1435-20251020114459 MCSD.pdf
PDF 186 KB Posted
- Attached to
- 1435-20251020114459 MCSD
- Solicitation number
- 3170034134
- Issued by
- Madison County, Mississippi
About this file
The document is a 2025 Request for Proposals (RFP) for Propane Supply issued by the Marshall County School District (MCSD) in Mississippi. The RFP seeks qualified vendors to supply and deliver propane to meet the school district's facilities operations, with an estimated annual consumption of 35,000 gallons. The contract will cover an 8-month period after board approval, with propane to be delivered to two school locations: Galena School and H.W. Byers Elementary and High School, both located in Holly Springs. Proposals are due by November 6, 2025, at 10:00 a.m. CDT, with bid opening and tabulation occurring at 10:30 a.m. the same day.
The evaluation of proposals will be based on a 100-point system, with 50 points allocated to price, 15 points for prior positive experience, 15 points for delivery reliability and flexibility, 10 points for being an authorized Mississippi dealer, and 10 points for compliance with RFP requirements. Vendors must submit a detailed proposal including a company profile, pricing structure, delivery plan, and proof of insurance and licenses. The district reserves the right to reject any or all proposals and will select the vendor that best serves its interests. Proposals can be submitted electronically or by sealed envelope, with specific instructions provided in the RFP document.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 2025_MCSD_PROPANE_BID_ANNOUCEMENT_(1)2.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
2025 Request for Proposals (RFP) Propane Supply Marshall County School District Issue Date: October 23, 2025 Proposal Due Date: November 6, 2025
1. Introduction The Marshall County School District (MCSD) is seeking proposals from qualified vendors for the supply and delivery of propane to meet the needs of our school district's facilities’ operations.
The contract will cover a period of 8 months’ time after the approval by the MCSD Board of Education. The contract will be rebid in June of 2026 so all pressure line testing may be conducted during the summer break.
2. Scope of Work The selected vendor(s) will be responsible for providing the following services:
• Propane Supply: Regular delivery of propane for heating and other uses in school district facilities. Estimated annual consumption is 35,000 gallons.
• Level Monitoring and Delivery Requirements: The selected vendor will be responsible for monitoring propane levels at all locations without calls from the district. Deliveries must be made to various locations within the MCSD as specified by below. Vendors must ensure timely and reliable delivery to avoid disruptions in school operations. Please include in the proposal an explanation of how this will be accomplished so as to ensure that no location is ever out of fuel or propane.
o Propane Locations:
▪ Galena School, 4202 Hwy 4 W., Holly Springs, MS 38635
▪ H.W. Byers Elementary and High School, 4178 Hwy 72 E., Holly Springs, MS 38635
• Quality Assurance: All propane must meet or exceed industry standards and comply with all federal, state, and local regulations.
3. Proposal Requirements Interested vendors are required to submit a proposal that includes, but is not limited to, the following:
• Company Profile: Overview of the company, including history, qualifications, and experience in supplying fuel and propane.
• Pricing Structure: Detailed pricing proposal, including amount over market price rate for each propane, delivery charges, taxes, and any additional fees.
• Delivery Plan: Description of the delivery process, including scheduling, logistics, and emergency delivery capabilities.
• Insurance and Licenses: Proof of relevant insurance coverage and necessary licenses to operate in Mississippi.
4. Evaluation Criteria A contract shall be awarded based on the vendor submission that best meets the needs of the school system.
The following factors will be considered when evaluating proposals:
Factors Points Possible
Price of goods and services 50
Prior positive experience with the vendor 15
Reliability and flexibility of delivery schedule 15
Be an authorized dealer in the State of Mississippi for all products
Compliance with RFP requirements 10
Total 100
5. Submission Instructions Proposals must be submitted by Thursday, November 6, 2025 by 10:00 a.m. CDT.
Bids will be opened and tabulated at 10:30 that same day.
A bid submission form (found at the end of this document) should be completed and placed near the beginning of any bid submission.
Bids can be submitted electronically by contacting Adam Hamilton at ahamilton@mcschools.us for submission instructions or in a sealed envelope clearly marked as follows:
“2025 Propane Bid” If bid is to be mailed, please send it to:
Marshall County School District Attn: Dr. Carrie Skelton
122 S. Spring St.
Holly Springs, MS 38635
Envelopes not marked will remain sealed.
Late submissions will not be considered.
6. Questions and Clarifications Questions regarding this RFP must be submitted in writing via email by Monday, November 3, 2025 to Adam Hamilton at ahamilton@mcschools.us. Responses to all questions will be provided by Tuesday, November 4, 2025.
7. General Terms and Conditions
• The Marshall County School District reserves the right to reject any or all proposals, to waive any informality in the proposals received, and to accept any proposal which, in the opinion of the District, best serves the interests of the District.
• The selected vendor will be required to enter into a contract with the Marshall County School District, the terms of which will be provided upon award of the contract.
8. Conclusion The Marshall County School District looks forward to receiving proposals from qualified vendors for the supply of fuel and propane. Thank you for your interest in partnering with us to ensure the efficient operation of our transportation and facilities.
2025 Propane Bid Submission Form
Vendor Name:
Vendor Point of Contact Name:
Vendor Contact Phone:
Vendor Contact Email:
Over Market Rate Cost for Propane:
Delivery Charges Per Location:
Additional Fees (List individually):
By submitting this bid and signing this form we agree to deliver the product outlined in the 2025 Propane RFP. We also agree that the pricing listed on this form shall be good for a period of eight (8) months from the date of approval by the MCSD School Board.
Name Title
Signature Date
File details come from the government source that posted it. Updated .