03A4194 - A&E On-Call Roadway Construction Claims Support and Construction Scheduling (CPM) Services for District 3

The California Department of Transportation (Caltrans), Division of Construction, District 3, is soliciting Statements of Qualifications for on-call A&E services in roadway construction claims support and construction scheduling (CPM) under RFQ 03A4194, with SOQs due June 22, 2026, at 10:00 a.m. No DBE participation goal is required.

Work is performed throughout Butte, Colusa, El Dorado, Glenn, Nevada, Placer, Sacramento, Sierra, Sutter, Yolo, and Yuba counties in California, with potential extension up to thirty miles beyond District 3 boundaries into adjacent districts. The scope encompasses two service areas: construction claims support and construction scheduling/CPM services for roadway projects on an as-needed basis during the construction phase. The Consultant Contract Manager must hold a minimum of five years of responsible contract management experience and ten years of demonstrated roadway construction services experience. All personnel must obtain Caltrans-approved defensive driving certification and construction safety orientation and maintain confidentiality agreements. Prevailing wage rates may apply.

The estimated contract value is $6.28 million to $10.205 million over a three-year estimated term. The contract establishes a fixed profit fee of ten percent with escalation of 1.71 percent for Year 1 (06/22/2026–06/30/2027) and 3.42 percent annually for Years 2 through 4. The contract is non-guaranteed; Caltrans does not guarantee that any work or services will be issued and reserves the right to procure project-specific contracts if schedules or costs exceed on-call capacity. Firms selected as most highly qualified must submit complete audited financial documents within four days of notification.

Addendum 1 (May 20, 2026) requires disclosure in transmittal letters of any intended use or provision of Generative Artificial Intelligence as a deliverable or to complete any portion of deliverables that materially impacts state system functionality, risk, or contract performance; failure to disclose in required detail may result in SOQ disqualification. In-person interviews are scheduled for July 7, 2026, at the Department of Transportation in Marysville. Cost negotiations are scheduled for the week of August 10, 2026, with completion targeted for August 25, 2026. Questions are due seven business days after RFQ advertisement.