Z1DA--Condenser Coil Replacement - Total Small Business Set-Aside 666

Combined Synopsis/Solicitation

for

Condenser Coil Replacement

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

Solicitation number 36C25925Q0118 is issued as a request for quote (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-07.

This acquisition is set-aside for 100% Total Small Business (TSB). The North American Industry Classification System (NAICS) code is 238220 Plumbing, Heating, and Air Conditioning Contractors with a small business size of $19 Million. The PSC is Z1DA Maintenance of Hospitals and Infirmaries.

Department of Veterans Affairs, Network Contracting Office (NCO) 19 located at 6162 S. Willow Drive, Suite 300, Greenwood Village, Colorado 80111, in support of Sheridan Veterans Affairs Medical Center (VAMC) located at 1898 Fort Road, Sheridan WY 82801. They are seeking to procure services in accordance with the SOW and Line Items. The Contractor shall price for all travel expenses.

In addition to following Offer Submittal Instructions below, all interested Small Businesses shall provide quotations for the following services:

Item No.

Part Number / Description

Unit

Qty

Price

Extended Price

0001

Coils

02-01-2025 to 01-31-2026

EA

2

0002

R410A 75 lbs (3-25 lb containers)

02-01-2025 to 01-31-2026

EA

1

0003

Travel

02-01-2025 to 01-31-2026

EA

1

0004

Lodging and Per Diem

02-01-2025 to 01-31-2026

EA

1

0005

Shipping

02-01-2025 to 01-31-2026

EA

1

TOTAL

Place of performance is for this project is listed in section Place of performance in the SOW. Period of performance has a one-year base period of 02-01-2025 to 01-31-2026. The Period of Performance is one year only; there are no option periods.

The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

OFFER SUBMITTAL INSTRUCTIONS:

Offeror shall submit offers by Due Date/Time specified in section XV. Late quotes will not be considered.

Offeror shall acknowledge all amendment acknowledgements as part of their quote.

Offeror shall submit the completed Price Schedule Table from section VI.

Technical Capability Documents.

The quote shall include three (3) relevant past performances evaluations with a rating of Satisfactory or higher along with their quote.

Offers received that do not comply with the terms and conditions of the solicitation and/or have missing documentation may be considered non-compliant and eliminated from evaluation.

(End of Provision)

The provision at 52.212-2 Evaluation Commercial Items applies to this acquisition.

Addendum to 52.212-2 EVALUATION SIMPLIFIED ACQUISITION PROCEDURES

(a) Basis of Award: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will evaluate offers based on price and other non-priced factors. Evaluation of quotes will be conducted utilizing Simplified Acquisition Procedures in accordance with FAR 13.106-2(b)(3), Evaluation of Quotations or Offers, using comparative evaluation. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most beneficial to the Government. The Government reserves the right to consider a quotation other than the lowest price. Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides a benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each offer must meet the requirements of the solicitation to be considered for evaluation.

Please read each section below carefully for the submittals and information required as part of the evaluation. Offers missing the requested information below, as well as the items listed in the Addendum to FAR 52.212-1, Instructions to Offerors, shall be considered non-compliant and your quote may be removed from the evaluation process.

Technical Capability - Technical Capability Offerors shall submit documentation illustrating a clear description of the management methodology that will be used for executing the effort described in the SOW. This description shall include a description of applicable licenses and certifications for the effort described in the SOW.

In addition, the description will also detail the following: staffing approach, background investigation considerations, meeting deliverable deadlines, identifying, and managing risks, identification of all planned facilities to be used in support of the effort, and details of how the proposed effort will be assigned within the corporate entity and among any proposed subcontractors. There is an eight (8) page limit, any pages after page 8 will not be evaluated.

Price - The Government will evaluate the price schedule submitted by each offeror. Price schedule is pricing per description for line item per option period.

Past Performance - The quote shall include 3 relevant past performance evaluations with a rating of Satisfactory or higher, along with their quote. The Government reserves the right to obtain past performance information from any available source and may contact customers other than those identified by the Offeror when evaluating past performance. If an offeror has no record of relevant past performance record or if information is not available, they will not be rated favorably or unfavorably.

(c) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). For the purposes of the award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

(d) Acceptance of Offer: A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

FAR 52.212-3 OFFERORS REPRESENTATION AND CERTIFICATIONS COMMERCIAL ITEMS (May 2024)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERIAL ITEMS (Nov 2023) applies to this requirement.

Addendum to XI. FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERIAL ITEMS (Nov 2023)

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

52.252-2 Clauses Incorporated by Reference (FEB 1998)

http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

52.203-16 Preventing Personal Conflicts of Interest (JUN 2020)

52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Nov 2023)

52.204-7 System for Award Management (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

52.204-21 Basic Safeguarding of Covered Contractor Information Systems (NOV 2021)

52.217-8 Option to Extend Services (NOV 1999)

52.217-9 Option to Extend the Term of the Contract (MAR 2000);

52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984)

52.239-1 Privacy or Security Safeguards (AUG 1996);

852.203-70 Commercial Advertising (MAY 2019).

852.209-70 Organizational Conflicts of Interest (OCT 2020).

852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (NOV 2022)

852.232-72 Electronic Submission of Payment Requests (NOV 2018).

852.233-70 Protest Content/Alternative Dispute Resolution (SEP 2018).

852.233-71 Alternate Protest Procedure (SEP 2018).

852.273-70 Late Offers (NOV 2021)

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS COMMERCIAL ITEMS (MAY 2024), apples to this requirement. The additional clauses below are incorporated by reference.

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (June 2020) (Pub. L. 109 282) (31 U.S.C. 6101 note).

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) (31 U.S.C. 6101 note).

52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

52.219-28, Post Award Small Business Program Representation (FEB 2024) (15 U.S.C 632(a)(2)).

52.222-3, Convict Labor (June 2003) (E.O. 11755).

52.222-21, Prohibition of Segregated Facilities (APR 2015).

52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2020) (29 U.S.C. 793).

52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O. 13627).

52.225-13, Restrictions on Certain Foreign Purchases (Jan 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.232-33, Payment by Electronic Funds Transfer System for Award Management (Oct 2018) (31 U.S.C. 3332).

52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

52.222-55, Minimum Wages Under Executive Order 13658 (Jan 2022).

52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2022) (E.O. 13706).

There are no additional contract requirement(s) or terms and conditions.

This is not a Defense Priorities and Allocations System (DPAS) rated requitement.

Offers are due 01-13-2025 @ 13:00 MST. All questions/inquiries must be submitted to the Contracting Officer via electronic mail (e-mail) not later than 01-06-2025 @ 13:00 MST. Inquiries submitted via telephone calls will be re-directed to an e-mail submission.

Submit offers or any questions to the attention of Jason Lawrence via email to: jason.lawrence3@va.gov