167-25 grafton outpost janitorial services

The Ohio Department of Transportation (ODOT) District 3 is seeking janitorial services for the Grafton Outpost Facility located at 1654 Avon-Belden Road in Grafton, Lorain County. The procurement involves comprehensive cleaning services for approximately 706 square feet of interior space, including a lobby, hallway, office, restroom, and lunchroom. Vendors must provide all labor, equipment, and materials necessary to perform the required services, including supplies such as hand soap, toilet paper, waste liners, air fresheners, urinal deodorizers, hand towels, and entry mats. The contract will be awarded to the lowest responsive and responsible bidder based on the calculated total contract cost, which involves multiplying the daily rate by the number of service days. Service frequencies will vary throughout the year: one day per week from July 1 to November 30 and May 1 to June 30, and two non-consecutive days per week from December 1 to April 30, excluding state holidays. The initial contract period runs from February 1, 2025, through June 30, 2025, with potential for one optional one-year renewal through June 30, 2027. Vendors are encouraged to schedule a site visit with Dick Feldkamp at (419) 207-7122 and must carry public liability insurance with limits of $300,000 per person and $1,000,000 per occurrence.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must complete an Affirmation and Disclosure Form certifying that no services will be performed outside the United States without state approval, with a specific prohibition on services performed in Russia. The contract requires vendors to disclose principal business locations and potential service and data storage locations. While specific budget ranges are not detailed, the pricing structure involves unit costs per service day across three contract periods, with a total combined bid evaluation. Billing will be conducted monthly, with payment issued within 30 days of satisfactory service completion. Vendors must submit pricing F.O.B. and provide original Excel pricing files without material alterations. The total contract value will be determined by the lowest total bid across all three potential service periods, with the maximum potential contract duration being from February 1, 2025, through June 30, 2027.