10-2026-018 Refrigeration equipment replacement

Bartow County Schools in Georgia is issuing Request for Proposal (RFP) 10-2026-018 for the replacement of refrigeration equipment, specifically walk-in freezer and walk-in cooler units operating under the school nutrition department. The procurement seeks a qualified contractor to provide all labor, materials, and services necessary for the installation of replacement refrigeration equipment across multiple school locations, including removal of existing units and completion of initial diagnostic visits within 24 hours of notification. Deliverables include equipment supply and installation services, with a contract performance period running from April 20, 2026, through April 20, 2027, with options for four additional one-year renewal terms. Bidders must attend a mandatory site visit and bid-walk on March 9, 2026, at 10:00 AM, visiting five school locations (Cass High, White Elementary, Cass Middle, Hamilton Crossing Elementary, and Central Warehouse), with failure to attend resulting in disqualification. Written questions must be submitted by March 16, 2026, with proposals due on March 30, 2026, at 12:00 PM at 65 Gilreath Road NW, Cartersville, GA 30121, and proposal opening scheduled for 3:00 PM the same day. The anticipated award date is April 20, 2026. Evaluation criteria are weighted at 100 points total, with Cost and Financial Proposal accounting for 40 points (highest priority), Response Time including communication and in-person inspections at 30 points, and Quality of Work/Workmanship based on three or more references and warranties at 30 points.

Qualified proposers must provide minimum labor and parts warranties, at least three business references, and documented ordering processes with delivery lead times of two to three business days. All successful bidders must obtain and maintain appropriate licenses and permits, provide a Certificate of Insurance with comprehensive general liability coverage of $500,000, automobile liability of $350,000, workers' compensation at statutory limits with $100,000 employer's liability, and excess umbrella liability of $1,000,000. The contract requires E-Verify authorization for compliance with Georgia employment verification requirements. Proposals must be submitted in sealed envelopes via US Postal Service, in person, or by courier service with two copies; email and facsimile submissions are prohibited. Payment terms are Net 30 days by invoice, with invoices directed to morgan.west@bartow.k12.ga.us and snsap@bartow.k12.ga.us. No specific set-aside designations for disadvantaged or minority-owned enterprises are mentioned in the available documentation, and no incumbent vendor information or estimated award values are provided in the posted materials.