1130-26-R-IFBD-00085

The State of Mississippi's Department of Finance and Administration, through the Office of Purchasing, Travel and Fleet Management, is seeking competitive bids for the procurement of various vehicles for state agencies and governing authorities during the 2025-2026 contract period. The solicitation, identified as Bid File No. 3160007453, covers a comprehensive range of vehicles including compact and mid-size cars, large cars, pickup trucks, SUVs, cargo vans, mini-vans, and passenger vans. Bidders must provide 2026 or newer model vehicles that meet specific EPA fuel economy classifications and comply with federal motor vehicle safety standards, with detailed specifications for each vehicle category. The bid requires vendors to offer vehicles with minimum three-year or 36,000-mile warranties, standard equipment configurations, and comprehensive pre-delivery servicing. Key evaluation criteria include price, conformity with specifications, bidder responsibility, and product availability, with the state reserving the right to make multiple awards across vehicle categories. The bid opening is scheduled for September 4, 2025, at 2:00 p.m., with an evaluation period from September 4-8, 2025, and anticipated award distribution between September 8-12, 2025. The contract term will run from October 1, 2025, to September 30, 2026, with potential flexibility for 2027-year model deliveries.

The solicitation includes provisions for minority vendor participation, with bidders able to indicate their minority vendor status on the bid response form. Vendors must be registered in the MAGIC (Mississippi Administrative Information System) and provide electronic invoicing throughout the contract term. A maximum documentary/service fee of $425 is permitted, and vendors must comply with specific registration and licensing requirements, including having a valid Motor Vehicle Commission License Number. The state will consider bids from multiple manufacturers, with the potential for awards to multiple vendors if bid prices are within 10% or $2,500 of the lowest new bid price. Secondary contracts will only be utilized if primary contracts cannot fulfill production and delivery requirements. While specific budget ranges are not explicitly detailed, the comprehensive nature of the procurement suggests a significant potential contract value covering vehicles for various state agencies. Vendors must demonstrate the ability to deliver vehicles within 180 calendar days and provide comprehensive documentation, including manufacturer price lists and compliance with all specified equipment and performance standards.