APPENDIX A BID OPENING RULES.pdf
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- Attached to
- 1130-26-R-IFBD-00085
- Solicitation number
- 3160007453
- Issued by
- Mississippi
About this file
Appendix A details the Bid Opening Rules for the Office of Purchasing, Travel and Fleet Management, outlining the procedural guidelines for a public bid opening scheduled for September 4, 2025, at 1:30 p.m. The bid process includes an evaluation period from September 4-8, 2025, with distribution of the apparent award from September 8-12, 2025. An evaluation review period is set for September 15-19, 2025, with a final evaluation review deadline on September 19, 2025, and an effective contract date of October 1, 2025.
The document establishes strict conduct guidelines for bid opening attendees, emphasizing respectful and professional behavior. Key rules include: no disruptions during bid readings, waiting to raise concerns until all bids are read, submitting questions in writing by the evaluation review deadline, and potential removal from the bid opening for disruptive behavior. Vendors must acknowledge and sign an agreement to comply with these rules, which are designed to maintain the integrity and professionalism of the bidding process.
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Text version
Appendix A Bid Opening Rules
Bid Opening Rules for the Public
The Office of Purchasing, Travel and Fleet Management welcomes all vendors and members of the public to attend the bid opening. To ensure a fair, respectful, and orderly process for all participants, the following rules will apply:
1. Respectful Conduct:
A courteous and professional atmosphere must be maintained at all times. Attendees are expected to treat DFA staff and fellow vendors with respect.
2. No Disruptions:
Bids will be read aloud in their entirety. Please refrain from interrupting, commenting, or engaging in any form of verbal communication during the reading of bids.
3. Questions and Clarifications:
If you believe a bid was read incorrectly, please wait until all bids have been read before raising the concern.
All other questions or concerns must be submitted in writing no later than the
Evaluation Review Deadline, which is listed below.
4. Disruptive Behavior:
Disruptions or disrespectful behavior, including verbal outbursts or inappropriate comments, may result in immediate removal from the bid opening. Repeated or serious disruptions may result in exclusion from future bid openings.
We appreciate your cooperation in upholding the integrity and professionalism of the bid process.
Bid Review Schedule
• Bid Opening Meeting: September 4, 2025; 1:30 p.m.
• Evaluation Process: September 4, 2025 – September 8, 2025
• Distribution of Apparent Award: September 8, 2025 - September 12, 2025
• Evaluation Review Period: September 15, 2025-September 19, 2025
• Evaluation Review Deadline: September 19, 2025
• Effective Date: October 1, 2025
Acknowledgement and Signature
By signing below, the vendor acknowledges receipt of these rules and agrees to comply with the conduct expectations outlined above during the public bid opening.
Vendor Name: ___________________________________________
Authorized Representative (Print): ___________________________
Title: ___________________________________________
Signature: ________________________________________
Date: ____________________________________________
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