03-0190 Kiosk and Vending Machine

The California Department of Rehabilitation is soliciting quotes for three specific pieces of equipment to be installed at the New Labor Agency Building in Sacramento: one Cantaloupe Go Max self-service kiosk, one Cantaloupe Go Plus 100 Bill Acceptor standalone kiosk, and one Jofemar Coffemar Bluetec G23 Countertop Coffee Vending Machine. The Request for Quote (RFQ #03-0190) was issued on November 7, 2025, with quotes due on November 25, 2025, by 2:00 p.m. Bidders must submit detailed equipment descriptions, specifications, model numbers, and pricing information, including freight, shipping, setup, installation, and labor charges. The procurement will be evaluated using a lowest responsive and responsible bidder methodology, with award made to suppliers meeting all administrative and technical requirements. All goods must be newly manufactured, and suppliers must be either manufacturers or Factory Authorized Suppliers with demonstrated technical expertise and repair capabilities. Quotes must be submitted electronically to Jim Abad or Tiffany Baker, with questions accepted via email no later than three business days prior to the due date.

The solicitation includes several set-aside and certification requirements for potential bidders. Subcontractors, including Small Business (SB) and Disabled Veteran Business Enterprise (DVBE) participants, must be identified and certified, with potential withholdings of up to $10,000 from final payment if DVBE certification requirements are not met. Bidders must complete multiple compliance documents, including the Bidder Declaration Form GSPD-05-105, Payee Data Record, California seller's permit information, and certifications addressing Darfur Contracting Act requirements, Russia sanctions compliance, and post-consumer recycled content. The solicitation includes specific provisions for DVBE participation and requires bidders to provide documentation of their California certifications, including Microbusiness (MB), Small Business (SB), and other applicable designations. Mandatory removal of existing equipment through trade-in or recycling is required at delivery of new units. While no specific contract value is explicitly stated, the procurement involves sophisticated technological equipment with comprehensive installation and training requirements. The State reserves the right to evaluate equivalent substitute offerings that meet specified quality standards, providing some flexibility in the bidding process.