2025 mdhhs 5679 official receipt book

The Michigan Department of Health and Human Services (MDHHS) is procuring printing services for 10 official receipt books through a bid request posted by the Department of Technology, Management & Budget on behalf of Van Buren County. The deliverables consist of 10 receipt books, each measuring 8.5 inches by 11 inches, containing 2-part carbonless (NCR) forms with 50 NCR sets per book and sequential numbering from 91351 to 92350 in red ink. Each book requires specific material specifications including 150-pound manila tag for the cover, 20-pound white paper for the first sheet, and 20-pound canary paper for the second sheet with vertical perforation positioned 0.75 inches from the left binding edge and 5.25 inches from the left between receipts. Bindery operations must include perforation of the second ply, sequential numbering, and left-edge stapling with two staples and tape covering, with a manila wrap-around cover and carton packing with a maximum weight of 40 pounds per book. Vendors must submit electronic PDF files for approval prior to production and provide one proof for review before the production run begins, with the award being based primarily on best price and value to the state, though the lowest bidder may not receive the award if quality or capability concerns exist. The bid request was posted on August 15, 2025, with a response due date of August 19, 2025, and vendors must submit a detailed quote letter with their bid; failure to provide this documentation will result in automatic disqualification.

Only prequalified vendors registered with the State of Michigan and capable of accepting Electronic Funds Transfer (EFT) payments are eligible to submit bids, with pre-qualification requiring approximately one week and initiated by contacting Andrew Hale at 517-636-0092 or halea3@michigan.gov. There is no indication of set-aside designations or restrictions targeting disadvantaged enterprises or specific organization types in this procurement. No incumbent vendors or current contractors are identified in the available documentation. All materials must be shipped F.O.B. Destination, prepaid, to the General Services Building dock located at 7461 Crowner Drive in Lansing, Michigan, with the dock operating Monday through Friday from 8:00 a.m. to 3:30 p.m., excluding standard holidays. Vendors assume all costs associated with overruns, and no specific budget range or award value is disclosed in the bid request materials provided. The contract will be governed by the State of Michigan's standard contract terms and the Print & Mail Management program requirements, with payment of undisputed invoices due within 45 calendar days of receipt or final acceptance, whichever is later.