2025 Joint Sealing Improvements

The City of Royal Oak, Michigan, is seeking bids for the 2025 Joint Sealing Improvements project (Contract CAP2525), a comprehensive road maintenance initiative targeting joint and crack sealing across local and major asphalt streets and concrete local streets. The project scope encompasses 27 lane miles of local asphalt roads, 19 lane miles of major asphalt roads, and 10,000 linear feet of concrete local streets, with specific work including preparing, cleaning, and sealing longitudinal and transverse joints and cracks in pavement. Contractors must provide all necessary labor, materials, equipment, and incidental items to complete the road sealing work, following City of Royal Oak and Michigan Department of Transportation (MDOT) standard specifications. Bidders are required to submit detailed information including references, construction schedules, business descriptions, equipment lists, and current contract engagements, with each proposal accompanied by a certified check or bid bond for 5% of the bid amount. The procurement timeline mandates that sealed proposals must be received through the procurement portal (https://procurement.opengov.com/portal/romi) by 1:00 pm on Thursday, January 23, 2025, with questions to be submitted no later than 12:00 pm on Friday, January 17, 2025. The project is scheduled to begin on May 5, 2025, with a final completion date of June 28, 2025, and will be awarded to the lowest responsive bidder.

The contract appears to be open to all qualified contractors without specific set-aside designations for disadvantaged enterprises, though bidders must comply with Title VI of the Civil Rights Act and provide nondiscrimination assurances. While no incumbent vendors are explicitly mentioned, the project is part of the city's systematic infrastructure maintenance approach, focusing on extending the life of recently resurfaced roads. The contract includes provisions for retainage, allowing up to 10% of the work value to be held until project milestones are met, with liquidated damages of $1,000 per working day for delays beyond the specified completion date. Contractors will be required to maintain various insurance coverages, including workers' compensation, commercial general liability, and automobile liability, with the City of Royal Oak named as an additional insured. Although a specific budget range is not provided, the project involves multiple types of road maintenance across numerous street segments, suggesting a significant municipal infrastructure investment. The contract will be funded through the City of Royal Oak, with payment calculated by lane mile for asphalt road work and linear foot for concrete road joint sealing, with the potential for additional joint sealing as directed by the city engineer.