1475-25-R-RFQF-00002

The Mississippi Department of Archives and History (MDAH) is seeking a qualified vendor to produce a children's introductory film for the Eudora Welty House & Garden (EWHG) visitor center in Jackson, Mississippi. The Request for Qualifications (RFQ) solicits a subtitled orientation film targeting children under 12 years old, with a maximum runtime of 7 minutes, and a complementary 30-second promotional video for social media marketing. Vendors must have a minimum of 5 years in business and demonstrate three reference projects of comparable scope. The evaluation process will assess technical factors (40 points), management factors (25 points), cost (20 points), and interview performance (15 points), with proposals scored on a 100-point scale. Key procurement dates include an RFQ issuance on February 3, 2025, questions due by February 24, submission deadline of March 19, anticipated interviews from March 31-April 4, and a projected Notice of Intent to Award on April 30, 2025. The contract award is expected on June 20, 2025, with project commencement in July 2025 and completion targeted for December 2025.

The RFQ does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The contractor will be required to obtain full reproduction rights for all images and provide deliverables in AVI and MP4 digital formats. MDAH will require unlimited future use and intellectual property rights to all film, visual, and audio recordings produced under this contract. The lowest cost proposal will receive the maximum 20 points for the cost portion, with other proposals scored relative to the lowest cost using a prescribed calculation method. While specific budget ranges are not detailed in the documentation, the comprehensive nature of the project suggests a professional-level production investment. Vendors should be prepared to demonstrate technical expertise in creating educational, child-focused multimedia content with high production values suitable for a cultural heritage institution.