07-0784 Centinela State Prison

The California Department of Corrections and Rehabilitation is requesting quotes for nine frozen food vending machines and one cold drink vending machine at Centinela State Prison under RFQ 07-0784, a Small Business set-aside, with quotes due October 16, 2026 at 2:00 p.m. Questions are due three business days before the deadline.

This is a Small Business solicitation restricting competition to certified small business vendors. Bidders must declare Small Business, Microbusiness, Small Business Nonprofit Veteran Service Agency, or Disabled Veteran Business Enterprise (DVBE) status and submit a DVBE declaration as a mandatory requirement.

The scope includes delivery and installation of ten vending machines distributed across five visiting yard locations (Visiting A through E), with mandatory removal and recycling documentation of five existing machines (barcodes 10022923, 10007776, 10026932, 10026935, 10022921) at delivery. The frozen food units must meet USI Alpine Combi 3000 specifications (or documented equivalents) with dimensions 29.5"W × 72"H × 38"D; the cold drink machine must meet Vendo 721 V21-Stack specifications (39.5"W × 72"H × 35"D). All equipment must be newly manufactured, UL-certified, ADA-compliant, NAMA-listed, Energy Star Version 3.0 compliant, and installed and operational within 35 calendar days after receipt of order. The successful bidder must provide 90 days of free labor and parts for setup, programming, training, and warranty repairs, maintain manufacturer warranties with on-site service if available, and coordinate all facility access, background clearances, and gate approvals.

Quotes must address equipment specifications, freight and shipping (FOB Destination), installation and labor with hourly rates, setup services including training, trade-in or removal value, and warranty terms as separate line items. Award will be made to the lowest responsive and responsible bidder. All bidders must submit a Bidder Declaration Form (GSPD-05-105), California seller's permit or BOE certification, post-consumer recycled content certification, Darfur Contracting Act certification, and federal non-debarment verification. The supplier must identify all proposed subcontractors and assumes full responsibility for subcontractor work. All contractor and subcontractor personnel must obtain CDCR gate clearance a minimum of ten working days before service commencement, including CLETS background checks, and comply with facility security protocols, clothing restrictions, tobacco-free environment rules, and CDCR Prison Rape Elimination Policy.