1181-25-R-IFBD-00003-V03

The Mississippi Department of Revenue is seeking a print-on-demand contractor for Road and Bridge Registration Receipts with Attached Decals through Invitation for Bid #2025-02A. The procurement requires a comprehensive turnkey solution to produce vehicle registration forms with validation stickers for all 104 county tax offices and 8 departmental units statewide. Specific deliverables include 805,268 white forms (1.5" x 1"), 12,684 yellow/green forms, and 100,000 white decals with black print (1" x 1.5"). The successful vendor must provide all necessary printing equipment, software, and supplies, maintaining a 90-day material inventory at each location. Bid submissions are due by April 10, 2025, at 12:00 PM CST, with an anticipated award date of April 17, 2025, and a projected contract start date of August 1, 2025. Bidders are required to submit a bid bond of $2,500 or 10% of the bid amount (whichever is greater) and provide a performance bond for the total initial purchase order amount.

The contract will span 60 months, from August 1, 2025, through July 31, 2030, with potential one-year renewals if mutually agreed upon. No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documentation. The contractor will be responsible for all distribution and shipping costs, with price adjustments potentially granted only for documented cost increases and at the discretion of the Mississippi License Tag Commission. While no incumbent vendor was identified, the procurement seeks to eliminate the need for maintaining large pre-printed validation sticker and registration form inventories. The initial order quantities suggest a substantial contract value, though precise budget ranges were not specified. Interested vendors must demonstrate capability to seamlessly integrate printing technology across multiple county and departmental locations while meeting strict production and logistical requirements.