Z1FD--Grill Hood Cleaning
Closed Solicitation Posted
- Solicitation number
- 36C25625Q1337
- Agency
-
Veterans Integrated Service Network 16
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 561790 Other Services to Buildings and Dwellings
- PSC
- Z1FD Maintenance Of Dining Facilities
- Place of performance
- Central Arkansas Veterans Healthcare System North Little Rock AR 72114, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Network Contracting Office 16 issued solicitation 36C25625Q1337 to procure grill hood cleaning services for the Central Arkansas Veterans Healthcare System facilities in Little Rock and North Little Rock, Arkansas. The contract required semi-annual and quarterly steam cleaning of kitchen cooking hoods and fans in compliance with National Fire Protection Association (NFPA) 96 standards across multiple buildings including Building 1, Building 76, Building 170, and Building 202. Contractors were required to provide all cleaning supplies, equipment, and personnel, with work performed primarily between 7 pm and 12 am Monday through Friday, and staff must hold International Kitchen Exhaust Cleaning Association (IKECA) certifications. The solicitation followed Federal Acquisition Regulation subpart 12.6 streamlined procedures for commercial items and required active registration in the System for Award Management (SAM) and Small Business Administration (SBA). However, after multiple amendments extending deadlines from September 18 to September 23, 2025, and attempts to clarify ambiguous requirements regarding fan locations and quantities, the solicitation was ultimately canceled on October 15, 2025, due to requirement ambiguities.
This procurement was designated as a Total Small Business Set-Aside under NAICS code 561790 (Other Services to Buildings and Dwellings) with a size standard of $9 million, specifically encouraging Service-Disabled Veteran-Owned Small Business (SDVOSB) and Veteran-Owned Small Business (VOSB) participation through VetCert verification requirements. The contract structure included a base period from October 1, 2025, to September 30, 2026, with four additional one-year option periods extending through September 30, 2030, representing a potential five-year total contract duration. Work was to be performed at the Central Arkansas Veterans Healthcare System facilities located at 4300 W 7th Street, Little Rock, Arkansas, spanning multiple buildings across both Little Rock and North Little Rock locations. The solicitation required compliance with prevailing wage determinations as outlined in Department of Labor Wage Determination 2015-5117 R28 for Arkansas counties including Pulaski, with minimum wage requirements under Executive Orders 14026 and 13658. No incumbent contractor information was provided in the documentation, and specific contract values were not disclosed beyond the small business size standard threshold.
Notice text
5 versions
Update #5 · Latest ·
After reviewing this requirement, the requirement has been found to be ambiguous. The solicitation will be reissued at a later date. Therefore, solicitation #36C25625Q1337 has been canceled effective Wednesday, 15 October 2025.
Update #4 ·
This amendment serves the following two purposes:
The deadline for this solicitation has changed from Monday, 22 September 2025, at 10:00 am to Tuesday, 23 September 2025.
The Price/Cost Schedule has been updated to include more detailed information on the location of the hood/fan system.
Update #3 ·
The purpose of this amendment is to clarify the locations of the hoods and fans and extend the deadline from Thursday, 18 September 2025, to Monday, 22 September 2025. Please see the revised Price/Schedule.
Update #2 ·
The purpose of this amendment is to address questions that were submitted on or before the deadline of 10 September 2025.
We were unable to do a site walk for the fans on the roof, could the government confirm the logistics and number of fans to be cleaned? Please reference Section B2 (Price/Schedule) of the solicitation. Are there any pictures or drawings available? No
Do these fans have a filtration system that can be cleaned, or will they require pressure washing? Yes
Are there access doors in the ductwork? The solicitation is for hoods and fans not ductwork.
Are these systems located on the roof or on the exterior of the building outside the kitchens? Both
Clarification regarding the pricing schedule: how many hoods are in each building and the location mentioned in the Price Schedule. Please reference Section B2 (Price/Schedule) of the solicitation.
Could you be so kind and explain the building numbers vs the names of the buildings according to the price/cost schedule sheet in the solicitation? If you have any questions. Please let me know.
Building 1, Canitina
Building 76
Building 170
Building 202
Please reference Section B2 (Price/Schedule) of the solicitation.
Could you kindly provide the number of units that will require cleaning? Additionally, if available, any site drawings, pictures, or other reference materials.
Please reference Section B2 (Price/Schedule) of the solicitation.
Update #1 ·
General Information:
Document Type: Combined Synopsis/Solicitation
Solicitation Number: 36C25625Q1337
Posted Date: 22 August 2025
Response Due Date/Time: 18 September 2025 @ 4:00PM CST
Product or Service Code: Z1FD
NAICS Code: 561790
Size Standard: $9M
Point of Contact: Carmyn E Williams Carmyn.Williams@va.gov
Contracting Office Address:
Department of Veterans Affairs
Network Contracting Office 16 (NCO-16)
5075 Westheimer Road, Suite 750
Houston, TX 77056-5643
Description:
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR Part 13.5 for Certain Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.
This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 (effective 01/17/2025). This competitive solicitation is being issued as a Total Small Business Set-Aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 561790, with a small business size standard of $9M.
Contractor is required to be actively registered in the System for Award Management (SAM) and Small Business Administration (SBA). SDVOSB & VOSB contractors are also required to be active in and shall be verified in VetCert. Quotes may be considered non-compliant and rejected if the Contracting Officer is unable to verify active registration status.
The John L. McClellan VA Medical Center is seeking a contractor to clean grill hoods and fans located at Bldg 1 in Little Rock, Bldg 76, Bldg 170, and Bldg 202 in North Little Rock. The contractor shall provide all labor, tools, materials, equipment, transportation, and supervision necessary.
Site Visit:
Point of Contact: Craig French 501-507-9509
Date: Thursday, 4 September 2025
Time: 9:00AM CST
Location: John L. McClellan Memorial Veterans Hospital, Bldg 1, 4300 West Seventh Street, Little Rock, AR 72205-5446
Each offeror is to complete 852.219-75 at time of submission. All questions are due on or before 10 September 2025 at 3:00PM to Carmyn.Williams@va.gov . All responses are due on or before 18 September 2025 at 4:00PM to Carmyn.Williams@va.gov .
Files
| File | Type | Posted |
|---|---|---|
| 36C25625Q1337_7.docx | DOCX document | |
| 36C25625Q1337_5.docx | DOCX document | |
| 36C25625Q1337_4.docx | DOCX document | |
| 36C25625Q1337_3.docx | DOCX document | |
| WD 2015-5117 R28.txt | TXT text file | |
| 36C25625Q1337_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| SSN - Grill Hood Cleaning | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| H379-- Facility Hood Cleaning and Inspection | Veterans Integrated Service Network 22 | Service-Disabled Veteran-Owned Small Business | |
| Vent Hood Services | Air Combat Command | Total Small Business |
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