Z1DZ--Building 5 & 60 Door Replacements at VAMC Central Western MA
Closed Solicitation Posted
- Solicitation number
- 36C24126Q0652
- Agency
-
Veterans Integrated Service Network 1
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 238290 Other Building Equipment Contractors
- Place of performance
- US Department of Veterans Affairs Central Western Ma Vamc Leeds MA 01053, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 1 seeks to procure commercial door replacement services at Edward P. Boland VAMC in Leeds, Massachusetts, with quotes due September 8, 2026, at 4:00 PM EST. This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses verified in the SBA VetCert database at both quote submission and award.
Place of performance is 421 North Main Street, Leeds, MA 01053. The scope encompasses replacement of six doors, five door closers, and two door sensors across Building 5 (automatic doors with commercial roll-up capability, remote opening, manual override, and PACS integration) and Building 60 (east, north, and west entrance doors with aluminum frames, ADA openers, and PACS integration). Work must comply with VHA, OSHA, EPA, and Massachusetts DEP standards, and Wel-Design Alarm Systems is the approved contractor for Physical Access Control System integration, though contractors may assume compatibility risk if they elect not to use it. The period of performance is 90 calendar days. NAICS 238290 carries a small business size standard of $22.0 million; PSC is Z1DZ.
The revised Performance Work Statement requires submission of four separate line items (Building 5, Building 60 East, Building 60 North, Building 60 West) with no option items, priced on a job-basis unit of measure. Offerors must demonstrate OEM training or certifications (satisfied by proposed subcontractors), submit detailed compliance plans addressing safety, lockout/tagout, PPE, and infection control, and provide past performance documentation for at least three similar contracts (held by the prime, major subcontractors, or teaming partners). Bonding is not required under FAR Part 12. Standard work hours are 07:30–15:15 Monday–Friday; noisy work (70 decibels and above) requires off-hours scheduling. A mandatory site visit was held August 11, 2026. Amendment No. 3, dated August 28, 2026, incorporated Q&A clarifications and confirmed the Service Contract Labor Standards wage determination WD 20156115 Revision 5, typical one-year warranty, and that hazardous materials abatement is not in scope.
Notice text
4 versions
Update #4 · Latest ·
AMENDMENT NO. 3
SOLICITATION NO. 36C24126Q0652
DATE: 8/28/2026
1. THE SOLICITATION IS HEREBY AMENDED AS FOLLOWS:
a. The following Questions and Answers, submitted by prospective offerors by August 12, 2026, are incorporated into this solicitation.
b. The Government s responses modify and/or clarify the solicitation.
c. Extension of Responses Due Date:
The due date for the submission of quotes has been extended.
New Due Date: September 8, 2026
Time: 4:00 PM EST
d. All other terms and conditions of the solicitation remain unchanged. Vendors are reminded to review all other aspects of the solicitation and consider this amendment when preparing their responses.
2. RFI QUESTIONS AND ANSWERS
The Amendment No. 1 header identifies Solicitation 36C24126Q0652, while page 3 identifies Solicitation 36C24126Q0601. Please confirm Amendment No. 1 applies to Solicitation 36C24126Q0652.
Yes Amendment No. 1 applies to Solicitation 36C24126Q0652. The 0601 header is a clerical typo.
Please confirm that the revised Performance Work Statement and Revised Line-Item Template replace the previous versions in their entirety, and that the requirement consists of the following four-line items with no option items: Building 5, Building 60 East, building 60 North, and Building 60 West.
Confirmed. Amendment No. 1 explicitly states the attached Revised Performance Work Statement replaces the previous PWS in its entirety and instructs offerors to use the Revised Line-Item Template for pricing.
The solicitation instructions require evidence of original equipment manufacturer training or certifications. Please identify the specific manufacturer training or certifications required and confirm whether qualifications held by the proposed installing subcontractor may satisfy this requirement.
OEM training/certifications held by your proposed installing subcontractor may satisfy this requirement, so long as the certifications are relevant to the specified door systems/operators and the subcontractor will perform the associated work.
The revised Performance Work Statement states that Wel-Design Alarm Systems is the only approved contractor with logical access for integration and testing. Please confirm whether the prime contractor must subcontract with and include Wel-Design s costs in its quote. If so, please provide the current Wel-Design point of contact for this project.
There is existing low voltage hardware that is currently functioning, but the PWS will replace attached hardware with a selection made by the prime contractor. Sole source is not specified because the prime contractor could assume the risk and speculate their chosen hardware solution is plug- and play and not require Wel-design services. We would deem this a high risk choice but is the bidders discretion on firm fixed price risk vs reward decision making. Contact - Robert Wood rwood@encorefireprotection.com SEE also https://encorefireprotection.com/affiliated-brand/wel-design-alarm-systems/
Please confirm whether an offeror may use the recent and relevant past performance of a proposed major subcontractor or teaming partner to satisfy the requirement for at least three similar contracts.
The RFQ requires at least three recent/relevant contracts of similar scope and does not limit those to the prime contractor only. In line with FAR past performance practices, you may submit past performance for a proposed major subcontractor or teaming partner when that firm will perform critical aspects of the requirement.
Please confirm the applicable Veterans Affairs Acquisition Regulation Limitations on Subcontracting certification and the applicable Federal Acquisition Regulation 52.219-14 performance category for this requirement. The solicitation includes Veterans Affairs Acquisition Regulation 852.219-76 for supplies and products, while the revised Performance Work Statement describes a turnkey commercial service involving physical door replacement.
This was an error and the correct VAAR clause applicable to the solicitation is VAAR 852.219 75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction.
Please confirm whether Service Contract Labor Standards Wage Determination No. 2015-6115 is the only wage determination applicable to this requirement or whether a Construction Wage Rate Requirements determination also applies.
SCLS WD 2015 6115 Revision 5 is the confirmed applicable wage determination for this solicitation as issued. Construction Wage Rate Requirements do not apply as the solicitation is for commercial services.
Please confirm when the 90-calendar-day period begins and whether that period includes product-submittal review, fabrication, procurement lead time, installation, testing, and closeout.
90-days is intended to cover award to installation and closeout. VA review occurs within 7 calendar days for commercial service.
Please identify the minimum required warranty periods for doors, frames, glass, operators, hardware, electrical work, Physical Access Control System integration, and installation labor.
Typical warranty expectation is 1-year, other clauses like latent defect and negligence notwithstanding.
Can the VA please lay out, in a one-line diagram for each door, the access control & door operator components, both new and existing that are to re-purposed, with preferred locations that are to be installed.
Not for these areas but a typical 1 line with operator and access control is now attached. (Please see the attachment labeled AccessControlStandardDetail).
Please confirm that there are no hazardous materials present.
All current testing and knowledge to date does not indicate any abatement required of ACM or lead. Should indications arise the contract scope for that area will be terminated and the VA shall address. Abatement is not permitted under commercial service.
Please confirm if the supervisor can act as SSHO and CQC as well.
Commercial services solicitations use performance based requirements and rely on general safety and QA clauses (e.g., FAR 52.212 4), not construction specific safety & quality control frameworks.
Can the Government formally confirm that this Building 5 doorway is being permanently and officially decommissioned as a designated emergency exit? Specifically, we want to verify that once the signage is replaced and the door is converted to a commercial roll-up cart entrance, this doorway will be classified as a non-exit utility opening, thereby ensuring full code compliance and relieving the contractor of any life-safety liability for the roll-up door installation.
(Context: Section 1.2.3.b of the Revised PWS instructs the contractor to "Replace of signage designating the new rollup as an exit. Occupants to be directed to an alternative by replacement signage." Furthermore, Section 1.2.1.6 requires an Interim Life Safety Measure (ILSM) assessment for the "closure of any egress." Under NFPA 101, installing an overhead commercial roll-up door is strictly prohibited along active emergency egress routes.)
Confirmed. Not an emergency exit.
Amendment 1 states that the revised PWS replaces the previous PWS in its entirety and that all other solicitation terms and conditions remain unchanged. Can the Government please confirm that the Technical Proposal submission requirements identified in the original solicitation under Instructions to Offerors remain applicable, in addition to the Bidding Requirements identified in Section 4 of the revised PWS?
Yes, see question 2. Amendment 1 explicitly states that the Revised PWS replaces only the prior PWS, and that all other terms and conditions of the solicitation remain unchanged.
The revised PWS identifies Wel-Design Alarm Systems as the only approved contractor with logical access for PACS integration and testing. Can the Government please confirm whether the prime contractor is responsible for subcontracting directly with Wel-Design Alarm Systems for all required PACS integration and testing, or whether the VA will coordinate/provide Wel-Design s services, with the prime contractor responsible for coordination and physical interface with the existing PACS hardware.
There is existing low voltage hardware that is currently functioning, but the PWS will replace attached hardware with a selection made by the prime contractor. Sole source is not specified because the prime contractor could assume the risk and speculate their chosen hardware solution is plug- and play and not require Wel-design services. We would deem this a high-risk choice but is the bidders discretion on firm fixed price risk vs reward decision making. Contact - Robert Wood
The POC stated they want butt hinges on all the storefront door assemblies. Please confirm.
Note any and all statements made during market research or site visits are not applicable to the solicitation. HOWEVER, butt hinges would be the preferred solution. The existing hardware failure issue is due to the current bottom pivots.
POC stated that they want to replace the Bldg. 60 North storefront double doors with a single door leaf and a single side light panel on the left side of the assembly. Please confirm.
The VA believes a single door at 48 inches wide with left mounted side light panel would be a cost effective and preferred solution, but the PWS leaves flexibility to allow double doors which maintain the opening size and meet all other egress requirements.
Existing glazing in the Bldg. 60 currently has window film covering, do they want window film on the new glazing assemblies?
No
Is the existing door frame in Bldg. 5 intended to remain in place or be removed?
Means and methods left to the prime contractor. We would expect most bidders to select new as low risk to install and integration but shall not direct the solution.
Please provide us with roll up door details and make and model.
There are no selected models or brands to allow flexibility and competition however if a basis of design would be helpful Heavy duty roll up door for commercial duty such as Lux Model HD5000I, Cornell Extreme 300. Preferred features: Insulated, commercial grade (min 22GA), low maintenance, and high cycle life.
Please note that there may not be enough headroom at building 5 door masonry opening to support a roll up door assembly between the top of the masonry opening lintel and the exterior wall side of the Cathedral ceiling.
Noted see low profile question.
Please clarify what sensor types and automatic door openers are to be provided by the contractor.
No automatic sensors for opening button activated. Motion sensors inside are generally used to enable buttons to work while PIV card readers on the exterior enable the ADA push button.
Is a bid bond required with this project? Are P&P bonds required with this project?
This is a FAR Part 12 commercial services acquisition for door replacement, and bonding is not part of the terms and conditions.
Due to the
Update #3 ·
AMENDMENT NO. 2
SOLICITATION NO. 36C24126Q0652
DATE: 8/14/2026
1. THE SOLICITATION IS HEREBY AMENDED AS FOLLOWS:
a. Extension of Responses Due Date:
The due date for the submission of quotes has been extended.
New Due Date: August 31, 2026
Time: 4:00 PM EST
b. All other terms and conditions of the solicitation remain unchanged. Vendors are reminded to review all other aspects of the solicitation and consider this amendment when preparing their responses.
Update #2 ·
AMENDMENT NO. 1
SOLICITATION NO. 36C24126Q0601
DATE: 7/27/2026
1. Revised Performance Work Statement (PWS)
The attached revised PWS, titled "RevisedBldg5and60DoorsPWS", replaces the previous version in its entirety. This document details updated requirements for the replacement of exterior doors at Edward P. Boland VAMC, including scope, performance constraints, and site access requirements. Please review the revised PWS for updated specifications and compliance standards.
2. Revised Line-Item Template
The line-item template has been updated to include revised descriptions, quantities, contract periods, and pricing for each door replacement (Building 5, Building 60 East, North, and West) . Please use the attached line-item template when preparing your quote.
3. Site Visit
A site visit is scheduled for August 11, 2026, at 10:00 AM at Edward P. Boland VAMC, 421 N Main Street, Leeds, MA 01053. Attendance is strongly encouraged. Please meet outside of Building 60 (Chapel) and contact Daniel.Defosse@va.gov for question regarding campus access.
4. Photos of Exterior Doors
Photos of the exterior doors to be replaced are included in the revised PWS (Appendix A, pages 6 9). These images provide visual reference for Building 5 and Building 60 (East, North, and West entrances).
5. Extension of Due Dates
RFIs: The due date for submission of Requests for Information (RFIs) is extended to August 12, 2026, at 4:00 PM EST.
Quotes: The due date for submission of quotes is extended to August 18, 2026, at 4:00 PM EST.
6. All Other Terms and Conditions
All other terms and conditions of the solicitation remain unchanged. Vendors are reminded to review all aspects of the solicitation and consider this amendment when preparing their responses.
Update #1 ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR 12.603, as supplemented by the current Federal Acquisition Circular (FAC 2026 01) and the Department of Veterans Affairs Acquisition Regulation (VAAR). This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.
This acquisition is 100% set aside for verified SDVOSBs in accordance with VAAR 852.219 73. Offerors must be listed as Verified in the SBA Veteran Small Business Certification (VetCert) database both at the time of quote submission and at the time of award. The associated North American Industrial Classification System (NAICS) code for this procurement is 238290, with a small business size standard of $22.0 million.
The PSC is Z1DZ.
The Department of Veteran Affairs (VA) Central Western Massachusetts Medical Center located at 421 North Main St. in Leeds, MA 01053 is seeking to purchase services for the replacement of Building 5 Automatic Doors and Building 60 Entry Doors as outlined in the Performance Work Statement:
Performance Work Statement
1 Overview
General
The Contractor provide professional services to include all labor, transportation, materials, apparatus, tools, equipment and permits necessary to in accordance with this design scope of work.
All work must meet VHA, OSHA, EPA, and Mass DEP standards.
Project Specific Scope of Work - Building 5 Automatic Doors and Building 60 Entry Doors
Work consists of procuring and replacing all components, Doors, lockset, door closers, door sensors, etc. (6) doors , (5) Door Closers (2) Door Sensors for entry.
The Period of Performance for this project is 90 calendar days.
General Scope Items
The following is a list of general scope considerations:
Meet with VA Facilities staff, review existing drawings and estimates, and perform fieldwork necessary to determine required materials and equipment.
All field work shall be scheduled at least 72 hours in advance with VA Facilities Management.
The site shall be left clean of all construction debris and hazardous materials.
Coordinate with VA CWM HCS GEMS coordinator Rob Michalik at 413-584-4040 22330
Design and installation to meet the most stringent of latest edition of the NEC and NFPA.
Submit product data and shop drawings for all materials prior to installation. Submittals and shop drawings shall be approved by COR.
Contractors shall supply all tools, parts, labor, travel and equipment to perform the removal, disposal of all old equipment and installation of all the new equipment.Â
All proper LOTO devices and procedures are to be implemented.Â
Contractors will keep and maintain a clean and neat work area.
Any damage to ceiling tiles, walls or flooring will be fixed by the contractor.Â
All work shall be performed in accordance with Massachusetts DEP and DLS regulations and OSHA codes.
Specific Scope Items: Building 5. 1-8; Building 60. 9-19
Disconnect Power to Door Closers and Door Sensors and LOTO
Remove Door Closers and Dispose of Correctly
Remove Door Sensors and Dispose of Correctly
Remove Existing Lock Sets and turn into the COR
Remove and Dispose Door Hinges and Double Doors
Install New Roll Up Door to fit within space
Install New (2) Buttons Open/Close and connected to door to ensure when activated doors will open and close. To be installed on the Interior/Exterior of where door is located.
Install Key Switch to the interior button to turn the system on and off. Key Switch Must be IC Core capability
Remove 4 Doors and Dispose of correctly
Remove Door Closers and Return to COR
Remove Frame and Arch of Existing Front Door
Install New Arch with Glass and New Frame
Install New Front Door (Aluminum Frame and Glass) With a fixed sidelight
Install Door Closers for Front Door
Install Handicap Button for Front door
Install New Glass Panel Door on West Side
Install New Door Closer on West Side and a New handicap button
Install New Glass Panel Door on East Side
Install New Door Closer on East side and a new handicap Button .
Test and Provide Report of Proper Functionality to COR. Test should be coordinated a minimum of 72 hours in advance with COR so that person can be present along with any other necessary VA Stakeholders
Site Access and Management Requirements
The contractor shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of the project.
The contractor must have the following additional requirements before working on site:
Contractor badge must be obtained and visibly worn by contractor or representative at all times while on campus
Parking is restricted to the lower lots (N and P). One vehicle will be allowed to park behind Building 12 L lot in an employee authorized spot.
These requirements are applicable to all contractor employees and subcontractors working in and around campus building unless stated otherwise by COR. The contractor is ultimately responsible for the behavior of employees and subcontractors.
Questions or concerns may be addressed by the COR.
List of Documents
The following list of documents can be provided for Contractor use and incorporation into the project documents:
Sample Forms
Material Submittal Form
RFI Form
Infection Control Risk Assessment (ICRA) and Permit
VA CWM Utility Shutdown Form
Construction Safety Guidebook | Healthcare Environment and Facilities Programs (va.gov)
All on-site work (including cleanup) shall take place during the following times, unless otherwise approved by the COR:
07:30-15:15h Monday through Friday Except the following:
Noisy work 70Db and above inside the building Off Hours M-F 1700-0600 or Weekends.
Excessively Noisy exterior work Off Hours M-F 1700-0600 or Weekends.
Work on Federal Holidays requires permission from the COR except Memorial Day and Veterans Day.
Work Location and Restrictions
The work site location is at the Edward P. Boland Campus- VA Central Western Massachusetts Healthcare System. The contract work is intended to be limited to Building 5 Pine Building and Building 60 Chapel.
When the contractor s work interferes with hospital functions, such as when work produces excessive noise, odors, dust, utility service interruptions, or other interferences with normal hospital operations that cannot be contained within the area of work, the contractor shall schedule said work at other than normal hours and as directed by the COR.
Project Safety
Contractor shall comply with the VA Construction Safety Guidebook as well as all OSHA requirements.
Exterior work areas shall be fenced with temporary fence.
Interior work areas must maintain ICRA barriers which shall not impede patient through traffic.
Priority Door Replacement for Building 60 is as follows ; 1.) East Door , 2.)West Door, 3.) Front Door so there is safe egress for patients Entering and Exiting the building.
FAR Clause 52.236-13 subparagraph (f) is invoked:
(f) Before Commencing the work, the Contractor shall-
(1) Submit a proposed written plan for implementing this clause. The plan shall include an analysis of the significant hazards to life, limb, and property inherent in contract work performance and a plan for controlling these hazards: and
(2) Meet with representatives of the Contracting Officer to discuss and develop a mutual understanding relative to administration of the overall safety program.
[56 FR 55376, Oct. 25, 1991]
Penetrations of Fire and Smoke Barriers
Prior to any installation of equipment, cables, power connections, conduit, piping or other work that penetrates a smoke or fire barrier, all such work must be approved by the site-specific Facilities Management Service (FMS) via the COR. An above ceiling/penetration permit must be secured from FMS prior to disturbing the integrity of the barrier. The permit must be available for inspection at the project location. After the work is completed, the penetration must be repaired (sealed) according to accepted practice and utilizing materials (including UL/FM-listed through penetration fire stopping materials) that meet the original barrier construction requirements in order to restore the designed specifications for smoke and fire compartmentalization. Upon completion of any penetration repair, a visual inspection for approval must be requested from, and completed by FMS.
Interim Life Safety Protection Measures
Contractors shall participate with the VA in the preparation of an interim life safety measures and fire protection Plan that will be implemented during construction of this project. At a minimum, contractor shall comply with the following requirements of an interim life safety measures and fire protection plan:
Ensure exits provide free and unobstructed egress for all building occupants. If required by contractor s operations, establish and mark alternate means of egress for all building occupants.
Contractors shall always maintain escape facilities from the work area for construction workers. Means of egress in construction areas will be inspected daily.
Ensure free and unobstructed access to all areas of the project site for emergency services and for emergency forces.
Do not impair means of egress, automatic sprinklers, smoke and heat detection, and fire alarm systems, except for portions immediately under construction, and temporarily for connections. Provide fire watch in accordance with NFPA standards for impairment. Request approval of impairments from the COR in writing a minimum of 72 hours in advance.
When required, a fire watch shall be provided by a qualified person by the contractor who shall maintain constant observation of the affected area and have no other duties. The person providing the fire watch shall be trained in fire prevention and in the use of fire extinguishers, occupant hose lines, occupant fire protection system, in sounding the building fire alarm and in notifying the local fire department, and in understanding the particular fire safety situation for the project.
Provide written procedures and guidelines for construction personnel and post in the immediate areas of construction detailing what to do and who to call in the event of fire or emergency.
Maintain the construction area to minimize the potential for fire or safety hazards resulting from storage of construction material, construction waste and debris during construction operations.
All temporary construction shall be built of noncombustible/fire retardant materials and shall be smoke tight.
Contractors shall comply with the requirements and ensure efforts to prevent false fire alarms.
Parking
Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in designated areas (subject to change). Parking in designated patient parking areas is strictly prohibited. Parking on grass is also prohibited. Parking for equipment necessary to perform the work will be authorized in advance of starting the project.
Parking is restricted to the lower lots (N and P). One vehicle will be allowed to park behind Building 12 L Lot in an employee authorized spot.
Storage of Equipment and Materials
The contractor shall arrange with the COR for allocation of required workspace and for the storage of equipment and material to be used for this project. Storage space is very limited. There are no exclusive areas within the campus that can be given to the contractor for their storage needs. Additionally, a contractor trailer is NOT permitted for this project.  The Contractor should schedule delivery of materials to limit the amount of storage space and time. The warehouse CANNOT accept/store deliveries.
Debris Removal
The Contractor/Installer shall be required to remove waste materials and debris daily (unless otherwise authorized by COR) from the campus. All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable State and Federal regulations.
Site Utilities
The Contractor/Installer should note this scope of work does not detail all existing structures, utilities, or components that may potentially interfere with the contract work required. The contractor shall note any obstruction, utility, or condition that may hinder or interfere with the execution of this contract, and the contractor shall make provisions in their contract price to resolve such interferences and other conditions that may hinder the proper completion of the work. All proposed utility relocations, reallocations, and shutdowns shall be approved by the COR prior to commencing such work. The contractor shall verify all existing utility installations and take appropriate action prior to working around any potential utility installation.
In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least 14 calendar days in advance) and approved by the VA COR. All utility shutdowns must be reviewed and approved by the VA.
Infection Control
All work shall be performed in accordance with the Construction Specifications for Infection Control of the Edward P Boland VA Medical Center. For purposes of this project, the work shall be accomplished using the controls indicated in the specifications and on the Infection Control Construction Permit attached. No work will be allowed to proceed until an Infection Control Construction Permit has been completed and signed and all protective measures required by the permit are in place.
Material and Workmanship Quality
All materials and workmanship shall comply with all codes, standards, and requirements of all Authorities Having Jurisdiction (AHJ). All work shall be done in accordance with contract terms and conditions and in a professional manner according to the best trade practices and to the satisfaction of the COR. This includes work performed by subcontractors.
**************** End PWS ****************
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (DEVIATION AUG 2025)
FAR 52.212-2 Evaluation-Commercial Products and Commercial Services [In accordance with FAR 12.301(c) when the use of evaluation factors is appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services (see 12.602); or (2) Include a similar provision containing all evaluation factors required by 13.106, subpart 14.2 or subpart 15.3, as an addendum (see 12.302(d)).]
FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.
As prescribed in 852.102(a), insert the following provision:
Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)
The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the Web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.
[Contracting officer shall list all FAR and 48 CFR Chapter 8 (VAAR) provisions and clauses incorporated by reference that must be completed by the offeror or prospective contractor and submitted with the quotation or offer.]
(End of provision)
852.219-76 VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products (JAN 2023) (DEVIATION)
As prescribed in 819.7011(c), insert the following clause. The contracting officer shall tailor the clause in paragraph (a)(2)(iii) as appropriate:
(iii) The offeror certifies that it will supply the end item of a small business manufacturer, processor, or producer made in the United States, unless a waiver as provided in 13 CFR 121.406(b)(5) has been issued by SBA.
Certification
I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].
Printed Name of Signee:
Printed Title of Signee:
Signature:
Date:
Company Name and Address:
(End of clause)
Parent topic:Â Subpart 852.2 - Text of Provisions and Clauses
6. FAR 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (APR 2026)
(a) Definitions. As used in this clause
Program participation means membership or participation in, or access or admission to training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.
Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.
(b) In connection with the performance of work under this contract, the Contractor agrees as follows:
(1) The Contractor will not engage in any racially discriminatory DEI activities;
(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;
(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;
(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and
(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.
(6) The Contractor recognizes that compliance with the requirements
of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).
(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.
(End of clause)
52.252-2 Clauses Incorporated by Reference (FEB 1998).
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
https://www.acquisition.gov/browse/index/far.
The following contract clauses apply to this acquisition:
52.203-11 C and D Regarding Payments to Influence Certain Federal Transactions. (SEP 2024)
52.203-18 Prohibition on Contracting with Entities (JAN 2018)
52.204-7 System for Award Management Registration (DEVIATION NOV 2025).
852.203 70 Commercial Advertising (MAY 2018)
52.209-10 Prohibition on Contracting with Inverted Domestic Corporations. (DEVIATION NOV 2025).
52.219-14 Limitations on Subcontracting (OCT 2022).
52.233-3 Protest after Award (DEVIATION NOV 2025).
52.233-4 Applicable Law for Breach of Contract Claim (DEVIATION NOV 2025).
52.244-6 Subcontracts for Commercial Products and Commercial Services. (DEVIATION NOV 2025).
852.219-73 VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION)
852.232-72 Electronic Submission of Payment Requests (NOV 2018)
852.246-71 Rejected Goods (OCT 2018)
52.212-4 Contract Terms and Conditions Commercial Products and Commercial Services (DEVIATION AUG 2025).
52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (OCT 2025).
The following subparagraphs of FAR 52.212-5 are applicable:
52.203-17 Contractor Employee Whistleblower Rights.(NOV 2023)
52.204-13 System for Award Management-Maintenance (DEVIATION NOV 2025)
52.204-14 Service Contract Reporting Requirements (Oct 2016).
52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024).
52.222-3 Convict Labor (JUNE 2003).
52.222-21 Prohibition of Segregated Facilities (APR 2015).
52.222-26 Equal Opportunity (SEPT 2016).
52.222-35 Equal Opportunity for Veterans (JUN 2020).
52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020).
52.222-37 Employment Reports on Veterans (JUN 2020).
52.222-50 Combating Trafficking in Persons (OCT 2025).
52.222-54 Employment Eligibility Verification (JAN 2025).
52.225-1 Buy American-Supplies (OCT 2022).
52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021).
52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024).
52.232-33 Payment by Electronic Funds Transfer-System for Award Management (OCT 2018).
52.242-5 Payments to Small Business Subcontractors (JAN 2017).
52.222-41 Service Contract Labor Standards (AUG 2018).
52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014).
52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (MAY 2014).
52.222-50 Combating Trafficking in Persons.(DEVIATION OCT 2025)
52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022).
52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022).
52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.(MAY 2024)
52.233-3 Protest after Award.(DEVIATION NOV 2025)
52.233-4 Applicable Law for Breach of Contract Claim.(DEVIATION NOV 2025)
52.203-13 Contractor Code of Business Ethics and Conduct (NOV 2021).
52.203-17 Contractor Employee Whistleblower Rights (NOV 2023).
52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017).
52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021).
52.219-8 Utilization of Small Business Concerns (JAN 2025).
52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)
52.212-2 Evaluation-Commercial Prods and Commercial Svcs (DEVIATION AUG 2025)
SAM: Interested parties shall be registered in System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220. Interested parties not registered in SAM in sufficient time to meet the VA s requirement will be ineligible to receive a government contract. This determination will be at the discretion of the Contracting Officer.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services.
The VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract. This determination will be at the discretion of the Contracting Officer. Interested parties with no prior VA contracts can apply here: https://www.cep.fsc.va.gov/
Instructions to Offerors:
All quoters shall submit the following:
1. Technical Proposal
Evidence of OEM training/certifications
Detailed Technical Approach & PWS Compliance
Safety/LOTO/PPE/infection control plans
Parts sourcing plan
2. Past Performance
At least three recent/relevant contracts of similar scope
3. Price Proposal
Completed pricing for all base and option CLINs
Confirmation of SDVOSB status via VetCert
4. SAM Registration & Reps/Certs
Active SAM registration required
Complete 52.212 3 or confirm online SAM status
The following are the decision factors:
Evaluation will be conducted under FAR 12.602:
Technical (most important)
Past Performance
Price
Technical and past performance, combined, are more important than price. Award may be made without discussions.
The award will be made to the response most advantageous to the Government.
Responses should contain your best terms and conditions.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Questions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is 27-JUL-2026 by 4pm EST. Questions received after this date and time may not be answered. Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers.
Submission of your response shall be received not later than 10-AUG-2026 by 4pm EST. RFQ responses must be submitted via email to: juliette.buchanan@va.gov. Hand deliveries shall not be accepted.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Point of Contact
Juliette Buchanan
Juliette.Buchanan@va.gov
ATTACHMENT 1
PRICE SCHEDULE
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
Parts
Provides all materials, components, doors, frames, sensors, hardware, electrical accessories, and installation related supplies required to complete the Building 5 and Building 60 door replacement project in accordance with the PWS.
1
EA
$___________
$____________
0002
Labor
Covers all labor required for removal, disposal, installation, testing, coordination, field work, compliance with safety and infection control measures, and documentation as detailed in the PWS.
1
JB
$___________
$____________
GRAND TOTAL
$_________________
ATTACHMENT 2
PAST PERFORMANCE WORKSHEET
1. Name of Contracting Activity, Government Agency, Commercial Firm or other Organization:
2. Contracting Activity Address:
3. Contract Number:
4. Date of Contract Award:
5. Beginning Date of Contract:
6. Completion Date of Contract:
7. Contract Value:
8. Type of Contract:
9a. Technical Point of Contact:
9b. Contracting Point of Contact:
Name:
Name:
Title:
Title:
Address:
Address:
Telephone:
Telephone:
Email:
Email:
10. Place of Performance:
11. Description of Work (Use a continuation sheet if necessary):
12. List any commendations or awards received:
13. List of Major Subcontractors:
PAST PERFORMANCE WORKSHEET
1. Name of Contracting Activity, Government Agency, Commercial Firm or other Organization:
2. Contracting Activity Address:
3. Contract Number:
4. Date of Contract Award:
5. Beginning Date of Contract:
6. Completion Date of Contract:
7. Contract Value:
8. Type of Contract:
9a. Technical Point of Contact:
9b. Contracting Point of Contact:
Name:
Name:
Title:
Title:
Address:
Address:
Telephone:
Telephone:
Email:
Email:
10. Place of Performance:
11. Description of Work (Use a continuation sheet if necessary):
12. List any commendations or awards received:
13. List of Major Subcontractors:
PAST PERFORMANCE WORKSHEET
1. Name of Contracting Activity, Government Agency, Commercial Firm or other Organization:
2. Contracting Activity Address:
3. Contract Number:
4. Date of Contract Award:
5. Beginning Date of Contract:
6. Completion Date of Contract:
7. Contract Value:
8. Type of Contract:
9a. Technical Point of Contact:
9b. Contracting Point of Contact:
Name:
Name:
Title:
Title:
Address:
Address:
Telephone:
Telephone:
Email:
Email:
10. Place of Performance:
11. Description of Work (Use a continuation sheet if necessary):
12. List any commendations or awards received:
13. List of Major Subcontractors:
Files
| File | Type | Posted |
|---|---|---|
| 36C24126Q0652_3.docx | DOCX document | |
| AccessControlStandardDetail.pdf | ||
| 36C24126Q0652_2.docx | DOCX document | |
| RevisedBldg5and60DoorsPWS.pdf | ||
| Revised Line Item Template.docx | DOCX document | |
| Building 5 and 60 Exterior Door Photos.docx | DOCX document | |
| 36C24126Q0652_1.docx | DOCX document | |
| 36C24126Q0652.docx | DOCX document |
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