1 year maintenance contract

The City of Philadelphia is soliciting quotes for a one-year maintenance contract as a micro purchase, with quotes due August 4, 2026. This is a lowest-responsive-and-responsible-bidder procurement that will be awarded as a whole or by line item at the City's discretion, with a maximum value of $45,000 (adjusted annually by CPI-U). Sellers must quote all items to be eligible for award.

The scope and specific line items are not detailed in the source materials provided; the solicitation documents reference items and specifications that are located in the PHLContracts platform itself. The contract term is 365 days from the effective date specified in the purchase order, with automatic termination thereafter without notice.

All quotes must be submitted electronically through PHLContracts prior to the bid opening date and time displayed in the system. Sellers must possess a completed and signed Consent and Authorization Agreement on file with the City prior to quote submission. Prices must be quoted net and exclusive of taxes (the City is exempt from federal excise, transportation, and Pennsylvania Sales and Use taxes). Products must be delivered FOB Destination Point at quoted prices. No quote modifications are permitted after bid opening.

The City will award on a fixed-price basis. Sellers must maintain Workers' Compensation insurance at statutory limits, General Liability insurance with a $500,000 per occurrence limit, and Automobile Liability insurance with a $300,000 per occurrence limit if applicable. The contract is governed by Pennsylvania law with disputes heard in the Court of Common Pleas of Philadelphia County.

Sellers must comply with nondiscrimination and ethics requirements, tax certification, and cannot be indebted to the City for delinquent taxes or other obligations. Submission of an optional LGBTQ Applicant Opportunity Data Form is available; the form collects voluntary demographic data on LGBTQ business ownership and NGLCC/IBA certification status to support vendor database inclusion. All products and materials become the City's sole property upon delivery.