2023-10 RRFB Pole Systems and Signs

The City of Green Bay's Department of Public Works is seeking qualified vendors to supply Rectangular Rapid Flashing Beacon (RRFB) pole systems and signage for multiple intersections during the 2023 fiscal year. The procurement involves purchasing 141 RRFB systems, including 48 two-pole and 15 three-pole configurations, with a total of 36 push buttons across the systems. All equipment must comply with the Wisconsin Manual on Uniform Traffic Control Devices and Federal Highway Administration standards, including 12V/30W solar-powered battery systems, radio-controlled units, dimmable beacons, and 13-foot poles with 4.5-inch outside diameter. The procurement includes 248 warning signs, 246 diagonal arrow signs, sign mounting kits, and pedestal bases, with all sign blanks specified as 0.080-inch thick aluminum featuring 3M Diamond Grade Cubed sheeting in fluorescent yellow-green. The bid was issued on March 17, 2023, with written questions due by March 30, 2023, and bids must be submitted by April 6, 2023, at 2:00 PM Central Standard Time. The City will award the contract to the lowest responsible vendor complying with specifications, with the ability to make partial awards or reject all bids.

The procurement does not specify specific set-aside designations for disadvantaged enterprises. Vendors must be original manufacturers, authorized distributors, or authorized dealers with service and repair capabilities, specifically authorized to sell Wisconsin DOT pole sets and signage. Bidders are required to provide manufacturer warranty information, Certificates of Insurance, and annual usage reports. While no specific budget range is explicitly stated in the documents, the bid form includes line items for vendors to complete pricing, suggesting flexibility in total project cost. The City is tax-exempt and will handle all installations internally, making this a one-time purchase with no renewal options. Vendors are permitted to propose comparable substitutes for specified components, such as alternative push button models or RRFB systems, provided they can justify equivalent specifications. The procurement covers Brown County and is specifically for the City of Green Bay's infrastructure improvements.