2021-22 Washington County Tax Statement Envelopes - Requote

Washington County is seeking quotes for tax statement envelopes through Bid No. 2021.088-ITQ for the Department of Assessment and Taxation. The procurement requires three specific envelope types: 200,000 A-1 #10 Regular mailing envelopes on white paper stock, 15,000 #10 Confidential envelopes with windows, and 150,000 C-10 #9 Return payment envelopes on blue paper stock. All work must be performed within the state of Oregon, in strict compliance with Oregon Revised Statute 282.210 PUBLIC PRINTING, which mandates that public printing be conducted within Oregon. Bidders are required to submit an affidavit confirming this localized production requirement. The bid was released on July 30, 2021, with questions due by August 3, 2021, and final responses required by August 5, 2021, at 2:00 pm. Award criteria will be based on price, delivery capabilities, and overall compliance with detailed envelope specifications, with the county intending to select the lowest responsible bidder(s).

The contract is not specifically designated for disadvantaged enterprises, and no incumbent vendors are mentioned in the documentation. The contract term is specified to not exceed five years, with Washington County reserving the right to award purchase orders to multiple bidders. While no specific budget range is explicitly stated, the procurement involves the production of 365,000 total envelopes to be delivered by September 15, 2021. The county provides an option for other public agencies to potentially establish contracts under the same terms and conditions, though this is at the discretion of the bidder. Comprehensive insurance requirements are outlined, including Commercial General Liability ($1,000,000/$2,000,000), Automobile Liability ($1,000,000), and Workers' Compensation insurance compliant with Oregon Revised Statutes. Contractors must also provide insurance certificates prior to contract commencement and maintain specific coverage limits and additional insured provisions for Washington County.