20226 Pavement Preservation Program

The City of Nashua, New Hampshire is issuing an Invitation to Bid (IFB0265-050726) for its 2026 Pavement Preservation Program, seeking qualified contractors to perform pavement preservation treatments across multiple locations throughout the city. The procurement encompasses crack sealing and micro-surfacing work with specific deliverables including the application of 21,000 gallons of crack sealant, 25,000 square yards of micro-surfacing double-lift treatments, 450 square yards of cold planing transitions, 10 vertical feet of casting adjustments, retroreflective pavement markings totaling 75,000 linear feet of 4-inch paint and 400 linear feet of thermoplastic, maintenance of traffic (lump sum), uniformed traffic officers (20,000 dollar allowance), and 1,000 hours of flagging services. The contract is structured as a unit-price based procurement requiring bidders to submit a Schedule of Values identifying costs for each line item, with an asphalt cement adjustment allowance of $15,000 included to account for monthly price fluctuations. A non-mandatory pre-bid meeting is scheduled for April 22, 2026 at 1:00 PM, with a deadline for bidder questions on April 24, 2026, and bids due by May 7, 2026 at 2:00 PM at City Hall. Substantial completion is required by October 15, 2026, with final completion by November 15, 2026, with liquidated damages of $520 per calendar day applying for delays beyond these dates. Contractors must provide a 5 percent bid bond, performance and payment bonds equal to the contract price, and maintain General Liability insurance of $1,000,000 per occurrence/$2,000,000 aggregate, Motor Vehicle Liability of $1,000,000 combined single limit, and Workers' Compensation per New Hampshire statute.

No specific set-asides for disadvantaged business enterprises are designated for this procurement; however, the City encourages disadvantaged business enterprise (DBE) participation. The contract does not identify incumbent vendors or current contractors, and no existing infrastructure or technology integration requirements are specified in the procurement documents. The contract price and award value are not specified in the available documentation, as this is a competitive unit-price bid where the total contract cost will be determined upon evaluation of submitted bids. The City reserves the right to substitute work, add additional work, reject any or all bids, waive defects, and modify contract terms as needed. Retainage of 10 percent is held until 50 percent completion, after which no further retainage is withheld if work quality is satisfactory. The contract is governed by New Hampshire law, with disputes initially resolved through negotiation and engineer decision before potential Board of Public Works review or court proceedings.