUVS, AND VANS, INCLUDING DIESEL,
GASOLINE, ELECTRIC, HYBRID, AND ALL OTHER FUEL TYPES
7200 TRUCKS, INCLUDING, DIESEL, GASOLINE, ELECTRIC, HYBRID, AND
ALTERNATIVE FUEL UNITS
09 September 202509 September 202509 September 202509 September 202509 September 202509 September 202509 September 202509 September 202509 September 2025 mailto:rick.tucker@iowa.gov
The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.
This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids.
The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.
Iowa Department of Administrative Services Fleet Services is seeking respondents to provide 2026 Model Year KIA (or equivalent) Sedans, Sport Utility Vehicles & Hybrid Electric Vehicles.
It is advised to "Save Progress" often and especially after uploading documents.
NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.
NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.
Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).
Contract Term
The term of the contract will begin October 15, 2025 and end on September 30, 2025.
The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to three (3) annual extensions. The resulting contract will be available to all State Agencies.
This contract will replace Master Agreement 23096A 2025/2026 Kia Sedans, SUVs, and HEV Vehicles with KIA of Des Moines.
Description
Required to View Event
Prerequisites Required to Enter Bid
09 September 2025
1. Bidder shall read and make certifications of the their Bid.
2. Bidder shall read and authorize to release information for their Bid.
09 September 202509 September 202509 September 202509 September 202509 September 202509 September 202509 September 2025
Buyer Attachments
1. 005-RFB-2119-2026 Vehicle Specifications Terms and Conditions.pdf
2. 005-RFB-2119-2026 Bid Worksheet.xlsx
09 September 202509 September 202509 September 202509 September 202509 September 202509 September 2025 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzM4ODQ0LTE4ODUzODQxMTYwMDUtUkZCLTIxMTktMjAyNiBWZWhpY2xlIFNwZWNpZmljYXRpb25zIFRlcm1zIGFuZCBDb25kaXRpb25zLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzM4ODQ0LTE4ODU4NTM2MTUwMDUtUkZCLTIxMTktMjAyNiBCaWQgV29ya3NoZWV0Lnhsc3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9
Questions Required Questions
Group 1: Form of Bid
Instructions:
Bidder shall read and answer the following questions. If there are exceptions to the terms, upload the Exceptions Form to the Vendor Attachments section and submit a question(s) in the Question and Answer Section. The blank form is available to download in Buyer Attachments section.
1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.
1.2 Enter the Bidder's State or Foreign Country of Residence.
1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".
1.4 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.
1.5 Is the Bidder requesting confidential treatment of specific information?
1.6 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.
1.7 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?
Group 2: Terms and Conditions
Instructions:
Bidder shall read and answer the following questions. If there are exceptions to the terms, upload the Exceptions Form to the Vendor Attachments section and submit a question(s) in the Question and Answer Section. The blank form is available to download in Buyer Attachments section.
2.1 Bidder shall read the RFB Definitions and enter a response.
2.2 Bidder shall read the Administrative Terms and enter a response.
2.3 Bidder shall read the Contract Terms & Conditions and enter a response.
2.4 Bidder shall read the Specification Terms and enter a response.
2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.
Group 3: Payment Terms
Instructions:
Bidder shall read and answer the following questions. If there are exceptions to the terms, upload the Exceptions Form to the Vendor Attachments section and submit a question(s) in the Question and Answer Section. The blank form is available to download in Buyer Attachments section.
3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?
3.2 What discount will the Bidder give for payment in 15 days? Enter the discount in the text box. If none, enter zero.
3.3 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.
Group 4: Specifications
Instructions:
Bidder shall read and answer the following questions. If there are exceptions to the terms, upload the Exceptions Form to the Vendor Attachments section and submit a question(s) in the Question and Answer Section. The blank form is available to download in Buyer Attachments section.
4.1 The Respondent shall be a car dealership with a physical location within the State of Iowa.
4.2 The Respondent shall provide vehicle(s) that meet or exceed the specifications listed in the vehicle specifications worksheets attached to this solicitation. Respondent shall fill out the specifications worksheets, and upload both with their bid response.
4.3 Respondent shall meet or exceed the specifications listed in the attached vehicle specifications worksheet. Respondent shall fill out the attachment, complete vehicle specifications worksheet, and upload it with their bid response.
09 September 202509 September 202509 September 202509 September 202509 September 2025
Product Line Items Product Line Items
1. Bid Pricing. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 SED 3 1 EA - Each
SED 3 - COMPACT FOUR DOOR FWD SEDAN
EXAMPLE: KIA K4
Details on Bid Worksheet
P2 SED 4 1 EA - Each
SED 4 - MID-SIZE FOUR DOOR FWD SEDAN
EXAMPLE: KIA K5
P3 SED 5 1 EA - Each
SED 5 - MID-SIZE FOUR DOOR AWD SEDAN
EXAMPLE: KIA K5
P4 SUV 8 1 EA - Each
SUV 8 - Small 4 Door FWD SUV, Automatic Transmission or
CVT
Example: KIA Sportage or equivalent
P5 SUV 9 1 EA - Each
SUV 9 - Small 4 Door AWD SUV, Automatic Transmission or
CVT
Example: KIA Sportage or equivalent
P6 HEV 1 1 EA - Each
HEV 1 - COMPACT HYBRID ELECTRIC VEHICLE (HEV) - 4
DOOR - FWD
FRONT WHEEL DRIVE HYBRID ELECTRIC TECHNOLOGY
SUV (NON PLUG-IN)
P7 HEV 2 1 EA - Each
HEV 2 - HEV MID-SIZE ELECTRIC VEHICLE 4 DOOR FWD
FRONT WHEEL DRIVE HYBRID ELECTRIC TECHNOLOGY
SUV (NON-PLUG-IN)
P8 HEV 3 1 EA - Each
HEV 3 - HEV MID-SIZE ELECTRIC VEHICLE 4 DOOR AWD
ALL WHEEL DRIVE HYBRID ELECTRIC TECHNOLOGY SUV
(NON-PLUG-IN)
P9 HEV 4 1 EA - Each
HEV 4 - HEV FULL-SIZE ELECTRIC VEHICLE 4 DOOR FWD
FRONT WHEEL DRIVE HYBRID ELECTRIC TECHNOLOGY
SUV (NON-PLUG-IN)
P10 HEV 5 1 EA - Each
HEV 5 - HEV FULL-SIZE ELECTRIC VEHICLE 4 DOOR AWD
All WHEEL DRIVE HYBRID ELECTRIC TECHNOLOGY SUV
(NON-PLUG-IN)
09 September 202509 September 202509 September 202509 September 2025
Service Line Items Service Line Items
There are no Items added to this event.
09 September 202509 September 202509 September 2025
File details come from the government source that posted it. Updated .