2025-09 city surveillance system project

The City of Sandersville, Georgia has issued a Request for Bids (RFB) for the supply and installation of a comprehensive surveillance system across eleven municipal locations, including the Police Department, Fire Department, City Hall, Animal Control, Public Works Annex Building, Street Department/Warehouse, Electric Department Shop/Warehouse, two community parks (Henry Watts Community Park and Christene E. Harris Youth Park), Water Department/Warehouse, and Waste Treatment facility. Qualified suppliers must provide a complete surveillance system design with equipment supply and installation services in compliance with Georgia state low voltage code, including removal of existing analog coax cabling and installation of new equipment with proper cable management above ceiling grids using Cat5e cable. Bidders must submit bids in triplicate in sealed envelopes clearly marked "CITY SURVEILLANCE SYSTEM" to Travis Fort, Purchasing Agent, at City of Sandersville, P.O. Box 71, 141 W. Haynes Street, Sandersville, GA 31082, with a firm deadline of 3:00 PM on Tuesday, July 15th, 2025, at which time bid opening will occur at City Hall Conference Room. Each bid submission must include a lump sum total cost for equipment and installation, estimated project start date, detailed description of equipment features and warranty information, and a completed W-9 Form, with written questions accepted until Tuesday, April 8th, 2025, directed to Travis Fort at (478) 552-2525 or tfort@sandersvillega.org. The City will provide 110VAC power to poles at the two park locations, and a bill of materials for each location is available via SharePoint link reference. The City of Sandersville reserves the right to accept or reject any or all bids submitted.

No information regarding set-aside designations, disadvantaged enterprise restrictions, or preferences for specific organization types is specified in the available bid documentation. The solicitation does not identify any incumbent contractors or current service providers, nor does it detail any existing infrastructure or technology systems that bidders must integrate with the new surveillance system beyond the removal of the existing analog system. Additionally, no award value, budget range, contract duration, renewal options, or specific pricing terms are disclosed in the bid package materials, requiring interested suppliers to contact the Purchasing Agent directly for clarification on such details and to access the complete technical specifications and bill of materials through the provided SharePoint link.