1431-20260916152957 nwmcc

Northwest Mississippi Community College is soliciting sealed proposals under RFP #27-011-02 for a college housing management software system, with written specification questions due November 5, 2026 and proposals due November 11, 2026 at 2:00 p.m. CST. The RFP does not identify any set-asides.

The system must manage an on-campus population of 1,300–1,400 students and cover operational efficiency, student experience, application management, communication tools, authentication and security, reporting, mobile responsiveness, and financial transaction workflows. Required integrations include the current Campus Key student information system via SFTP, the planned Oracle Student Management system via REST API (transition planned for October 2027), and Maxient, Mongoose, Slate, and Canvas LMS. Bidders must provide at least three educational institution references currently using the proposed system and must execute the College's standard contract terms without exception or amendment. Respondents must provide detailed responses to 22 substantive questions.

Evaluation weights are User Experience, Functionality & Operational Effectiveness at 30%; Implementation, Support & Partnership at 30%; Integration, Compliance, Data Access & Security at 20%; and Cost & Institutional Value at 20%. Award goes to the most responsive and responsible bidder. Pricing must use Appendix B and disclose one-time, recurring, implementation, integration, data migration, training, support, transaction, and third-party costs, separating software license, hosting/maintenance/support, required modules, and implementation across a three-year evaluation period. Respondents must state whether updates, upgrades, technical support, and maintenance are included in annual pricing, clarify whether the term is multi-year or year-to-year, and identify any maximum annual price increase provisions.

Submissions go electronically through www.northwestmsbids.com or as paper delivered to the Office of Purchasing at 102 Administration Circle, Senatobia, Mississippi. The College anticipates issuing a purchase order no later than November 30, 2026. The opportunity lists Tunica County, Mississippi as its jurisdiction.