2019 - 2024 Generator Maintenance in Clinton, Essex, Franklin, Hamilton, and St. Lawrence Counties

The New York State Office for People with Developmental Disabilities (OPWDD) is soliciting bids for generator maintenance and repair services across five counties: Clinton, Essex, Franklin, Hamilton, and St. Lawrence. The procurement seeks a contractor to provide full maintenance services, including parts and labor, for stationary and portable generators at multiple residential sites. Key deliverables include quarterly preventative maintenance, emergency repair services, and timely response to generator issues. The Invitation for Bid (IFB) requires vendors to provide pricing for preventative maintenance, emergency repairs during regular and overtime hours, and a markup percentage on parts. Contractors must comply with prevailing wage requirements and submit certified payroll with each invoice. The pre-bid conference call is scheduled for February 7, 2019, at 10:00 AM, with proposals due on February 28, 2019, at 3:00 PM. The contract term is anticipated to be five years, with a proposed start date of May 1, 2019. OPWDD intends to award the contract to the most responsible and responsive bidder providing the lowest cost for each of the five regions, with the possibility of a single vendor winning multiple regions.

The contract opportunity includes specific subcontracting goals for minority-owned and women-owned businesses, with a 17% minority-owned subcontracting goal and a 13% women-owned subcontracting goal. There is no service-disabled veteran-owned business set-aside for this procurement. The bid results document indicates that Gore Electrical Services and Cummins Inc. were the primary bidders, with Gore Electrical Services ultimately submitting the winning bids across the regions. The total bid amounts ranged from $2,698 to $15,690.54 for Gore Electrical Services and $3,182.26 to $12,419.40 for Cummins Inc. Vendors must complete a Vendor Responsibility Questionnaire, which requires detailed information about the business entity, including organizational structure, leadership integrity, contract history, and financial capacity. While the specific budget is not explicitly stated, the bid results suggest the total contract value is approximately $11,142 to $32,398.86 for the five-year period. Interested vendors must demonstrate compliance with all state requirements, including insurance provisions, criminal history record checks, and vendor responsibility standards.