#2 Heating Fuel & Maintenance

The Town of South Kingstown and the South Kingstown School Department are soliciting sealed bids for #2 Heating Fuel and Maintenance Services through Bid #SK0024FAC, targeting the procurement of approximately 18,000 gallons of #2 Fuel Oil for various town and school facilities. The contract will cover municipal buildings and educational institutions including West Kingston Elementary School, Matunuck Elementary School, and Stepping Stone Preschool, with a proposed contract period from November 1, 2025, through October 31, 2027, and an option for a one-year extension. Bidders must provide comprehensive pricing based on Daily Petroleum Prices published in the New York Journal of Commerce, along with incremental delivery charges and hourly service rates for maintenance. Evaluation criteria will encompass transportation charges, fuel delivery and emergency service response times, hourly service rates for different time periods, parts markup percentage, and vendor performance history. Sealed bids will be accepted until 11:00 AM on October 24, 2025, at the Finance Department, with a public bid opening to follow immediately.

The procurement requires bidders to submit a comprehensive bid certification, references, and an experience sheet documenting similar past projects. Vendors must maintain specific insurance coverage, including $2,000,000 in general liability insurance, $1,000,000 in auto liability insurance, and provide proof of workers' compensation coverage. While no specific set-aside designations for disadvantaged enterprises were mentioned in the documentation, the bid appears open to qualified fuel and maintenance service providers who can meet the technical and insurance requirements. The contract does not specify an explicit budget range, but the requirement for 18,000 gallons of fuel and comprehensive maintenance services suggests a potential annual contract value in the mid-five-figure range. Interested vendors will need to carefully review the full bid documentation to understand the complete scope of requirements and ensure they can meet the town's precise specifications for fuel delivery and maintenance services.