1475-25-R-RFQF-00003

The Mississippi Department of Archives and History (MDAH) is seeking a qualified contractor to produce a new general public introductory film for the Eudora Welty House & Garden visitor center in Jackson, Mississippi. The procurement is a Request for Qualifications (RFQ) for two specific video deliverables: a subtitled orientation film not exceeding 12 minutes in length and a 30-second promotional video for social media and marketing purposes. Minimum qualifications for potential bidders include 5 years in business and 3 reference projects of similar scope or size. The evaluation process will utilize a 100-point scale, with points allocated as follows: Technical factors (40 points), Management factors (25 points), Cost (20 points), and Interview (15 points). Key procurement dates include RFQ issuance on February 3, 2025, with questions due by February 24, 2025, and responses posted by February 28, 2025. The submission deadline is March 19, 2025, at 2:00 PM DST, with anticipated interviews scheduled for March 31-April 4, 2025, and an expected contract award by June 20, 2025.

The RFQ does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must provide all deliverables in AVI and MP4 digital formats, with MDAH retaining full intellectual property rights to the produced content. Cost proposals should comprehensively detail total costs for delivering all work within the project scope, with the lowest cost receiving maximum points and other proposals scored proportionally. The project timeline anticipates a start in July 2025 and completion by December 2025, requiring extensive coordination with MDAH staff and consulting partners throughout all project phases, including research, script writing, production, and editing. While a specific budget range is not explicitly stated, the detailed requirements and multi-phase approach suggest a moderate-sized contract appropriate for professional media production firms with experience in cultural and historical documentary filmmaking.