2026-29 liquefied petroleum gas onsite fueling services

The Anaheim Union High School District in Orange County, California is soliciting sealed bids for Liquefied Petroleum Gas Onsite Fueling Services (Bid No. 2026-29) through the AUHSD Online Bonfire Procurement Portal, with bids due no later than April 7, 2026, at 11:00 a.m. PST. The District seeks competitive bids for wet hose fueling services supporting approximately 51 school buses operating on LPG/propane, with estimated daily consumption of 600-700 gallons. Deliveries must occur between 10:30 p.m. and 5:00 a.m., Monday through Friday, with occasional weekend deliveries at no additional cost to the District's Transportation Yard located at 501 North Crescent Way, Anaheim, California. Pricing shall be quoted as a markup or markdown to the Los Angeles OPIS gross 10 a.m. EST daily rack average report with CARB compliance, stated in four decimal places per gallon, on an F.O.B. Destination, Freight Prepaid basis, and must include all delivery and complete wet hose fueling services with metered delivery receipts by bus number and monthly invoices on Net 30 payment terms. The contract term is one year with options to renew for two additional one-year periods, for a maximum total of three years, with pricing remaining firm for the initial year and subject to 60-day notice for subsequent increases with cost justification. The Request for Information (RFI) deadline is March 31, 2026, at 2:00 p.m. PST, and bidders must provide general firm information, years of experience, financial statements, professional references, disclosure of any litigation or disciplinary actions within the prior five years, and maintain commercial general liability insurance with combined single limits of $5,000,000 per occurrence and $5,000,000 annual aggregate, workers' compensation insurance as required by California law, and business automobile liability coverage for transporting liquefied petroleum gas.

The District has not identified any set-aside designations or restrictions specifically limiting responses to disadvantaged enterprises, nor has it identified any incumbent vendors or current contractors in the procurement documents. No existing infrastructure or technology integration requirements have been specified in the bid documents. Bidders must comply with Education Code Section 45125.1 requirements if employees will have contact with students outside immediate supervision, necessitating valid criminal records summaries for all relevant personnel obtained through Department of Justice fingerprint submissions prior to any student contact. Performance standards include mandatory daily weekday deliveries, with potential default consequences and debarment from District business for up to five years or longer if the contractor fails to deliver two times or if non-delivery complaints occur three times during the contract term. All bids must remain valid for 60 calendar days after the bid opening date, and the District reserves the right to reject any or all bids in whole or part, to waive irregularities, to make multiple awards, and to be the sole judge of suitability of products offered. No specific budget range or award value has been publicly disclosed in the procurement documents.