1-A 2026-29 Complete Bid Package.pdf

ANAHEIM UNION HIGH SCHOOL DISTRICT

BID 2026-29

LIQUEFIED PETROLEUM GAS ONSITE FUELING SERVICES

PROPOSAL DEADLINE DATE

April 7, 2026 at 11:00 A.M. P.S.T.

Maria Rafael Director, Purchasing and Central Services

ANAHEIM UNION HIGH SCHOOL DISTRICT

501 Crescent Way, Purchasing Dept., Rm 306

Anaheim, CA 92801 Email: rafael_m@auhsd.us

Phone: 714/999-3602 Fax: 714/991-0150

*Please submit all correspondences through the Bonfire Online Bidding System

501 CRESCENT WAY

ANAHEIM, CALIFORNIA 92801

L E G A L N O T I C E

NOTICE TO BIDDERS

In accordance with Public Contract Code 20111, NOTICE IS HEREBY GIVEN THAT the Board of Trustees of the Anaheim Union High School District, County of Orange, State of California, will receive sealed bids up to but no later than APRIL 7, 2026, at 11:00 A.M. PST. The bid must be obtained, submitted, and received online through the AUHSD Online Bonfire Procurement Portal: https://auhsd.bonfirehub.com

BID NO. 2026-29 LIQUID PETROLEUM GAS ONSITE FUELING SERVICES

For assistance, please contact Todd Gangnath, Senior Buyer at gangnath_t@auhsd.us or by phone at 714-999-3599.

The Governing Board of Trustees of the Anaheim Union High School District reserves the right to reject any and all bids received in whole or part, to waive any irregularities in the bids or bidding, and to be the sole judges of suitability of products offered.

Anaheim Union High School District

Maria Rafael Director, Purchasing and Central Services

Publish: March 13, 2026 and March 20, 2026 https://auhsd.bonfirehub.com/

Anaheim Union High School District Instructions for Bidders BID No. 2026-29 Liquefied Petroleum Gas Onsite Fueling Services Page 1 of 8

ANAHEIM UNION HIGH SCHOOL DISTRICT

INSTRUCTIONS FOR BIDDERS

BID NO. 2026-29 LIQUEFIED PETROLEUM GAS ONSITE FUELING SERVICES

1. PREPARATION OF BID FORM: The Anaheim Union High School District, hereinafter referred to as District, invites bids on the forms enclosed to be submitted no later than 11:00 A.M. P.S.T., APRIL 7, 2026. All blanks on the BID FORM must be appropriately filled in.

Each bid must be submitted online at AUHSD Online Bonfire Procurement Portal:

https://auhsd.bonfirehub.com. It is the sole responsibility of the bidder to ensure that their bid is received at the location specified in Item 2 below, no later than the time and date specified. Any bids received after the scheduled closing time for receipt of bids will be returned to the bidder unopened.

2. BID SUBMISSION ADDRESS: BIDS SHALL BE SUBMITTED TO THE PURCHASING

DEPARTMENT OF THE DISTRICT ONLINE ONLY. NO BIDS SHALL BE RECEIVED

HAND DELIVERED.

TO BE CONSIDERED, ALL BIDS MUST BE RECEIVED IN THE ONLINE BIDDING

SYSTEM BY THE TIME AND DATE OF CLOSING. DISTRICT WILL NOT BE

RESPONSIBLE FOR BIDS THAT ARE NOT SUBMITTED ONLINE AT THE CLOSING

DATE AND TIME. FAXED BIDS, E-MAILED BIDS AND BIDS RECEIVED IN THE

PURCHASING DEPARTMENT OTHER THAN THROUGH THE ONLINE

PROCUREMENT PORTAL WILL NOT BE ACCEPTED.

3. BID OPENING READING: All bids shall be publicly opened at the time and date indicated above in Item 1, online. Results will be provided after an evaluation is conducted.

4. SIGNATURE: All bids must be signed in the name of the bidder and must bear the signature in longhand of the person or persons duly authorized to sign the bid. Unsigned bids will be considered non-responsive, thus resulting in rejection of the bid.

5. MODIFICATIONS: Changes in or additions to the bid form, alternate bids, or any other modifications of the bid form which are not specifically called for in the bid documents may result in District's rejection of the bid as not being responsive to this invitation to bid. Oral, telephone, telegraphic, or facsimile bids or modifications will not be considered.

6. ERASURES: The bid submitted must not contain any erasures, interlineations, or other corrections unless each such correction is initialed in the margin immediately opposite the correction by the person or persons signing the bid.

7. WITHDRAWAL OF BID: Any bidder may withdraw their bid personally or by written request, to the Director of Purchasing/Central Services, at any time prior to the scheduled closing time for receipt of bids. Any request for withdrawal received after the hour set for the opening of the bids will forfeit the entire bid submitted.

https://auhsd.bonfirehub.com/

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8. INTERPRETATION OF BID DOCUMENTS: Bidders who find discrepancies in or omissions from the bid documents, may submit to the Director of Purchasing/Central Services, a written request for clarification or correction thereof by email. A copy of all requests for clarification and the response thereto will be emailed to all bidders. Corrections will be made by addenda issued to each bidder. The District will not be responsible for oral interpretations. All addenda issued during the time of bidding shall be incorporated into the bid automatically. The Request for Information (RFI) deadline is MARCH 31, 2026 at

2:00 P.M. PST.

9. AWARD OF A CONTRACT: The District reserves the right to reject any or all bids, or to waive any irregularities or informalities in any bids or the bidding, and to make its selection of items awarded based upon its best judgment as to which items substantially comply with the specifications, or which are most economical and/or best suited for the purpose for which they are intended.

It is the District’s intent to award this bid to one bidder in its entirety. The District also reserves the right to make multiple awards or no award at all and further reserves the right to reject any and all bids and to waive any irregularity or discrepancy associated with this bid.

Please submit prices on each item. Cash discounts offered shall be considered in determining low bid in accordance with Bid Form. In the event of equal bids, the award shall be made to the bidder located within the State of California, the County of Orange, and with whom the Purchasing Department of the District has had satisfactory business relationships, in the order named. All bids shall remain open and valid and subject to acceptance for sixty (60) calendar days after the bid opening date.

10. ASSIGNMENT OF THE CONTRACT: The bidder shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties, or obligations without the prior written consent of the District.

11. PRICES: Bid each item separately. Prices must be stated in units specified or trade standard. The right is reserved to waive any informality in bids, to reject any or all bids, and to accept or reject any item or combination of items. In case of a discrepancy between the unit price and the extension, the unit price will be considered correct. Quote prices net including trade discounts, F.O.B. DESTINATION, FRT. PREPAID. Cash discounts, when offered, will be computed from final date of accepted delivery or receipt of invoice, whichever is later. Sales tax will be applicable but not included in bid unit price.

12. PRICE INCREASE: Pricing shall remain firm for a year from the award of the bid before any price increase is permitted. The successful bidder(s) shall submit to the District, a written notice (no electronic mail), of any price changes. The District must have sixty (60) calendar days prior written notice of any price change. A written justification from the supplier and manufacturer must accompany the sixty (60) calendar days’ notice to the District. In the event of the price increase, the District reserves the right to cancel such items from the Bid. Failure to meet these requirements set forth may be cause for DEFAULT under the TERMINATION OF DEFAULT clause of this bid.

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13. DISCONTINUED ITEM: The successful bidder(s) shall submit to the District a written notice (no electronic mail), anytime when any item has been discontinued. The District must have sixty (60) calendar days prior written notice of any price change. A written justification from the supplier and manufacturer must accompany the sixty (60) calendar days notice to the District. In the event of an item being discontinued, the District reserves the right to cancel such items from the Bid. Failure to meet these requirements set forth may be cause for DEFAULT under the TERMINATION OF DEFAULT clause of this bid.

14. MODEL CHANGES: Model changes will be allowed as long as the replacement is significantly the same or better in terms of specifications and performance and there is NO price change. The successful bidder(s) shall submit to the District, a written notice (no electronic mail) of any model changes. The District must have sixty (60) calendar days prior written notice of any price change and change shall not take place without written approval by the District. A written justification from the supplier and manufacturer must accompany the sixty (60) calendar day notice to the District. In the event of the brand change, the District reserves the right to cancel such items from the Bid. Failure to meet these requirements set forth may be cause for DEFAULT under the TERMINATION OF DEFAULT clause of this bid.

15. SUBSTITUTIONS: Brand names are included for descriptive purposes to indicate the quality, design, and utility desired by the District, but the specifications are not intended to restrict competition. Brands of equal make or type to those specified will be considered unless otherwise so indicated in the bid.

Whenever in the specifications any material, process, service or equipment is indicated or specified by brand name, trade name, proprietary name or by name of the manufacturer, such specification shall be deemed to be used for the purpose of facilitating description of the material, process, service or equipment desired and shall be deemed to be followed by the words “or equal”. Bidder may offer any material, process, service, or equipment which shall be substantially equal or better in every respect to that so indicated or specified subject to District approval.

Should the Bidder wish to request any substitution for the material, process, service, or equipment indicated or specified by brand name, trade name, proprietary name or by name of the manufacturer, the bidder shall submit a written request to the District with their bid. With respect to a proposed substitution of an “equal” item, the bidder shall also submit all pertinent and appropriate data substantiating its request for substitution with their bid. The District shall only consider substitution requests from the bidder submitting the bid. The District is not responsible for locating or securing any information which is not included in such substantiating data. The burden of proof as to the quality or suitability of a proposed substitution shall be borne by the bidder. The District shall be the sole judge as to the quality and suitability of the proposed substitution, and the decision of the District shall be final and conclusive. Also, no proposed substitution shall be deemed approved unless the District has so indicated in writing. If the substituted item is acceptable, the District will approve it.

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It is expressly understood and agreed to by the bidder that the District reserves the right to reject any proposed substitution. If the material, process, service, or equipment offered by the bidder is not, in the sole opinion of the District, equal or better in every respect to that specified, and is rejected by the District, then bidder expressly understands these items instead of the manufacturer’s name and model number may be considered non-responsive.

In the event bidder furnishes material, process, service or equipment other than what was specified by the District and which was approved by the District and which later is defective, then bidder, at its sole cost and expense, shall furnish the District specified material, process, service, or equipment or fully replace with new the defective material, process, service or equipment, at District’s discretion.

16. NON-EXCLUSIVITY: The District is not obligated to purchase from the bid, but will utilize it as often as possible and reserves the right to competitively bid any item on this contract when it is in the best interest of the District.

17. QUANTITIES: Quantities shown are estimates only, based on the best information available at the time. The District reserves the right to purchase more or less of the units specified at the unit cost bid. No minimum quantities for the items listed on the bid when placing order.

18. SAMPLES: NO SAMPLES ARE REQUIRED WITH THIS BID. Sample articles may be requested before an award is made. If requested prior to award, sample articles shall be submitted to Attn: Purchasing Department located at 501 Crescent Way, Anaheim, CA 92801. Sample articles shall be provided at no expense to the District within two (2) business days of request. The supplier shall submit along with the sample item, complete illustrative and technical data. Sample articles will be returned to the supplier upon the award of the Bid. Supplier shall pick up any item(s) within five (5) business days upon notification. After the five (5) business days the item(s) shall become the property of the District. Failure to provide sample articles as requested shall be cause for rejection of the Bid.

All packages containing sample items must be clearly labeled with bidder’s name, Bid number, and each unit clearly identified as to the size and item number for which the unit is to be considered.

If, in the opinion of the District, an item purchased on the Bid does not conform to specifications or perform to the standards of the sample item submitted, the District reserves the right to have the product tested by an independent laboratory. If the test shows that the product does not conform to specification or meet the standards of the unit submitted, the cost of testing will be charged to the successful bidder and the contract may be canceled under the TERMINATION FOR DEFAULT section of the bid.

19. DELIVERY REQUIREMENT: Bidders shall bid all items F.O.B. DESTINATION, FRT.

PREPAID to: Anaheim, CA. SEE GENERAL CONDITIONS FOR DELIVERY DETAIL.

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20. DELIVERY SCHEDULE: The District reserves the right to make award based on delivery time quoted. Failure to meet the delivery requirements set forth may be cause for DEFAULT under the TERMINATION OF DEFAULT clause of this bid. SEE GENERAL

CONDITIONS FOR DELIVERY DETAIL.

21. WARRANTY: Supplier warrants that all goods, work, or services furnished pursuant to the bid shall, as appropriate: (a) be new and free from defects; (b) conform to all designs, plans, and Specifications; (c) be performed in a good, professional, and workmanlike manner; (d) be merchantable, safe, fit, and appropriate for the School District’s particular purpose and use; and (e) be delivered free and clear of any claims, liens, or encumbrances whatsoever.

22. INSURANCE: Prior to issuance of a purchase order, the successful bidder shall furnish the District with insurance endorsements evidencing insurance coverage and further indicating that the successful bidder’s policies have been endorsed to name the “Anaheim Union High School District” as an additional insured thereon, with provision made for cross liability. The endorsements shall further provide the “Successful bidder’s policy is primary over any insurance carried by the District and that “the policy will not be cancelled or materially changed without thirty (30) calendar days prior written notice ” being given to the District’s Purchasing Department. During the term of the contract, the successful bidder shall, at its own cost and expense maintain the following types of insurance:

i. Commercial General Liability Coverage, “occurrence” form only, to include bodily injury and property damage for premises and operations, contractual liability, transporting hazardous materials, independent contractors, personal and advertising injury, and wrongful termination with a combined single limit not less than $5,000,000 per occurrence and an annual general aggregate limit not less than $5,000,000. The policy shall be endorsed to name the District, its governing boards and commissions and the individuals thereof, and all its officers, agents, employees, representatives and volunteers, as additional insured.

ii. Workers’ Compensation insurance with limits as required by the Labor Code of the State of California and Employers Liability insurance limits of $1,000,000 per accident.

iii. Business Automobile Liability Coverage with limits as required by the State of

California for transporting liquefied petroleum gas.

iv. Any other insurance required, that is not expressly stated, that is required to provide the services, equipment, and/or materials for this bid

23. FAILURE TO PROVIDE EVIDENCE OF INSURANCE, POST SECURITY, OR

EXECUTE CONTRACT: In the event the bidder to whom a notice of intent to award a contract is given, fails or refuses to provide the certificates of insurance, required bonds, or return properly executed copies of the contract within seven (7) calendar days from the date of receiving said notice, the District may declare the successful bidder as nonresponsive to

BID No. 2026-29 Liquefied Petroleum Gas Onsite Fueling Services Page 6 of 8 this solicitation and re-issue a notice of intent to award a contract to the next lowest responsive and responsible bidder, or may call for new bids.

24. DEFAULT: In the event the bidder to whom a contract is awarded fails to perform in accordance with the terms and conditions of the bid or the contract, the District may terminate their orders, in whole or in part, in accordance with the TERMINATION FOR DEFAULT provision of this bid.

25. TERMINATION FOR DEFAULT: The District may, by written notice of default to the successful bidder, terminate the contract in whole or in part if:

A. The successful bidder fails or neglects to perform any of the services listed herein in the manner and time specified, or if, in the opinion of the District, the items(s) provided fail to perform satisfactorily;

OR

B. The successful bidder fails to perform any of the other provisions of the bid or purchase order and does not cure such failure within a period of two (2) business days (or such longer period as the District may authorize in writing) after receipt of notice from the Anaheim Union High School District specifying such failure.

In the event the District terminates the contract, in whole or in part, the District may acquire equipment, similar to those so terminated from another source, and the successful bidder shall be liable for any excess costs of acquisitions of such similar supplies.

26. TERMINATION FOR CONVENIENCE: If the District terminates the successful bidder for convenience, the District shall pay only so much of the bid price as is then due the successful bidder for work performed or materials supplied in accordance with the bid in a manner satisfactory to the School District and nothing more.

27. SUPPLIER NOT OFFICER, EMPLOYEE, OR AGENT OF DISTRICT: While engaged in carrying out the terms and conditions of the contract, the successful bidder is an independent contractor and not an officer, employee, or agent of the District.

28. EVIDENCE OF RESPONSIBILITY: Upon request of the District, a bidder whose bid is under consideration for award shall promptly submit satisfactory evidence showing their financial resources. The District may also request the names of at least three (3) references for whom similar supplies or equipment were provided during the previous year. The bidder must furnish this list within three (3) business days after request. Failure to do so will be sufficient cause for default and the District may declare the successful bidder as nonresponsive to this solicitation and re-issue a notice of intent to award a contract to the next lowest responsive and responsible bidder, or may call for new bids.

29. ANTI-DISCRIMINATION: In connection with all services performed under this bid, there shall be no unlawful discrimination against any prospective or active employee engaged in

BID No. 2026-29 Liquefied Petroleum Gas Onsite Fueling Services Page 7 of 8 the work because of race, color, ancestry, national origin, religious creed, sex, age, marital status, physical disability, mental disability, or medical condition. The successful bidder agrees to comply with applicable Federal and State laws including, but not limited to, the California Fair Employment and Housing Act, beginning with Government Code Section 12900 and Labor Code Section 1735. In addition, the successful bidder agrees to require like compliance by any subcontractors employed on the Project by such bidder.

30. INSPECTION AND ACCEPTANCE: All items provided under the contract shall meet or exceed the bid specifications and shall comply with all Federal and California State laws governing their production, handling, processing and labeling. Inspection and acceptance of all items shall be at DESTINATION. Items found to be defective or not in accordance with the bid specifications shall be replaced by the successful bidder at no cost to the District.

Failure to replace said items shall be considered sufficient cause for default action under the DEFAULT provision of this bid.

31. INSPECTION OF BIDDER’S FACILITY: The District reserves the right to inspect the facilities of the bidder prior to award of the contract and if representatives of the District determine after such inspection that the bidder is not capable of performing satisfactorily to the District, his bid will be ruled nonresponsive. Additionally, the District reserves the right to inspect the successful bidder’s facility during the contract period.

32. INDEMNIFICATION: Bidder agrees to defend, indemnify, save, and hold harmless the

District and any of their governing bodies, the individuals, thereof, and all officers, agents, employees, representatives, and volunteers from all loss, cost, and expense (including, but not by way of limitation, attorneys’ fees and other related legal costs) arising out of any liability or claim of liability for injury, damage, or loss sustained or claimed to have been sustained arising out of, or occurring as a result of the Bidder’s performance or failure to perform services under this bid, or resulting from or in any way directly or indirectly connected with the performance or nonperformance of the District, pertaining to this bid.

Bidder further agrees to waive all rights of subrogation against the District and shall pay for any and all injury, damage, or loss to the District. The provisions of this indemnification clause shall not be limited to the availability or collectability of insurance coverage, nor do these provisions apply to any injury, damage or loss caused solely by the negligence of the District.

33. DISCOUNTS: Cash discounts shall be considered in determining low bid if the discount offered is for a 30-day payment period or more. Cash discounts for less than 30 days shall not be considered in determining low bid.

34. EMPLOYEE BACKGROUND CHECKS: At the time of contract award and during the entire term of the contract, the successful bidder, including all subcontractors, shall fully comply with the provisions of Education Code Sections 45125.1 and 45125.2 when District determines that the successful bidder’s employees and employees of subcontractors will have more than limited contact with pupils in the performance of the work. In addition, it shall be the District’s responsibility to take appropriate steps to protect the safety of any pupils that

BID No. 2026-29 Liquefied Petroleum Gas Onsite Fueling Services Page 8 of 8 may come in contact with the successful bidder. Attached is the District’s standard Fingerprint Certification form that must be completed prior to commencement of any work.

If the successful bidder refuses or fails to comply with this section, such refusal or failure shall be considered sufficient cause for termination of the contract, in whole or in part, under the Termination for Default clause of the contract.

35. DRUG AND ALCOHOL FREE WORKPLACE: The successful bidder hereby certifies, under penalty of perjury, under the laws of the State of California that under the contract the successful bidder will comply with the requirements of the Drug-Free Workplace Act of 1988 (Government Code Section 8350 et. seq.) and the Anaheim Union High School Board of Education’s Policy (BP 6317.20). Therefore, the work site shall be kept drug and alcohol free at all times.

36. TOBACCO-FREE WORKPLACE: The successful bidder hereby agrees, under the contract, he will comply with the Anaheim Union High School Board of Education’s Policy (BP 6317.15) which states: “The Governing Board recognizes the health hazards associated with tobacco products, including the breathing of second hand smoke and desires to provide a healthy environment for students and staff.” Therefore, the work site shall be kept tobacco free and smoke-free at all times.

37. BID DOCUMENTS: The complete bid includes the following documents:

• Notice Calling For Bids

• Instructions For Bidders

• Notice To Contractors Regarding Valid Criminal Records Summary

• Bid Form

• Addendum Sheets (if any)

• Information Required of Bidders

• Non-Collusion Declaration

*BOLDED ITEMS MUST BE COMPLETED AND RETURNED WITH THE BID

FORMS.

Any of these shall be interpreted to include all the provisions of the other documents as though fully set out therein. The bidder should fully acquaint him/herself with the terms and conditions affecting the performance of the contract. Submission of a bid shall be taken as prima facie evidence of compliance with this provision.

General Conditions Anaheim Union High School District Page 1 of 5 Bid No. 2026-29

GENERAL CONDITIONS

1. Scope Of Work

The Anaheim Union High School District (AUHSD) has approximately 51 school buses that operate on liquefied petroleum gas (LPG), or propane. AUSD has a requirement for wet hose fueling (direct fueling) of these buses on a regular basis.

These buses are parked at a central location overnight in a Transportation Yard.

This bid is for the purchase of LPG including the wet hose fueling of all of the buses.

The contract will be for a period of one (1) year with the option to renew for two (2) additional one (1) year terms. All prices shall be F.O.B. Destination, Freight Prepaid and Allowed.

All drivers of vehicles performing under this contract shall be required to be fully licensed and insured as required by the State of California laws.

2. Pricing

The contract bid price shall include full compensation for providing all required services as specified in this scope of work. No additional compensation will be allowed.

LPG must be HD-5 propane.

For purposes of payment by the Districts, it shall be the Los Angeles, California, OPIS gross 10 AM EST daily rack average report with CARB.

Pricing on invoices shall indicate OPIS price for day of delivery and also the price being charged to Districts.

If the pricing service price (OPIS) is cancelled or modified, the Districts reserve the right to cancel the Agreement based on this pricing.

Supplier to send all applicable OPIS information weekly to the Districts.

3. Interpretation of Documentation

The intention of the bid documents is to include all labor and materials, equipment, and transportation necessary for the proper execution of the work. Materials or work described in words, which so applied, have a well-known technical or trade meaning shall be deemed to refer to such recognized standards.

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Standards, Rules, and Regulations referred to are recognized printed standards and shall be considered as one and a part of these contract documents within the limits specified.

Specifications are intended to delineate and describe the work and its component parts to such a degree as will enable skilled and competent bidders to intelligently bid upon the work, and to carry said work to a successful conclusion.

The naming of any material and/or equipment, shall mean furnishing and installing of same, including all incidental and accessory items thereto and/or labor therefore, as per best practices of the trade(s) involved, unless specifically noted otherwise.

4. Length of a Contract

After the initial one (1) year period, the District reserves the right and option to renew the contract annually, for additional one (1) year terms for a maximum total of three

(3) years, under the same price, terms and conditions, subject only to the successful bidder’s published price increase as set forth herein.

5. Contract Cancellation

This agreement may be cancelled by the District upon thirty (30) days written notification of intention to cancel the agreement. See TERMINATION FOR DEFAULT AND TERMINATION FOR CONVENIENCE sections in the

INSTRUCTIONS FOR BIDDERS.

Upon notification, the District has the right to order at the price, term, and conditions in effect at any time prior to the effective date of the cancellation of the agreement and required delivery of the items so ordered.

6. Price Adjustment:

Contract prices awarded as a result of this bid shall remain firm for the initial first year of the contract period. However increases in the cost of labor, fuel, or other costs, may be passed through to the District. Contractor is responsible for providing written evidence of changes in costs in the form of notification to AUHSD’s Director of Purchasing and Central Services at least sixty (60) days prior to the change.

In the event the price should decline or the successful bidder sell the materials or goods under similar quantity and delivery conditions to the State of California, or any County, Municipality or Legal District of the State of California at prices below those specified herein, such lower prices are to be immediately extended to AUHSD.

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7. Equipment And Labor

The successful bidder shall furnish all tools, equipment, apparatus, facilities, transportation, labor, and material necessary to furnish the items required herein described.

8. Vehicle Safety The successful bidder’s representatives driving vehicles on District grounds shall use extreme caution at all times. It shall be the responsibility of the successful bidder to ascertain from the District, the rules and regulation pertaining to safe driving on school grounds, particularly when students and children are present.

Drivers entering District premises when school is not in session shall lock any gate or door to which they have access, both when entering and/or leaving the grounds. Any unusual condition noted by the drivers, such as gates or doors found unlocked or open, or evidence of vandalism, should be reported to the Anaheim Union High School District’s Director of Transportation immediately.

The successful bidder shall be fully responsible for any damage to school property, buildings, structures, or grounds as a result of his operations. Should the successful bidder fail to make these repairs within five (5) calendar days and to the satisfaction of the District, the District shall have the corrections made and charge the successful bidder or make necessary set-offs by diminution of payments due the successful bidder.

Trucks used under this contract must qualify in each minute detail under the laws of the State of California, the rules and regulations of the Highway Patrol, and other applicable ordinances pertaining to deliveries of goods and services being requested.

9. Orders and Deliveries

Wet hose deliveries shall be made between 10:30 p.m. and completed no later than 5:00 a.m., or by mutual written agreement by Director of Transportation. The successful bidder is to make daily weekday (Monday-Friday) deliveries. This ensure deliveries are made in adequate time to allow the District’s bus drivers enough time to start their established routes. On certain occasions the District may need a delivery on a weekend, but will done by the successful bidder at no extra cost.

Deliveries will be made to the District’s Transportation Yard located at:

AUHSD District Office 501 N. Crescent Way Anaheim, CA 92801

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The District estimates that it will use approximately 600-700 gallons of LPG per day on average as a best estimate. Actual amounts could be more or less and invoiced at for actual amount delivered.

LPG must be HD-5 propane.

The successful bidder’s drivers will all be easily identifiable with a professional uniform and will carry a company issued identification badge while on any District site.

10. Delivery Tickets and Invoices

The successful bidder shall meter the amount of LPG dispensed and provide a receipt for the amount of LPG dispensed per bus by bus number. These amounts will be included within each invoice submitted include date, amount dispensed, cost per bus, with total.

Invoices shall be submitted in duplicate to the District’s Director of Transportation located at 501 Crescent Way, Anaheim, CA, 92803 as follows: Two (2) copies of the invoice shall be furnished at the end of each month and paid for by the District on a Net 30 term.

11. Performance of Successful Bidder

The District’s central kitchen will monitor the performance of the successful bidder by complaints from the sites.

Typical complaints include, but are not limited to:

-failure to deliver complete order -failure to deliver part of order -made unauthorized substitutions -late delivery

If the successful bidder fails to make deliveries to or if delivery is so late that students are not able to be transported, or if order is short so some students are not transported for two (2) times total throughout the term of the contract, then the successful bidder may be considered by the District to be in breach of contract, under the default provision of the bid, and deemed nonresponsible.

If the District receives complaints, other than a failure to deliver, for a total of three (3) times, then the successful bidder may be considered by the District to be in breach of contract, under the default provision of the bid, and deemed nonresponsible.

If the successful bidder is deemed nonresponsible, he may be debarred from doing business with the District for up to five (5) years or longer.

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12. Successful Bidder Responsibility

Successful bidder shall be held liable for any damage or criminal/civil citations which may occur as a result of any spills and/or accidents. In addition, the Districts reserve the right to cancel the Agreement, notwithstanding compliance with the procedures set forth herein, delivers in a negligent manner or who, under any circumstances, causes a spill while delivering.

Unless otherwise provided in the Agreement, successful bidder shall have title to and bear risk of loss of or damage to the items purchased hereunder until they are delivered in conformity with this Agreement at the F.O.B. point specified herein, and upon such delivery title shall pass, except for loss or damage resulting from the successful bidder’s negligence. Passing of title upon such delivery shall not constitute acceptance of the item by the Districts.

13. Compliance with OSHA

Successful bidder agrees that all item(s) offered comply with all applicable Federal and State occupational Safety and Health Act, laws, standards and regulations, and that vendor will indemnify and hold the Districts harmless for any failure to so conform.

14. Governing Law

The Contract Documents and transactions contemplated thereby shall be governed by, and construed in accordance with, the laws of the State of California and the County of Orange, without regard to its principles pertaining to the conflict of laws.

15. Force Majeure

Neither party will be liable for damages for any delay in performance or nonperformance caused by acts of God such as, but not limited to, earthquakes, severe weather conditions such as tornados, floods, hurricanes, or other natural disasters, war, riots, terrorism, civil commotions, acts of public enemy, acts of civil or military authority, fire, explosion, epidemics or pandemics, or any law, proclamation, regulation, ordinance or other act or order of any court, government or governmental agency, or any other similar causes beyond the reasonable control of the party obligated to perform under this Agreement. Performance by that party for a period equal to the period of that delay in performance or nonperformance is excused, provided the party seeking the excuse gives written notice detailing the force majeure event and its good faith efforts to perform the Agreement. In addition, either party may terminate this Agreement if the delay in performance or non-performance exceeds sixty (60) calendar days.

Information Required of Bidders Anaheim Union High School District Page 1 of 6 Bid No. 2026-29

ANAHEIM UNION HIGH SCHOOL DISTRICT

INFORMATION REQUIRED OF BIDDERS

The Offeror shall furnish all the following information accurately and completely. Failure to comply with this requirement may cause a proposal rejection. Additional sheets may be attached if necessary. “You” or “your” as used herein refers to the offeror’s firm and/or any of its owners, officers, directors, shareholders, parties or principals.

If the same information is provided elsewhere in your proposal and qualification materials, then please clearly identify such in the following questions.

Please be advised that the District may request verbal or written clarifications or additional information or an interview or presentation at any time.

Bidders are advised that the Anaheim Union High School District reserves the right to reject a bid from a bidder that cannot demonstrate the ability to provide the services required. Past service and delivery performance with a similar sized organization and scope of work is a factor in the determination of award against this bid. Bidder’s past performance practices and service to the Anaheim Union High School District will be examined. Bidders who have demonstrated unsatisfactory performance will be subject to disqualification as a responsible bidder, thereby disqualifying the bidder from contract award.

(CONTINUED NEXT PAGE)

Anaheim Union High School District Page 2 of 6

SECTION A – GENERAL INFORMATION

(1) Firm name, address and contact information:

(2) Telephone: ____________________ Facsimile: ____________________

Internet Address:______________________________________________

(3) Type of firm: (check one) Individual Partnership Corporation State

(4) Names and titles of all principals/officers of the firm:

Name Title Phone Number

(5) Please list any applicable certifications and licenses and the associated numbers:

(6) Have you or any of your principals ever conducted similar services and products under a different name or certification or different license number? _____________

a. If Yes, give firm name, address and certification or license number.

(i) Name ___________________________________________________

(ii) Address _________________________________________________

(iii)License No. (if any) _________________________________________

Anaheim Union High School District Page 3 of 6

(7) How many years has your firm been in business under its present business name?

(8) How many years of experience does your firm have providing similar services and products?

(9) How many public agencies has your firm provided similar services and products for?

(10) Please list the public agencies including School Districts and the like, that your firm has provided similar services and products for:

(11) Please attach a short history of the firm including whether it is local, national, or international as well as approximate number of employees. Also provide the number of firm offices and locations.

(12) Please attach a copy of your firm’s most recent financial statement or other financial instruments that would establish your firm’s ability to complete its obligations under any agreement resulting from this RFP.

(13) Please attach or list below why your firm should be selected by the District to provide the solicited services.

Anaheim Union High School District Page 4 of 6

SECTION B – LEGAL

(14) Have you or any of your principals been in litigation or arbitration of any kind on a question or questions relating to similar services and products involving a school or community college district during the prior five (5) years? ________.

(a) If Yes, provide the name of the public agency and briefly detail the dispute:

(15) Have you ever had a service agreement terminated for convenience or default in the prior five (5) years? ________.

(a) If Yes, provide details including the name of the other party:

(16) Is your firm, owners, and/or any principal or manager involved in or is your firm aware of any pending litigation regarding professional misconduct, bad faith, discrimination, or sexual harassment? ________.

(a) If Yes, provide details:

(17) Is your firm, owners, and/or any principals or manager involved in or aware of any pending disciplinary action and/or investigation conducted by any local, state or federal agency?

(a) If Yes, provide details:

Anaheim Union High School District Page 5 of 6

(18) Does your firm maintain errors and omissions coverage? ________.

If so, please provide a current copy of the declaration page showing the maximum liability or policy value.

(19) Will your firm comply with all District, Local, State and Federal legal requirements, regulations and laws? ________.

SECTION C – ADDITIONAL INFORMATION

(20) Please provide any other information that may assist the District in ascertaining your qualifications, capability and customer service under any resultant agreement.

Anaheim Union High School District Page 6 of 6

REFERENCES

(21) Have you ever had any direct or indirect business, financial or other connection with any official, employee or consultant of the District? Identify any conflict of interest in (a):

(a) Please elaborate and discuss any potential, apparent or actual conflict of interest:

(22) Each firm must include the following references:

(a) List at least three clients for whom you have provided similar services and products. Show the names, addresses, and telephone numbers of the persons who can be contacted.

Information obtained through the references will be evaluated by the District.

Name Address Phone Number

I certify and declare under penalty of perjury under the laws of the State of California that the foregoing Information Required of Offeror pages one (1) through seven (7) is true and correct.

Executed this ____ day of ____________, 20___, at ________________________________, State of _________________.

City, County

Signature

Print Name

Title

Non-collusion Declaration Anaheim Union High School District Page 1 of 1 Bid No. 2026-29

ANAHEIM UNION HIGH SCHOOL DISTRICT

NON-COLLUSION DECLARATION

_________________________________, declares that he or she is ______________________ (Full Name) (Title) of ___________________________________________, the party making the foregoing bid, that (Company/Firm Name) the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding;

that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

(Signature of Bidder)

(Company/Firm Name)

Anaheim Union High School District Bid Form Bid No. 2026-29 Liquefied Petroleum Gas Onsite Fueling Services Page 1 of 2

BID FORM

BID NO. 2026-29 LIQUEFIED PETROLEUM GAS ONSITE FUELING SERVICES

1. Pursuant to and in compliance with this bid and all other documents relating thereto, the undersigned bidder, having familiarized himself with the terms of the contract, the local conditions affecting the performance of the contract and the cost of the work at the place where the work is to be done, hereby proposes and agrees to perform, within the time stipulated, the contract, including all of its component parts, and everything required to be performed and to provide and furnish any and all of the labor, materials, tools, equipment, and all utility and transportation services necessary to perform the contract and complete in a workmanlike manner all of the work required in connection with this contract.

All in strict conformity with the specifications and other contract documents including any addendums for the amounts as set forth below.

2. Bidder must adhere to the delivery schedule included in the bid documents, unless otherwise changed in writing by the District and provide all necessary insurance certificates as required in the bid documentation.

3. It is understood that the District reserves the right to reject this bid as specified in the Instructions For Bidders and that the bid shall remain open and not be withdrawn for a period of sixty (60) days.

4. This bid is subject to a cash discount of _________% thirty (30) days.

5. The District requests the option to purchase additional items and services from Bidder's catalog not listed in bid. Please state percent discount to deduct from catalog list prices or submit pricing on these items. Catalog List Prices Less _________% Discount for all items in catalog or submit list of all items and prices extended to District not specifically included in the above bid.

6. The Bidder hereby agrees that its proposal/offer is subject to all Bid 2023-17 provisions, terms and conditions, attachments, exhibits, amendments and other applicable materials which are attached or incorporated by reference. Bidder hereby agrees to promptly enter into an agreement in substantial accordance with such bid provisions, terms and conditions five (5) days of the Districts intent to award the contract.

The Bidder hereby agrees that its attached proposal/offer of which this is part, is a firm and irrevocable offer and valid for acceptance by AUHSD for the period ninety (90) days after closing. The Bidder hereby agrees that if its proposal/offer is accepted by AUHSD that it shall provide the all equipment, software, and services in accordance with the bid, as it may be amended.

TOTAL CASH PURCHASE PRICE FOR LIQUEFIED PETROLEUM GAS:

OPIS ____ PLUS OR _____ MINUS $_________________________ PER GALLON

(Select PLUS or MINUS) (Four decimal places, ie. 0.0000)

*This price includes delivery and complete wet hose fueling of buses.

Anaheim Union High School District Bid Form Bid No. 2026-29 Liquefied Petroleum Gas Onsite Fueling Services Page 2 of 2

7. Include product literature, data, cutsheets, and any other information detailing the entire solution being proposed.

Dated:___________________________ ______________________________ Proper Name of Bidder

By

Signature of Bidder

Note: If a bidder is a corporation, the legal name of the corporation shall be set forth above together with the signature of authorized officers or agents; if a bidder is a partnership, the true name of the firm shall be set forth above together with the signature of the partner of partners authorized to sign contracts on behalf of the partnership; and if a bidder is an individual, his full signature shall be placed above.

Notice & Certification of Contractor of Valid Criminal Records Summary

Bid 2026-29

NOTICE TO CONTRACTORS REGARDING VALID CRIMINAL RECORDS SUMMARY

(EDUCATION CODE SECTION 45125.1)

Education Code Section 45125.1 provides that any entity that has a contract with a local education agency (school district) shall ensure that any employee who interacts with students outside of the immediate supervision and control of the student’s parent or guardian or a District/school employee has a valid criminal records summary resulting from submission of the employee’s fingerprints in a manner authorized by the Department of Justice (DOJ).

The DOJ shall ascertain whether the individual whose fingerprints were submitted to it has been arrested or convicted of any crime insofar as that fact can be ascertained from information available to the DOJ.

The entity shall not permit an employee to come in contact with any student until the

DOJ has ascertained that the employee has not been convicted of a violent felony as defined in Penal Code section 667.5(c) or serious felony as defined in Penal Code section 1192.7(c).

The entity shall certify in writing to the governing board of the school district that none of its employees who may come in contact with any student have been convicted of a violent or serious felony.

CERTIFICATION BY CONTRACTOR

To the Governing Board of School District:

I, , am the of

Name of Individual Title Name of Contractor and I am authorized to execute this Certification on behalf of the Contractor.

1. I have carefully read and understand the Notice to Contractors Regarding a Valid Criminal Record Summary required under Education Code Section 45125.1.

2. Due to…