1435-20251020114459 mcsd

The Marshall County School District (MCSD) in Mississippi is seeking proposals for a propane supply and delivery contract to support its facilities operations. The procurement is structured as a Request for Proposals (RFP) targeting qualified vendors capable of supplying approximately 35,000 gallons of propane annually. The contract will span 8 months following board approval, with propane to be delivered to two specific school locations: Galena School and H.W. Byers Elementary and High School, both situated in Holly Springs. Vendors must submit comprehensive proposals including a company profile, detailed pricing structure, delivery plan, and proof of insurance and required licenses. The evaluation process will utilize a 100-point scoring system, with points allocated as follows: 50 points for pricing, 15 points for prior positive experience, 15 points for delivery reliability and flexibility, 10 points for being an authorized Mississippi dealer, and 10 points for overall compliance with RFP requirements. Proposals are due by November 6, 2025, at 10:00 a.m. CDT, with bid opening and tabulation scheduled for 10:30 a.m. that same day.

The solicitation does not explicitly indicate any specific set-aside designations for disadvantaged businesses or restricted vendor categories. Interested vendors must contact Adam Hamilton via email at ahamilton@mcschools.us to request the complete bid package, using the subject line "Marshall County Schools-Propane". The Marshall County School District reserves the right to reject any or all proposals and will select the vendor deemed most advantageous to its interests, in accordance with Mississippi State Purchasing Law. While specific budget ranges are not detailed in the provided documentation, the estimated annual propane consumption of 35,000 gallons suggests potential contract values that would be of interest to regional propane suppliers. The district plans to rebid the contract in June 2026, allowing for potential pressure line testing during the summer break. Vendors should note that no bid may be withdrawn after the submission deadline without written consent from the school district.