2025-2027 Landscape Bed Maintenance Services

The City of Birmingham, Michigan is soliciting sealed bid proposals for landscape bed maintenance services across 28 municipal sites, including parks, fire stations, street medians, and public properties. The contract covers maintenance services from April 15th to November 30th for 2025, 2026, and 2027, with a potential two-year extension through November 30, 2029. The scope of work requires 14 total work events per season, including an initial spring cleanup and mulch application, 12 bi-weekly maintenance visits for weeding and debris removal, and a final fall cleanup. Contractors must provide all labor, materials, and equipment, with specific requirements including applying two inches of double-shredded hardwood mulch and maintaining clean, weed-free landscape beds. Evaluation criteria will focus on the ability to provide services, related experience, personnel qualifications, material quality, overall costs, and references. The mandatory pre-bid meeting is scheduled for March 19, 2025, at 10:00 a.m., with proposal submissions due on March 25, 2025, at 11:00 a.m. Bidders must submit comprehensive cost proposals for each site, including annual totals for 2025, 2026, and 2027, along with hourly labor rates for additional services.

While the procurement documents do not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises, bidders must comply with various administrative requirements, including providing proof of insurance and completing attachment forms such as the Iran Sanctions Act compliance document. The cost proposal spreadsheet allows for detailed pricing, including options to subtract mulch application costs if the City chooses not to apply mulch in a given year. Although no incumbent vendor is mentioned, the contract includes provisions for comprehensive service delivery across multiple municipal locations. Bidders are required to provide hourly labor rates for supplemental services like debris removal and additional maintenance, suggesting flexibility in service scope. While a specific budget range is not explicitly stated, the comprehensive nature of the contract and the requirement for pricing across 28 different sites indicates a potentially significant contract value. The City reserves the right to extend the contract for two additional years using 2027 pricing, providing potential long-term opportunity for the selected contractor.