State of Michigan Print Mail Management Terms Conditions (1).docx
DOCX document 19 KB Posted
- Attached to
- 2025 MDHHS 5679 OFFICIAL RECEIPT BOOK
- Solicitation number
- RFQ 171 250000000601 1
- Issued by
- Van Buren County, Michigan
About this file
This document outlines the Terms and Conditions for the State of Michigan's Print & Mail Management (PMM) program, administered by the Department of Technology, Management and Budget (DTMB). The document establishes operational requirements and procedures for vendors providing printing and mail management services to the state. All bids must be submitted online by pre-qualified vendors who are registered with the State of Michigan and capable of accepting Electronic Funds Transfer (EFT) payments. Pre-qualification requires approximately one week and can be initiated by contacting Andrew Hale at 517-636-0092 or halea3@michigan.gov. The General Services Building dock, located at 7461 Crowner Drive in Lansing, Michigan, operates Monday through Friday from 8:00 a.m. to 3:30 p.m., excluding standard holidays. Late bids will not be accepted, and all materials must be shipped F.O.B. Destination, prepaid, to the specified dock address.
Pricing terms require that all submitted bids include comprehensive costs, including freight charges to the state's dock. The vendor assumes all costs associated with overruns, while underruns are not accepted. Shipments requiring pallets must comply with specific standards: single-face hardwood pallets with three lengthwise 2" x 4" runners, 3/4" minimum deck board thickness, two-way entry capability, and dimensions between 44"-48" length, 36"-48" width, with a maximum gross weight of 4,000 pounds per pallet. All cartons must be uniformly sized, clearly labeled with commodity numbers, descriptions, purchase order numbers, and piece counts. For direct shipments to locations other than the primary dock, vendors must submit signed packing slips to Andrew Hale via email or fax (517-636-7732) with advance notification of shipment and expected arrival time. Invoices must be submitted via email to DTMB-PrintingServices@michigan.gov and entered into the VSS system. All electronic files, including source software with revisions, fonts, and images, as well as PDF copies, become the property of the State of Michigan upon delivery.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| MDHHS-5679 Consecutive Numbering Example.pdf | ||
| standard-contract-terms-short-form (7) (7) (1).docx | DOCX document | |
| 2025 MDHHS 5679 Official Receipt Book BID REQUEST 8-25.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact:
Andrew Hale at 517-636-0092 or email at halea3@michigan.gov
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Andrew Hale
PMM
Email- halea3@michigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing Invoices should be emailed to the following in addition to entering into the VSS system:
E-Mail directly to Printing Services at DTMB-PrintingServices@michigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 3/14/23
File details come from the government source that posted it. Updated .