2025 MDHHS 5679 Official Receipt Book BID REQUEST 8-25.docx

This is a printing services bid request issued by the Michigan Department of Technology, Management & Budget for the Department of Health and Human Services (MDHHS). The project involves printing 10 official receipt books with specific technical specifications. Each book measures 8.5 inches by 11 inches with a 0.75-inch left edge margin and contains 2-part carbonless (NCR) forms with individual receipts measuring 8.5 inches by 5.25 inches. The receipt books require sequential numbering from 91351 to 92350 in red ink, with two receipts per page and 50 NCR sets per book. The binding must consist of left-edge stapling with two staples and tape covering, with a manila wrap-around cover. Each book will be carton-packed with a maximum weight of 40 pounds. Vendors must submit electronic PDF files for approval prior to production, and the department requires one proof for review before the production run begins.

The department will award the bid based on best price and value to the state, with pricing as the primary criterion; however, the lowest bidder may not receive the award if concerns exist regarding quality or ability to meet requirements. Only prequalified vendors are eligible for consideration. Specific material requirements include 150-pound manila tag for the cover, 20-pound white paper for the first sheet (copy remaining in book), and 20-pound canary paper for the second sheet with vertical perforation 0.75 inches from the left binding edge and 5.25 inches from the left between receipts. Bindery operations must include perforation of the second ply, sequential numbering, and stapling at the top. All vendors must submit a detailed quote letter with their bid; failure to provide this documentation will result in automatic bid disqualification.