Seller_SP_Checklist_B2727596.pdf
PDF 157 KB Posted
- Attached to
- 1 YEAR MAINTENANCE CONTRACT
- Solicitation number
- B2727596
- Issued by
- Pennsylvania
About this file
This document is a seller checklist for small order purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist provides step-by-step guidance for vendors submitting quotes on a one-year maintenance contract micro purchase in Pennsylvania. The procurement will be awarded as a whole or by line item, whichever serves the City's best interests, to the lowest responsive and responsible bidder. Sellers must quote all items listed to be eligible for award consideration. The contract term is one year, and vendors are instructed not to deliver services or products until officially notified by the department.
The pricing submission requires vendors to enter unit costs for each item in the bid and answer all mandatory questions within the system. Key submission requirements include providing an executed Consent & Authorization form in the vendor profile, completing all required attachments, and accepting the terms and conditions of the bid. The checklist also indicates an optional LGBTQ Applicant Opportunity Data Form is available for submission. Vendors must maintain the Seller role rather than Seller Admin role when submitting quotes, and all validation warnings must be resolved before submission. The Local Business Entity (LBE) certification question must be answered regardless of whether the LBE Program applies to this particular small order purchase.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| LBGTQ_Applicant_Data_Form_B2727596.pdf | ||
| PHL Contracts Consent Agreement_B2727596.pdf | ||
| MP_Terms_and_Conditions_B2727596.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .