2025_Joint_Sealing_Improvements.pdf

Finance Department 203 S Troy Street

Royal Oak, MI 48067 248.246.3034

2025 Joint Sealing Improvements Contract CAP2525

CITY OF ROYAL OAK, MICHIGAN

REQUEST FOR BID

1. ADVERTISEMENT

Notice to contractors:

Sealed proposals will be received by the Purchasing Agent of the City of Royal Oak, Michigan, up to 1:00 pm, local time, Thursday, January 23, 2025 at which time all proposals will be publicly opened and read aloud for the 2025 Joint Sealing

Improvements Contract CAP2525. Electronic proposals shall be submitted through the procurement portal at https://procurement.opengov.com/portal/romi. Bids will be automatically opened and posted online at the bid opening time. The work shall consist of furnishing all labor, materials, equipment, and incidental items for the following major items of work:

• Seal local asphalt streets - 27 Lane Miles +/-

• Seal major asphalt roads - 19 Lane Miles +/-

• Sealant on concrete local streets - 10,000 Linear Feet +/-

The Plans and Specifications under which the work is to be done may be obtained through the procurement portal Thursday, January 2, 2025. Plans and specifications cannot be mailed.

Each proposal must be accompanied by a certified check or bid bond by a recognized surety company in the amount of five percent (5%) of the bid, payable to the City of Royal

Oak as security for the acceptance of the contract. No bidder may withdraw his proposal between the date set for the opening thereof and the date upon which the contract is awarded.

The City reserves the right to reject any or all proposals and the right to waive defects in proposals.

By order of the commission of the City of Royal Oak, Michigan.

Melanie Halas

City Clerk

To be advertised in full:

Royal Oak Review – 01/08/2025

2. SPECIAL INSTRUCTIONS TO BIDDERS

The work under this contract shall be performed in accordance with the current City of

Royal Oak Standard Specifications for Construction, except when modified by the special https://procurement.opengov.com/portal/romi

Royal Oak, MI 48067 248.246.3034

2025 Joint Sealing Improvements Contract CAP2525 provisions incorporated in the Project Specifications or Plans. In addition, the work shall be performed in accordance with the Special Instructions to Bidders as herein described.

2.1. Type of Work

The work under this contract consists of, but is not limited to, the following major items:

• Seal local asphalt streets - 27 Lane Miles +/-

• Seal major asphalt roads - 19 Lane Miles +/-

• Sealant on concrete local streets - 10,000 Linear Feet +/-

2.2. Award and Execution of the Contract

It is the intention of the city to award the Contract to a single lowest responsive bidder, provided his/her bid is reasonable and the best interest of the city will be served by accepting it.

The city shall forward to the contractor a written notice of award upon acceptance of the bid by the City Commission.

The bidder to whom the Contract is awarded will be required to execute the form of

Contract and to furnish all bonds, certificates of insurance, and an executed Hold

Harmless Agreement within ten (10) days (Sundays and legal holidays excepted) after receiving written notice of the award, or within such extended period as may be approved by the city; and in the case of his/her failure to do so, he/she may be considered by the city to have abandoned his/her interests in the Contract, and his/her proposal guaranty may be declared forfeited to the city, and the Contract may be awarded to another bidder.

2.3. Special Notes

A. The city does not intend to route and seal specific concrete local streets (Item 4), and this pay item may or may not be used.

B. Traffic shall be maintained by the contractor throughout the project in accordance with the current edition of the Michigan Manual of Uniform Traffic Control Devices (MMUTCD) and as directed by the engineer. Work associated with providing construction signing and traffic control shall not be paid as a separate pay item, but shall be included in the unit prices provided by the contractor in the Form of Proposal.

C. The contractor shall provide sign covers, flag persons, traffic cones, minor traffic control devices flags, vests and STOP/SLOW sign paddles for maintaining traffic. These items shall be considered to be part of the contract and their use shall not be considered for payment.

D. The contractor shall maintain two-way traffic at all times along major roads and at least one lane of traffic at all times along local roads.

E. Signing construction areas for no parking twenty-four (24) hours in advance of commencing any work must be done. The "No Parking Tow Away Zone" signs will be supplied by the City, however, sign stakes or holders are the responsibility of the contractor. Trees CANNOT be

Royal Oak, MI 48067 248.246.3034

2025 Joint Sealing Improvements Contract CAP2525 used as sign posts. Signs must be placed no more than one hundred (100) feet apart and no further than three (3) feet from the back of curb in construction areas. Signs must be removed within twenty-four (24) hours following completion of the sealing operation.

2.4. Measurement and Payment

All items of work on this contract will be measured and paid at the units and prices shown on the Form of Proposal. The miscellaneous items not shown on the Form of Proposal, such as mobilization, clean-up, traffic control, etc., will be included in the contract prices for the items of work.

2.5. Claims

All claims shall be referred to the Engineer for decision in accordance with General

Conditions Article 6.05, Claims.

Written notice stating the general nature of each claim shall be delivered by the claimant to the Engineer promptly (but in no event later than 30 calendar days) after the start of the event giving rise thereto. The responsibility to substantiate a claim shall rest with the party making the claim. Notice of the amount or extent of the claim, with supporting data shall be delivered to the Engineer and the other party to the Contract within 60 days after the start of such event (unless Engineer allows additional time for claimant to submit additional or more accurate data in support of such claim).

2.6. Construction Schedule

The contractor shall submit with the bid a detailed construction progress schedule for city engineer approval. The construction progress schedule shall show a sequence of operations agreeable to all parties, and indicate completion of work within the agreed

Contract time. The schedule shall be as specified under Item 7C on Page SI-2 in the City of Royal Oak “Standard Instructions to Bidders”. The contractor shall provide the manpower, equipment and materials to adequately perform and complete the work within the approved schedule.

The city engineer will review and return a copy of the schedule within five (5) calendar days of the date of receipt. If corrections or revisions are required to the schedule they shall be resubmitted within three (3) calendar days of receipt of the review copy.

The Contractor shall perform the work under the following stipulations:

Working Days

The definition of “working days” covered under this Contract shall be Monday through

Saturday, 7:00 a.m. to 8:00 p.m. Approval shall be obtained from the Engineering

Division to work on Sundays or holidays or between the hours of 8:00 p.m. and 7:00 a.m.

Time of Starting and Completing

The work to be done under this Contract is to begin within ten (10) days (Sundays and legal holidays excepted) after the project start date unless the city shall, in writing, Royal Oak, MI 48067 248.246.3034

2025 Joint Sealing Improvements Contract CAP2525 authorize a further delay and the work shall be prosecuted diligently thereafter and shall be completed by June 28, 2025 (unless the time may be extended by the city under the provisions of the Contract).

Intermediate Contract Completion Schedule Dates

The start date for the project is: May 5, 2025

The date of final completion is: June 28, 2025

Final completion includes completion of all contract work and pay items.

The Engineer will provide a punch list of defective items required to be repaired, if any, in July 2025. Upon completion of the punch list, the contractor shall provide the notarized contractor’s affidavit, and the city will then issue the final progress payment and release the held retainage.

If the punch list is not completed in the required timeframe, the city will hire another contractor to perform the work. The cost of this work plus 25% for planning and inspection will be deducted from the held retainage.

Coordination of Work with City Events

The Contractor shall schedule his/her work so that it is coordinated so as not to interfere whatsoever with Royal Oak City events. The coordination shall be performed at no additional cost to the Contract.

2.7. Change in Project Quantity

The city reserves the right to increase or decrease any quantity given in the form of proposal which the city determines is in its best interest during the duration of the project. Quantity changes shall have no effect on Contract unit prices.

2.8. Storage of Equipment and Materials

Materials, tools, and equipment shall not be distributed upon or near the site of the work in such a manner as to obstruct local traffic or cause unnecessary inconvenience. The

Contractor shall be held responsible for all materials until they are finally incorporated into the work and accepted. The Contractor shall be held responsible for and make good any damage done by reason of the storage of tools, materials, and equipment.

Roadway base material may be dumped on the roadway only in the current construction area. The stockpile location shall be approved by the Engineer and protected by Type II barricades at all times. It is preferred that construction equipment be barricaded and parked in front of the pile at night. The stockpile cannot remain for longer than one (1) week in any location and, upon its removal, the area shall be swept clean the same day as its removal. Material stockpiles shall not cross the road centerline, and stockpile locations shall be as close to the high point of the roadway as possible to eliminate

Royal Oak, MI 48067 248.246.3034

2025 Joint Sealing Improvements Contract CAP2525 drainage problems. The Contractor shall not rely on the city to provide storage area(s) for equipment and materials.

2.9. Notification to Police and Fire Department

The contractor shall notify the Fire Department of the City of Royal Oak at (248) 246-3800 and Police Department of the City of Royal Oak at (248) 246-3500 whenever his/her construction work shall in any way interfere with the use of a street by fire vehicles. In case of doubt, the city may, in the interests of public safety, notify the Fire Department, but such notification shall in no way relieve the contractor of his responsibility.

2.10. Emergency Calls

The contractor shall provide a 24-hour emergency telephone number with the construction progress schedule. In the event the contractor is contacted by the City of

Royal Oak Police Department or the Engineer to respond to emergency situations, the contractor shall respond immediately, or the City of Royal Oak will proceed with the necessary emergency response and take all action the city deems necessary.

The contractor shall reimburse the City of Royal Oak for all expenses incurred for the emergency response upon receipt of billing.

2.11. Contractor’s Responsibility for Utility Work Coordination

The Contractor shall coordinate and cooperate in this work so as not to delay or interfere with other contractors, utility companies, and City forces working in the right-of-way or easements. The Contractor shall make every effort to coordinate his/her work with the other contractors working in the immediate area. No extra charges will be allowed because of delays due to coordinating with any utility work within the project limits.

The Contractor shall agree and hereby does agree to make no claims against the city for additional payment due to delays or other conditions created by the operations of such other parties. If there is a difference of opinion as to the respective rights of the Contractor and others doing work within the limits of or adjacent to the work being done under this

Contract, the Engineer will decide as to the respective rights of the various parties involved in order to secure the completion of the city’s work in general harmony and in a satisfactory manner, and his decisions shall be final and binding on the Contractor.

2.12. Inspection & Testing

All inspection and testing necessary for construction of the project will be provided by the city. The Contractor shall provide the number of working days required to complete the work as part of the bid, under the “Construction Observation” item of work. The Contractor shall notify the city when inspection is needed within the time limits specified under this item. The city will be responsible for marking saw cuts and removal limits in advance of the Contractor’s work.

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2025 Joint Sealing Improvements Contract CAP2525

2.13. Material Certification

All materials supplied by the contractor shall be certified in writing by the manufacturer showing that the materials supplied meet the specifications of the contract. Their certifications shall include the specification of the material supplied. No work may be done on the project with materials supplied by the contractor without a written material certification approved by the Engineer. All water main pipe, valves, hydrants, fittings and associated materials shall be manufactured in the United States.

2.14. Traffic Control

Traffic Control and Barricading

This work shall be done in accordance with Public Act 315 of 2003 effective April 8, 2004, the provisions of Section 1.03.05 and 8.12 of the M.D.O.T. 2012 Standard Specifications for Construction except as otherwise specified herein if applicable.

The contractor shall utilize a sufficient number of traffic regulators to maintain traffic during working hours.

Electrically lighted arrow bars will be required on all major street-sealing operations. Flagmen will be required when their use is directed by the engineer.

The contractor shall maintain one lane of traffic in each direction on major roads as a minimum traffic requirement. The traffic regulator material shall be in accordance with the M.M.U.T.C.D. Signing used shall be as shown for W 21-4, and W 21-1 signs placed at both ends of the street being worked on. Traffic control will be included as part of the contract.

No claim for additional compensation will be allowed for barricades that are stolen, damaged by traffic, or vandalized. Placement shall be as directed by the engineer and per the requirements of the M.M.U.T.C.D.

2.15. Permits

Refer to “General Conditions”, section 5.04 of the City of Royal Oak Standard

Specifications for Construction.

2.16. Private Property

The Contractor shall restrict his/her operations to rights-of-way, City property, or easements within private property. The Contractor shall not trespass on private property and he shall not use nor request the use of any utility, including water, from a property owner. Where the Plans indicate work outside of an easement on private property, or when the Engineer directs the Contractor to perform work outside of an easement, the city will secure a permit from the property owner prior to commencement of work.

Any damage to private property caused by the Contractor’s operations shall either be remedied by the Contractor or the property owner may file a damage claim with the

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2025 Joint Sealing Improvements Contract CAP2525

Contractor’s surety company. If the Contractor agrees to correct damage to private property, he/she shall commence and complete the work within the time limit stipulated on the written notice from the Engineer.

2.17. Hydrant Usage

Water for performing work under this Contract will be provided to the Contractor by the city at hydrant locations specified by the Engineer. The Contractor shall furnish and utilize a certified backflow preventer whenever accessing a hydrant. The Contractor shall operate hydrants only in the presence of City personnel. Hydrant wrenches shall be provided by the Contractor and shall be used to open and close hydrants. Hydrants shall be opened and closed slowly to prevent disturbance in the system. The Contractor shall be held responsible for the care of hydrants that are used and shall see that they are properly opened and closed. The contractor shall pump down each hydrant after use to avoid frozen hydrants in cold weather.

2.18. Errors and Corrections in Drawing and Specifications

The Contractor shall examine and check all drawings and specifications furnished by the city for dimensions, quantities, and coordination with other parts of the work on this or related contracts and shall notify the Engineer, through the procurement portal, of any and all errors, omissions or discrepancies they may discover by examining and checking of same. The Contractor shall not be allowed to take advantage of any such error, omission or discrepancy, as full instructions will be furnished by the Engineer, and

Contractor shall carry out such instructions as if originally specified. In no case shall the

Contractor proceed with the work in uncertainty, and any work done by the Contractor after discovery of any error, omission or discrepancy, until authorized, will be at the

Contractor’s risk and responsibility. The work is to be made complete and to the satisfaction of the Engineer, notwithstanding any minor omissions in the specifications or plans.

2.19. Conformity to Contract and Specifications

Proposals must be made in full conformity to all the conditions as set forth in the Contract and Specifications attached hereto.

2.20. Costs to Correct Deficiencies

The Contractor shall bear the cost of repair or replacement of any surface features, structures, sewers, water mains, water services, or sewer leads damaged as a result of his operations, as well as any work performed by the contractor that is determined by the city to be defective within the time period outlined in the Performance Maintenance and

Guarantee Bond.

Damaged structures or pipes shall be repaired or replaced to the condition at the time of damage. All repairs and replacements shall be made by the Contractor in conformance with the City of Royal Oak Standard Specifications for Construction.

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2025 Joint Sealing Improvements Contract CAP2525

The Engineer will investigate all complaints received regarding work done by the

Contractor and shall also have the right to make investigations on his/her own initiative. If, in the opinion of the Engineer, any work has not been done in accordance with the Contract, the Engineer shall immediately notify the Contractor in writing of the nature of the defect, location, remedies desired, and the time limit within which the defect shall be remedied. Should the Contractor fail to remedy the defect within the time limit allowed, the Engineer may do so with City forces and deduct the cost thereof from the amount due the Contractor at the time of final estimate; or the Engineer may, in the alternative, notify the Contractor to stop all other work under this Contract until the defect has been remedied. The city shall not be required to pay for any work done by the

Contractor in violation of any such stop order, and the amount due for any such work shall be regarded as liquidated damages due the city as a result of such breach of this Contract.

2.21. Labor and Equipment Costs for “Cost-Plus” Work

Costs furnished to the Engineer by the Contractor for labor and equipment used on any extra work to be paid on a “Cost-Plus” basis shall not exceed rates specified under current local Davis-Bacon Act labor rates and the current MDOT Equipment Rental Rates –

Schedule C. Refer to “General Conditions”, Sections 7.05 and 7.06 of the current version of the City of Royal Oak Standard Specifications for Construction.

2.22. Bond Requirements

The successful bidder will be required to execute the bonds, on the forms included in the

Contract Documents, with surety companies that are duly licensed or authorized in the

State of Michigan to issue bonds for the limits and coverages required. One bond is to be executed to the city and to be conditioned for the faithful performance and fulfillment of the Contract work for a period of one (1) year after the date of the final Contract payment estimate. The other bond is to be executed to the People of the State of Michigan and to be conditioned for the payment of all labor and materials used in the work and the protection of the city from all liens and damages arising therefrom; each of which bonds shall be based on 125% of the total amount of the Contract as calculated at the time the bids are received.

2.23. Title VI Compliance

The City of Royal Oak in accordance with Title VI of the Civil Rights Act of 1964, 78

Stat. 252, 42 USC 2000d-d4 and Title 49, Code of Federal Regulations, Department of

Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in

Federally Assisted Programs of Department of Transportation, and all requirements issued pursuant to such Act, hereby notifies all bidders that minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of gender, disability, race, color, sex or national origin in consideration for an award.

The Contractor shall comply with this Act as described hereafter.

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2025 Joint Sealing Improvements Contract CAP2525

A. Title VI Contract Language

During the performance of this Contract, the Contractor, for itself, its assignees, and successors in interest, (hereinafter referred to as the “Contractor”) agrees as follows:

1. Compliance with Regulations

The Contractor shall comply with the Regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation (hereinafter referred to as DOT), Title 49, Code of Federal Regulations, part 21 (hereinafter referred to as the Regulations), as they may be amended from time to time, herein incorporated by reference and made a part of this Contract.

2. Nondiscrimination

The Contractor, with regard to the work performed during the Contract, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Contractor shall not participate either directly or indirectly in discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the Contract covers a program set forth in Appendix

B of the Regulations.

3. Solicitations for Subcontracts, including Procurement of Materials and

Equipment

In all solicitations either by competitive bidding or negotiations made by the

Contractor for work to be performed under a subcontract, including procurement of material for leases of equipment, each potential subcontractor or supplier shall be notified by the Contractor of the Contractor’s obligations under this Contract and the Regulations relative to nondiscrimination on the ground of race, color, sex, or national origin.

4. Information and Reports

The Contractor shall provide all information and reports required by the

Regulation or directives issued pursuant thereto, and shall permit access to it’s books, records, accounts, other sources of information and its facilities as may be determined by the City of Royal Oak, Michigan Department of Transportation or appropriate Federal Agency to be pertinent to ascertain compliance with such

Regulations, orders and instructions. Where any information required of a

Contractor is in exclusive possession of another who fails or refuses to furnish this information, the Contractor shall so certify to the Michigan Department of

Transportation or the appropriate Federal Agency as needed, and shall set forth what efforts it has made to obtain the information.

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2025 Joint Sealing Improvements Contract CAP2525

5. Sanctions for Noncompliance

In the event of the Contractor’s noncompliance with the nondiscrimination provisions of this Contract, the City of Royal Oak shall impose such Contract sanctions as the Michigan Department of Transportation may determine to be appropriate, including, but not limited to:

A. Withholding of payments to the Contractor under Contract until the Contractor complies, and/or

B. Cancellation, termination, or suspension of the Contract, in whole or in part.

6. Incorporations and Provisions

The Contractor shall include the provisions of paragraphs (1) through (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by Regulations or directives issued pursuant thereto. The Contractor shall take such action with respect to any subcontractor or procurement as the

City of Royal Oak, Michigan Department of Transportation, or appropriate

Federal Agency may direct as a means of enforcing such provisions, including sanctions for noncompliance.

The successful bidder will be required to execute the bonds, on the forms included in the Contract Documents, with surety companies that are duly licensed or authorized in the State of Michigan to issue bonds for the limits and coverages required. One bond is to be executed to the city and to be conditioned for the faithful performance and fulfillment of the Contract work for a period of one (1) year after the date of the final

Contract payment estimate. The other bond is to be executed to the People of the State of Michigan and to be conditioned for the payment of all labor and materials used in the work and the protection of the city from all liens and damages arising therefrom; each of which bonds shall be based on 125% of the total amount of the Contract as calculated at the time the bids are received.

2.24. Retainage

To assure proper performance of a construction contract by the contractor, the city shall retain a portion of each progress payment otherwise due as provided in this section.

1. The retainage shall be limited to the following:

a. Not more than 10% of the dollar value of all work in place until work is

50% in place.

b. After the work is 50% in place, additional retainage shall not be withheld unless the city determines that the contractor is not making satisfactory

Royal Oak, MI 48067 248.246.3034

2025 Joint Sealing Improvements Contract CAP2525 progress, or for other specific cause relating to the contractor's performance under the contract. If the city so determines, the city may retain not more than 10% of the dollar value of work more than 50% in place.

c. The retained funds shall not exceed the pro rata share of the city's matching requirement under the construction contract, if any, and shall not be commingled with other funds of the city and shall be deposited in an interest bearing account in a regulated financial institution in this state wherein all such retained funds are kept by city which shall account for both retainage and interest on each construction contract separately. A city is not required to deposit retained funds in an interest bearing account if the retained funds are to be provided under a state or federal grant and the retained funds have not been paid to the city.

d. Except as provided below, retainage and interest earned on retainage shall be released to a contractor together with the final progress payment.

e. At any time after 94% of work under the contract is in place and at the request of the original contractor, the city shall release the retainage plus interest to the original contractor only if the original contractor provides to the city an irrevocable letter of credit in the amount of the retainage plus interest, issued by a bank authorized to do business in this state, containing terms mutually acceptable to the contractor and the city.

2. Retention of progress payment; dispute resolution the parties agree to submit those matters described in retainage, hereinabove, to the decision of an agent at the option of the city. If a dispute regarding a matter described in RETAINAGE arises, the contractor and the city shall designate an agent who has background, training, and experience in the construction of facilities similar to that which is the subject of the contract, as follows:

a. In an agreement reached within 10 days after a dispute arises.

b. If an agreement cannot be reached within 10 days after a dispute arises, the city shall designate an agent who has background, training, and experience in the construction of facilities similar to that which is the subject of the contract and who is not an employee of the agency.

3. The city may request dispute resolution by the agent regarding the following:

a. At any time during the term of the contract, to determine whether there has been a delay for reasons that were within the control of the contractor, Royal Oak, MI 48067 248.246.3034

2025 Joint Sealing Improvements Contract CAP2525 and the period of time that delay has been caused, continued, or aggravated by actions of the contractor.

b. At any time after 94% of work under the contract is in place, whether there has been an unacceptable delay by the contractor in performance of the remaining 6% of work under the contract. The agent shall consider the terms of the contract and the procedures normally followed in the industry and shall determine whether the delay was for failure to follow reasonable and prudent practices in the industry for completion of the project.

4. This dispute resolution process shall be used only for the purpose of determining the rights of the parties to retain funds and interest earned on retained funds and is not intended to alter, abrogate, or limit any rights with respect to remedies that are available to enforce or compel performance of the terms of the contract by either party.

5. The agent may request and shall receive all pertinent information from the parties and shall provide an opportunity for an informal meeting to receive comments, documents, and other relevant information in order to resolve the dispute. The agent shall determine the time, place, and procedure for the informal meeting. A written decision and reasons for the decision shall be given to the parties within 14 days after the meeting.

6. The decision of the agent shall be final and binding upon all parties. Upon application of either party, the decision of the agent may be vacated by order of the circuit court only upon a finding by the court that the decision was procured by fraud, duress, or other illegal means.

7. If the dispute resolution results in a decision:

a. That there has been a delay as described in subsection (3)(a), all interest earned on retained funds during the period of delay shall become the property of the city.

b. That there has been unacceptable delay as described in subsection (3)(b), the city may contract with a subsequent contractor to complete the remaining 6% of work under the contract, and interest earned on retained funds shall become the property of the city. A subsequent contractor under this subdivision shall be paid by the city from the following sources until each source is depleted, in the order listed below:

i. The dollar value of the original contract, less the dollar value of funds already paid to the original contractor and the dollar value of work in place for which the original contractor has not received payment.

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2025 Joint Sealing Improvements Contract CAP2525

ii. Retainage from the original contractor, or funds made available under a letter of credit provided under section 3(5).

iii. Interest earned on retainage from the original contractor or funds made available under a letter of credit provided under section 3(5).

8. If the city contracts with a subsequent contractor as provided in subsection (7)(b), the final progress payment shall be payable to the original contractor within the time period specified in section 2(3). The amount of the final progress payment to the original contractor shall not include interest earned on retained funds. The city may deduct from the final progress payment all expenses of contracting with the subsequent contractor. This act shall not impair the right of the city to bring an action or to otherwise enforce a performance bond to complete work under a construction contract.

3. SCOPE OF WORK

3.1. Project Specifications and Plans

See attachments for project specifications and applicable exhibits or plans.

4. PROPOSAL

The submitting bidder, declares that, having carefully examined the site of the proposed work and informed himself fully in regard to the conditions to be met in the performance of the work and having read and examined the Instructions to Bidders, form of Contract, Plans, and Specifications pertaining to this work, he proposes to furnish all materials, tools, equipment, transportation, labor, supervision, and all else necessary for the satisfactory and complete construction of certain work as described below in full accordance with, and in complete conformity to, the Plans and Specifications for this work now on file in the office of the City Engineer, City Hall, Royal Oak, Michigan, at and for the following prices named below, to wit:

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Bidder Requirements 0 0

2 Overband crack seal on asphalt local roads

27 LM

3 Overband crack seal on asphalt major roads

19 LM

4 Prepare, route, clean and seal cracks on concrete local roads

10,000 LF

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Line Item Description Quantity Unit of

Measure Unit Cost Total

TOTAL

5. BIDDER REQUIREMENTS

5.1. References*

Provide five references of similar jobs. The references shall include a one sentence job description, year of work, and owner representative and phone number.

*Response required

5.2. Construction Schedule*

A detailed construction schedule showing all major items of work including 24 hour emergency call out numbers. The construction schedule shall include staffing to be used by the contractor in the execution of the contract and shall include but not be limited to the following:

A. Crews to be assigned to the work

B. Number of men in each crew

*Response required

5.3. Provide address and description of bidder’s place of business: * *Response required

5.4. Provide itemized list of equipment available for use on the project:* *Response required

5.5. Provide list of contracts on which the bidder is currently engaged:* *Response required

5.6. Additional Information*

Provide such additional information as will satisfy the owner that the bidder is adequately prepared, in technical experience and otherwise, to fulfill the contract.

*Response required

5.7. Form of Proposal*

Please download the below documents, complete, and upload.

• Form_of_proposal.pdf

*Response required https://government-project.s3.us-west-2.amazonaws.com/76029/e2b9e3e4-04cc-4cc1-8102-71e9f8d257fd_Form_of_proposal.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4P5H6FMMB%2F20250102%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250102T170001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAEaCXVzLXdlc3QtMiJGMEQCIDlfEaWAJtKWL5GKUuoRxvNN6Owx12B9SJgSd%2BpBSXDiAiA89j9BPa4jphq8YzkCBblgRNkmETrAesxvriUi%2BwMjtiqMBQja%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMYO5UhGCHZ2UIQF0zKuAEnadcRhVjnDr%2B2iq5imfqi%2Fe0ajeh6tRnsoLol7tyo%2BQxnrOYE6hN7OA1EV0%2FkvZuhM%2BdKFvsAzUJzHxdpo7SNnYpM4AI7Qt5bXbOgYnDMZf8FTVTK9AH9RyB14aaRtBj2Phey%2BAsbskfO7WRvhBmLrtHkdgP3tmHqrFJxLo2Bh7jCF3WD%2FqiMuB8UEzIqV706e4rQuc9xWpugdf5CKWUVuVkZ7dFzZXoXqKMbCFfqmaDy4UZWeA0rVaP%2BrnbxMivunYYJtIoBElk2ukhlOiZ2xaVi01voLAiztltw7zeydVXNvGIsIR4QBI0M30aBy%2BbZJvpgKDR1UYN0PQaYrjca6Y8QIcLlVrwWepu6dsFTr1fOwD3yVGSgxlpRcWk%2FGqe2mX%2FywNvr52WfVX3BlZgS8V7lHlKmPumeMd0C7d9WkFxOz1FV9V4NSYaZPmJnHxayqGubRCa2sJk71le%2BrDTV%2FOf9D3c%2BVR0PB8gtOaNmrwBd4QCwGm83UGWpS92ezmu9UBfy%2FNiJkSUfU0NiQ%2B3LZyvC%2Fk%2BgVvpgRFN1m%2FNSqzg6MtO8dsmhAKKXjHSZ27BQQxZhFxqRMqGe7S7kiZq8DjTHexuXgstPDxvu6%2Fm%2FI4pt3wOeJO4pTwoCOh0Kgpu4NLLbtWsG7yerDBh%2FmQArMpN%2BPBZqND7uUdp3wDfQuP0hnt5akogMtscvTD9TKzVVkslM4rFs3U0mpQkQ9H%2Bjx9Rw2ZF1899zKacYr62p1geuOTCPGF4ZAeqdlcN9BtfzNrl0a2f14e64D5BLAR832KhbKQKzUIiMez9aJt5aFwwoovbuwY6nAHpCLuCuuTdKVe2p4VjYxl6ZLia1PZI1Dw4IzUALldeokaq5bLAHRiCSTLxNCY6dPTo7QMk9ElnM1cnP6V%2FPBl0013qdyEXN6UEXSxWCEMqE3lm8a21%2BTUY7Ls%2F%2FZIhHbLsQmhHmQJT2MW7OT4hjVBrvXqU4rE3qjPyqV0ZF8IX7iTCKJOhpsWM1ebO%2BX%2F4bbtYnXzdYZm4fMptFj8%3D&X-Amz-Signature=c7f5a1cb82d6afeb648bce4809833254554431b4c89f3086f66cdbe89adf07d5&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Form_of_proposal.pdf%22&x-id=GetObject

Royal Oak, MI 48067 248.246.3034

2025 Joint Sealing Improvements Contract CAP2525

5.8. Bid Evaluation Criteria

The lowest responsive bidder will recommended for award.