RFQ 2024-7011 Street Light Base Addendum .pdf

CITY OF YONKERS Mike Spano, Mayor

Purchasing Tom Collich, Director

TO: PROSPECTIVE VENDORS (3) - Pages

DATE: 3/12/24

FROM: Vanessa Brembs, Purchasing Department

RE: RFQ NO. : 2024-7011 Street Light Base- 12 month contract to Furnish and Deliver

ADDENDUM No. 2 : INFORMATIONAL – Response to questions received

The contents of this addendum alter and amend the original RFQ requirements and take precedence over the related items therein. This addendum forms a part of the RFQ documents. Bidders must acknowledge receipt of all addenda when submitting their quotes. Failure to acknowledge receipt may render your quote non-responsive and ineligible for award. Vendors are responsible for ensuring that they receive all addenda. All addenda will be posted on the Empire State Purchasing Group System (http://www.empirestatebidsystem.com/).

PLEASE NOTE THE FOLLOWING:

I. QUOTE Addendum – COMMUNICATION

Request for clarification: The City will make the initial Purchase for 30 units. Thereafter, the City will make purchases as needed at a minimum of ten per order. All shipping fees shall be included in the unit pricing.

**END OF ADDENDUM 2**

The RFQ DUE DATE IS EXTENDED TO FRIDAY March 15, 2024 at 12:00 PM.

RFQ: ADDENDUM No. 2 – ACKNOWLEDGEMENT – Return this document with your quote to

Vanessa.brembs@yonkersny.gov

Quoting Firm:_____________________________________________________________________________________

Address: ________________________________________________________

Quote’s Representative: _____________________________ Title: ___________________________________________

E-mail:_______________________________________________________

Signature: ______________________________________________________ Date: _________________

City of Yonkers/Yonkers Public Schools One Larkin Center – 3rd Floor

Yonkers, New York 10701

(914) 377-8056

Fax: (914) 377-6032 Email: vanessa.brembs@yonkersny.gov http://www.empirestatebidsystem.com/ mailto:Vanessa.brembs@yonkersny.gov

BUREAU OF PURCHASING, ONE LARKIN CENTER, 3RD FLOOR, YONKERS, NY 10701

REQUEST FOR QUOTATION - This Is Not an Order

DATE 3/12/24 REF. NO. 2024-7011 Street Light Base REVISED

Attention Vendor: Quote on this form for the articles described below. NOTE: SUBSTITUTIONS ARE NOT ALLOWED.

INSIDE DELIVERY TO: City of Yonkers Street Lighting Department- 170 Saw Mill River Road, Yonkers NY 10701

All price quotes must be firm, i.e., no price adjustments are allowed. All quotes are deemed F.O.B. DESTINATION. QUOTED

PRICES SHALL INCLUDE ALL COSTS INCIDENTAL TO PROVIDING THE GOODS SPECIFIED, INCLUDING FREIGHT, PACKAGING, MATERIALS, LABOR, FEES, OVERHEAD, AND PROFIT. Payment terms are Net 30 Days unless a discount is offered for prompt payment. NOTE: The New York State Tax Law exempts the City of Yonkers from the payment of sales and use taxes on all purchases – tax exemption numbers are not issued to governmental entities. The Tax Law states that vendors are not required to collect tax when they are presented with the City’s official Purchase Order or Contract document.

VENDOR TO COMPLETE THE FOLLOWING:

(Please print or type) Telephone No:_____________________________Fax No:______________________________

Company Name________________________________________________Federal ID #__________________________

Address___________________________________________________________________________________________

Name of person quoting ______________________________________E-Mail:__________________________________

Title ______________________________________________________________________________

Signature ______________________________________________Quote Date______________________

Is this firm a New York State Certified Minority or Women Owned Business Enterprise? _____MBE, ______WBE, Delivery Required Quote Not Later Than Payment Terms F. O. B.

ASAP 3/15/24 12pm DESTINATION

CERTIFICATION OF NON-COLLUSION: Vendor warrants under penalty of perjury, that its bid was arrived at independently and without collusion aimed at restricting competition. GOVERNING LAW: The resultant contract shall be construed in accordance with the laws of the State of New York.

Requirements for Quotation: Quotations must be submitted on attached form only to: Vanessa.brembs@yonkersny.gov . Unit prices must be fixed and firm the time of the award and must include shipping and delivery. Item will be ordered as needed for a period of 12 months. Quantity listed is an estimated usage and all may not be utilized. All quote submissions must include manufacturer name, manufacturer part number, and corresponding Technical and Material Safety Data Sheets.

Failure to provide this information may render your quotation non-responsive. Items are subject to review by the City of Yonkers. Please provide lead-time. In addition to price, The City reserves the right to make this award based on availability / best lead time if deemed in the Best Interest of the City. The City will make the initial Purchase for 30 units. Thereafter, the City will make purchases at a minimum of ten per order.

Vendor to enter

Item Qty u/m Unit price Total

1 30 EA Transformer Base 1-20, TB1-20 for street light poles per the following specifications:

Material: Cast aluminum

Wall Thickness: 0.16"

Type: Breakaway Style

Certification: AASHTO Approved

Top Bolt Circle: 11 to 13 inches

Bottom Bolt Circle: 13 to 15 inches

Height: 20 inches

Anchorage: Can be used with 3/4" Dia or 1" Dia. Anchor

Bolts

Pricing is to include all required hardware.

Manufacturer: _________________________________

Man. Part #: __________________________________

**Specification sheets must be included with all quotation submissions**

2 40 EA Cost for a minimum of 10 per order

Lead Time / availability in calendar days _____________________________days

ARO

Vendor to enter

TOTAL $

RETURN QUOTATION VIA EMAIL TO: Vanessa Brembs- 914-376-8056.

Name of City Representative Email:Vanessa.brembs@yonkersny.gov