03-1055-4 California Environmental Protection Agency (EPA)

The California Environmental Protection Agency is requesting quotes for six vending machines under informal competitive solicitation 03-1055-4, with quotes due October 16, 2026 at 5:00 p.m. Small Business preference applies; DVBE advertising requirements apply, though the DVBE incentive has been waived.

The scope covers two frozen food vending machines, two beverage vending machines, and two classic chilled snack vending machines. Specifications mandate specific models with detailed dimensions and capacities: BevMax Classic Beverage Machine (72" H x 47" W x 33.5" D, 360-bottle capacity), AMS Classic Snack Machine (72" H x 39" W x 35" D, 617-unit capacity), and Frozen Food 3576F/3576FA Single-Zone Machine (72" H x 29.5" W x 38" D, 540-item capacity). All machines must be ADA-ready with keypad interfaces, New Cantaloupe G11 credit card readers, four-tube coin mechanisms, and bill validators. Machines must comply with UL Standards 541 and 751, California Appliance Efficiency Regulations, federal energy conservation standards, EPA/DOE Energy Star Version 3.0, and ANSI/NSF Standard 25-2012. All equipment must be newly manufactured and NAMA-listed.

Delivery and installation must occur within 35 calendar days after receipt of order at the California EPA headquarters (1001 "I" Street, Sacramento, CA 95814), with three machines on the 5th floor and three on the 19th floor. The supplier must remove and recycle eight existing vending machines with trade-in value or appropriate documentation. Delivery is FOB Destination, Freight Prepaid, with all freight costs included in the commodity price. For 90 days from original installation, the supplier must provide all parts and labor at no charge, including setup, programming, training, and warranty service.

Bidders must submit detailed equipment descriptions, model numbers, freight and shipping charges, setup and programming services, installation labor hourly rates, and warranty information as separate line items. Required documents include the Bidder Declaration Form GSPD-05-105, Payee Data Record STD 204, California seller's permit information, post-consumer recycled content certification, Darfur Contracting Act certification, and federal debarment and economic sanctions compliance certifications. Award will be made to the lowest responsive and responsible bidder. Contact: Jim Abad, jim.abad@dor.ca.gov.