170-20250321105704 upsd

The Union Public School District in Union County, Mississippi, is seeking a qualified contractor to provide comprehensive janitorial services for its educational facilities through a Request for Proposal (RFP) under Bid #386. The procurement covers cleaning services for multiple district buildings, including the Elementary School (30,518 sq ft), Middle School (27,918 sq ft), High School (37,012 sq ft), Lunchroom, and Central Office. Proposers must conduct a mandatory onsite visit prior to bid submission and contact Maintenance Director Neal Booker at (601) 616-5870 to schedule an appointment. The contract term will run for 12 months, beginning July 1, 2025, and expiring June 30, 2026, with potential flexibility if signed after August 1, 2025. Proposers must meet specific qualifications, including maintaining an office within Mississippi, having a regional office within 80 miles of the district, and demonstrating a minimum of three years of commercial janitorial experience. Evaluation criteria will focus on the most advantageous proposal, considering both price and other factors. The bid response is due by 10:30 a.m. on April 4, 2025, with sealed envelope submissions to be made directly to the district.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Proposers must provide substantial insurance documentation, including a $2 million umbrella insurance policy, a $100,000 Fidelity Bond, and comprehensive general liability coverage. The successful contractor will be required to provide a performance bond for 100% of the total proposal amount. While specific budget ranges are not detailed in the documentation, the comprehensive nature of the cleaning specifications suggests a significant contract value. The district will require extensive services including daily waste management, periodic deep cleaning, carpet shampooing, and floor reconditioning across multiple facilities. The RFP reserves the district's right to reject any or all proposals, indicating a competitive selection process. Potential bidders should carefully review the detailed cleaning specifications and insurance requirements before submitting their proposals.