Z1DA--MILLING AND PATCHING ROADWAYS- BATH, NY AND CANANDAIGUA, NY VA Medical Center Campuses

AGENDA FOR SITE VISIT/PRE-BID CONFERENCE

July 9, 2024

1.) MILLING AND PATCHING ROADWAYS Bath AND Canandaigua, NY VAMCs Solicitation: 36C24224R0066

2.) STATION WIDE REPAVING, Bath NY VAMC Project 528A6-24-609 /Solicitation: 36C24224B0034

Introduction:

Names of Key Individuals for this Acquisition:

Contracting Officer: Devan Bertch: Devan.Bertch@va.gov - (716)-698-6459

COR - 36C24224R0066 - Milling Patching Roadways Bath and CN: Bishop Fargo: Bishop.Fargo@va.gov

COR - 36C24224B0034- STATION WIDE REPAVING: Paul Congdon: Paul.Congdon@va.gov

General Comments/Instructions to Offeror: (2 separate projects will be shown today and have separate bid dates)

STATION WIDE REPAVING, Bath NY VAMC Project 528A6-24-609 /Solicitation: 36C24224B0034

The Invitation for Bid (IFB) package consists of:

Description of Work, Specifications, and Drawings, LOS certification

Instructions to Offerors

Solicitation Provisions and Contract Clauses

Certifications/Representations

When submitting the proposal:

Offeror must complete and submit one (1) set of the SF1442 at time of Bid submission.

Offeror shall submit a Bid Bond along with the bid.

Offeror shall submit EMR (Experience Modification Rate) rating with bid.

Offeror must be registered in: www.beta.sam.gov; Certifications/ Representations must be completed.

SDVOSB/VOSB offerors must be verified in www.vetbiz.gov at time of offer and award.

Offerors must be registered as a small business under the applicable NAICS code noted in the solicitation.

Offerors should have an account in Dun & Bradstreet and ensure that the account is up to date. Government may request additional financial information.

Virtual bid opening is scheduled for 1:00 PM 07/26/2024.

CALL: + 1 347-566-4838 and enter conference ID: 382 129 131#

Bids are due @12:30 PM on 07/26/2024

Cutoff date for RFI s is 07/12/2024 at 4:00 PM.

MILLING AND PATCHING ROADWAYS Bath AND Canandaigua, NY VAMCs Solicitation: 36C24224R0066

The Request for Proposal (RFP) package consists of:

Description of Work, Appendix A Bath and Cn, LOS certification

Instructions to Offerors RFIs go to Devan.Bertch@va.gov and pay special attention to Basis of Award section

Solicitation Provisions and Contract Clauses

Certifications/Representations

When submitting the proposal:

Offeror must complete and submit one (1) set of the SF1442 at time of Bid submission.

Section 1-2 pdfs as described under Basis of Award in Instructions to Offerors

Offeror shall submit a Bid Bond along with the bid.

Offeror shall submit EMR (Experience Modification Rate) rating with bid.

Offeror must be registered in: www.beta.sam.gov; Certifications/ Representations must be completed.

SDVOSB/VOSB offerors must be verified in www.vetbiz.gov at time of offer and award.

Offerors must be registered as a small business under the applicable NAICS code noted in the solicitation.

Offerors should have an account in Dun & Bradstreet and ensure that the account is up to date. Government may request additional financial information.

Proposals are due 3:00 PM 07/19/2024.

Cutoff date for RFI s is 07/12/2024 at 4:00 PM.

The Government intends to use the Lowest price technically acceptable source selection process in accordance with FAR 15.101-2. BE SURE TO SUBMIT DOCUMENTATION TO SATISFY SECTIONS 1-3 DESCRIBED UNDER BASIS OF AWARD.

Prior Experience (road construction) with a reference name/number, email from reference, OR CPARS

Schedule fair amount of detail with a start date in August and Completion date in October or sooner

Price Lowest price of those firms deemed technically acceptable

Procedure for requesting information/clarifications:

Offeror is responsible for bringing any blatant ambiguities in the documents to the Contracting Officers attention. All questions must be in writing and emailed/sent to the Contract Specialist Devan.bertch@va.gov

All technical questions will be answered by the Contracting Officer, in writing, via amendment to the solicitation. Amendments will be posted at: beta.SAM.gov

An amendment may also be used to communicate other information (i.e., updated wage decisions, revised clauses, extended bid closing date, etc.).

Offeror must acknowledge receipt of all amendments issued. Offeror and Offeror s subcontractors are not permitted to contact Engineering Service for information regarding this project. To do so will be to your detriment as any answers you receive will not be applicable in a dispute with the Contracting Officer.

Additional Site Visits/Questions:

This is the only scheduled site visit. No further site visits will be conducted.

I have been notified that another COs name appears on the Milling and Patching Solicitation. This is a typo and all correspondence should go to Devan.Bertch@va.gov

Be sure to include the Limitations on subcontracting form with each offer.

There will be another site visit for Milling and Patching in Canandaigua at 1:30pm today (7/9/2024)

MILLING AND PATCHING ROADWAYS-BATH AND CANANDAIGUA

PROJECT WORK SCOPE DESCRIPTION

Existing Conditions:

The Canandaigua Veterans Affairs Medical Center (VAMC) is located at 400 Fort Hill Avenue, Canandaigua NY 14424, and the Bath Veterans Affairs Medical Center (VAMC) is located at 76 Veterans Avenue, Bath, NY 14810. Both campuses have a series of asphalt roads, parking areas and pedestrian paths that are in various conditions and require repair.

Scope of Work:

Contractor is to provide pavement maintenance services as follows:

Mill existing asphalt surface to a depth of 2 inches. Material generated by milling activities to be turned over to the VA at a location directed by the Contract Officers Representative (COR).

Placement of 2 of 12.5 F3 Top Course Asphalt with series 80 compaction.

Locations (to be confirmed with COR prior to starting work):

Canandaigua Station:

238 x 31 (7,380SF) at the rear entrance

360 x 24 (13,500SF) on the loop road near Building 4

71 x 9 (639 SF) patch on loop road near Building 37

15 x 12 (91 SF) radius on lot 7 exit

Bath Station:

70 x4 (280SF) at the entrance apron to Parking Lot 4.

265 X 9 (2,235SF) pedestrian path by tennis courts.

Building 92 rear access drive (5,250SF) and parking area (7,000SF).

10 x 55 (550SF) patch near Building 16

60 x 22 (1,320SF) patch in lot 12 near Building 14

Specifications: Methods and materials for placement of the asphalt shall comply with specifications contained in Appendix A (BATH AND CANANDAIGUA- PM PROJECT).

General Requirements:

The contractor shall review the contract documents for conflicts. Where conflicts exist work shall not proceed until the COR has been notified and has given direction.

Where incidental work is required to accomplish work shown on the drawings, this work is shall be included as part of the base bid.

Prior to work commencing in an area, the contractor shall notify the COR of his intention to work in the area and shall schedule a walkthrough with the COR to determine existing conditions.

After the work, the existing work areas shall be returned to their original state before final approval shall be given. After the completion of construction, the contractor shall completely clean all surfaces of construction debris.

The contractor shall receive all deliveries of materials, equipment, tools, or other goods off station, and bring them to the job site. The Canandaigua VAMC and Bath VAMC shall not accept deliveries for project purposes.

The contractor shall not proceed with any on-site work without approval to proceed from the Contract Officer (CO) and COR. Not less than 14 calendar days shall be planned for COR review of each submittal. Re-submittals shall be provided as required by the COR, and shall be treated as a new, separate submittal.

Any non-lead time materials will only be paid for when installed.

Any items identified as punch list items will be fixed prior to project closeout.

Special care will be taken to secure tools and construction equipment during construction as this facility has patients in it.

Work cleanliness must be adhered to throughout the project.

Sounds and vibrations must be kept to a minimum to avoid patient disruption. The COR reserves the right to stop work if sound and vibrations are impacting patient living or employees.

Off tour work may be required to minimize impact to Veterans and employees.

The contractor shall warranty all work including for 1 year from the date of acceptance. Warranty shall include any labor or parts necessary to ensure complete functionality of the new area.

Submittals:

Submittals are not required for this project. Materials are to be consistent with the information listed on the submitted quote forms.

Project Duration:

The total project duration for this project is not to exceed 60 days. This includes all processes starting with contract award and ending with final punch list completion.

Security:

The C&A requirements do not apply, and that a Security Accreditation Package is not required. However, vendor must check in with COR upon arrival at Canandaigua and Bath VAMC s at the start of each workday before work commences.