1130-23-R-NBID-00016

The State of Mississippi Department of Finance and Administration is seeking proposals for a non-exclusive, negotiated contract for copiers and printers through RFP 1130-23-R-NBID-00016. The procurement covers copiers for purchase and rental, as well as printers for purchase only, with equipment specifications ranging up to 150 copies per minute. Manufacturers and authorized dealers are invited to submit detailed product information including brand, model, copies per minute, prices, accessories, and maintenance costs. Proposals are due by 3:00 pm CST on February 15, 2023, with the contract effective from May 1, 2023, through April 30, 2024. Vendors must provide firm pricing for the entire 12-month contract period, with no price increases permitted during the term. The RFP requires comprehensive documentation, including product brochures, GSA contract copies, MSDS sheets, and a published price list. Freight and shipping costs are the responsibility of the vendor, and payments will be processed within 45 days without penalty.

The state encourages participation from minority-owned businesses and prefers to contract directly with manufacturers, though authorized dealers may submit proposals on a manufacturer's behalf. Authorized purchasers under this contract include state agencies, boards, commissions, departments, institutions, counties, municipalities, school districts, and other political subdivisions of Mississippi. For purchases exceeding $75,000, entities are advised to obtain competitive quotes from the authorized dealers' list. The Information Technology Services (ITS) will be involved in procurements over $250,000, particularly for multi-functional devices and networked copiers/printers. While specific budget ranges are not explicitly stated, the contract is designed to accommodate a wide range of governmental entities with varying equipment needs. Minority and women-owned businesses are specifically encouraged to participate, with the state reserving the right to reject any proposals that do not fully comply with the outlined requirements.