12 Month Contract to Furnish & Deliver Transformer Bases for Street Lighting

The City of Yonkers, located in Westchester County, New York, is seeking a vendor to furnish and deliver TB1-20 Transformer Bases for street lighting through a 12-month contract. The procurement involves supplying approximately 30 initial transformer bases with specific technical requirements, including cast aluminum construction with 0.16" wall thickness, breakaway style design, and AASHTO approval. Key specifications mandate a top bolt circle of 11-13 inches, bottom bolt circle of 13-15 inches, and a height of 20 inches, compatible with 3/4" or 1" diameter anchor bolts. Vendors must submit comprehensive quotes via email to Vanessa.brembs@yonkersny.gov by March 15, 2024, at 12:00 PM, including manufacturer name, part number, technical specifications, and material safety data sheets. Evaluation criteria will focus on price, availability, and lead time, with the City reserving the right to make final determinations on product compliance. Quotes must include all hardware, provide fixed unit pricing for 12 months, and include inside delivery to the City of Yonkers Street Lighting Department at 170 Saw Mill River Road.

The solicitation encourages participation from New York State Certified Minority or Women-Owned Business Enterprises, though this is not a mandatory set-aside requirement. Vendors must certify non-collusion and understand that the City of Yonkers is tax-exempt, meaning no sales tax will be collected on official purchase orders. While no specific incumbent vendor is mentioned, the contract allows for flexible ordering with an initial requirement of 30 units and subsequent purchases of a minimum of 10 units per order. The City will use Net 30 payment terms, and vendors must include all incidental costs such as freight and packaging in their unit pricing. Although a precise budget range is not specified, the procurement suggests an anticipated spend for street light transformer bases over the 12-month contract period, with potential for ongoing purchases based on the City's infrastructure needs. Vendors must demonstrate ability to meet stringent technical specifications and provide comprehensive documentation to be considered responsive.