16-DOC-1000-Photo ID-Systems and Supplies

The Commonwealth of Massachusetts Department of Correction is seeking proposals for a Photo Identification (ID) Systems and Supplies contract, identified as RFR #16-DOC-1000. The contract will utilize a market basket approach, allowing for the addition and removal of related products and services over the 7-year maximum term. The Department is looking to establish a pre-qualified list of vendors that can provide photo ID card printers, software, accessories, and related supplies. Bidders must provide brand names, catalog numbers, list prices, and contract prices per unit, as well as copies of actual product warranties. Pricing, prompt payment discounts, and the supplier diversity plan will be key evaluation factors, along with bidder qualifications and experience. The bid response deadline is November 20, 2015.

The contract will be open for use by the Department of Correction, State Police, and Fire Services, with each agency responsible for executing its own purchase orders. No minimum order quantities are required, and the Department spent approximately $19,324 on photo ID supplies in fiscal year 2015, but makes no guarantees on future purchase levels. The contract has an initial one-year term with two optional three-year renewal periods. There are no set-asides identified, and the current incumbent contractor is not named. Funding for the contract will come from the state's general operating budget.