Z1DA--632-17-107 renovate dialysis (VA-26-00002956)

VISN 2: NEW YORK/ NEW JERSEY VA HEALTHCARE NETWORK 632-17-107: Dialysis Renovation Statement of Work (SOW) July 18, 2025 PROJECT NO. 632-17-107, DIALYSIS RENOVATION This Project will renovate the Dialysis Unit at Bldg. No. 200 at the Northport VA Medical Center, 79 Middleville Road, Northport, NY 11768. The Project includes renovation of approximately 5,330 square feet of existing space located at the third floor of the main hospital building (Building 200). Approximately 60% of this space was previously demolished and partially constructed for clinical space. Work includes abatement, demolition, general construction, alterations, equipment, structural, mechanical, plumbing, fire protection, electrical and fire alarm work. See required work under contract drawings and specifications. The contract duration is 548 calendar days from receipt of Notice to Proceed. Overview of SOW: Electrical Work includes all labor, material, equipment and supervision to perform the required electrical and fire alarm construction work on this project including phased removals of existing equipment and devices as indicated on the drawings, phased installation of new interior. Mechanical Work includes all labor, material, equipment, phased removals of existing mechanical, plumbing and fire protection systems, piping, plumbing fixtures and devices, as indicated on the contract drawings; phased demolition and installation of new units associated ductwork, VAV units, reheat coils and controls; plumbing work as indicated on the drawings. All items as required by the contract drawings and specifications. The renovation includes abatement of all hazardous materials and demolition of all existing utilities deemed not reusable and architectural features within the project area. Demolition of the existing project area includes, but is not limited to the removal of finishes, fixtures, interior walls, ceilings (to the upper floor slab and penetrations), lighting, electrical distribution, HVAC equipment, medical gas systems, fire/alarm systems, IT systems (to include BMS) and any existing/abandoned plumbing/mechanical piping. The Hospital services will remain unchanged throughout construction. Tie-ins are part of the GC s contract. The prime contractor is responsible for all programming, as well as infrastructure build-out and equipment make ready. This would include all temporary installation & removal within the construction/contract area, so areas are not damaged by others. The prime contractor is not responsible for managing healthcare operations within their contract. All Med-Gas devices and system tie-ins are to be performed by the prime contractor and these costs are to be covered under this contract at no additional cost to the Government. Contractor to remove/relocate existing patient lifts from the construction area (as per phasing plan). Contractor to turn over all removed components to the Government. Contractor coordinates with Division 08 with respect to the Physical Access Control (PACS) locking hardware for doors shown with electronic locks. The head-end access control server/workstations exists and the new equipment from this project will be administrated and controlled from the existing system. Contractor to install surveillance cameras. Contractor extent existing paging speaker circuit into renovated space. This contract does not involve VA sensitive information and contractor personnel do not require access to VA systems. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of VA. National Archives and Records Administration (NARA) Records Management 1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion. 2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. 3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. 4. The Department of Veterans Affairs Northport Medical Center and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of The Department of Veterans Affairs Northport Medical Center or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Northport VAMC. The agency must report promptly to NARA in accordance with 36 CFR 1230. 5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment are properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment are no longer required, it shall be returned to The Department of Veterans Affairs Northport Medical Center control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the solicitation. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4). 6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and The Department of Veterans Affairs Northport Medical Center guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. 7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with The Department of Veterans Affairs Northport Medical Center policy. 8. The Contractor shall not create or maintain any records containing any non-public The Department of Veterans Affairs Northport Medical Center information that are not specifically tied to or authorized by the contract. 9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act. 10. The Department of Veterans Affairs Northport Medical Center owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which The Department of Veterans Affairs Northport Medical Center shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20. 11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. CONSTRUCTION MANAGEMENT PLATFORM REQUIREMENTS Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts.  There is no user, license, or subscription fee to the contractor for using this cloud-based platform. Contractor shall accomplish and complete the following tasks upon award of contract: Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc. The access request shall be in writing and include a list of staff. The list shall include the following information: Full Name Company Name Email Address Role/Position on the project (i.e., Project manager, site super) Upon granting access, staff shall complete required ACC training through ProductivityNOW platform within 12 Calendar days. Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days. Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor s failure to utilize the ACC platform as the project s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys. Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertains to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.

VISN 2: NEW YORK/ NEW JERSEY

VA HEALTHCARE NETWORK

632-17-107: Dialysis Renovation

Statement of Work (SOW)

July 18, 2025

PROJECT NO. 632-17-107, DIALYSIS RENOVATION

This Project will renovate the Dialysis Unit at Bldg. No. 200 at the Northport VA Medical Center, 79 Middleville Road, Northport, NY 11768. The Project includes renovation of approximately 5,330 square feet of existing space located at the third floor of the main hospital building (Building 200). Approximately 60% of this space was previously demolished and partially constructed for clinical space. Work includes abatement, demolition, general construction, alterations, equipment, structural, mechanical, plumbing, fire protection, electrical and fire alarm work. See required work under contract drawings and specifications.

The contract duration is 548 calendar days from receipt of Notice to Proceed.

Overview of SOW:

Electrical Work includes all labor, material, equipment and supervision to perform the required electrical and fire alarm construction work on this project including phased removals of existing equipment and devices as indicated on the drawings, phased installation of new interior.

Mechanical Work includes all labor, material, equipment, phased removals of existing mechanical, plumbing and fire protection systems, piping, plumbing fixtures and devices, as indicated on the contract drawings; phased demolition and installation of new units associated ductwork, VAV units, reheat coils and controls; plumbing work as indicated on the drawings. All items as required by the contract drawings and specifications.

The renovation includes abatement of all hazardous materials and demolition of all existing utilities deemed not reusable and architectural features within the project area. Demolition of the existing project area includes, but is not limited to the removal of finishes, fixtures, interior walls, ceilings (to the upper floor slab and penetrations), lighting, electrical distribution, HVAC equipment, medical gas systems, fire/alarm systems, IT systems (to include BMS) and any existing/abandoned plumbing/mechanical piping. The Hospital services will remain unchanged throughout construction. Tie-ins are part of the GC s contract. The prime contractor is responsible for all programming, as well as infrastructure build-out and equipment make ready. This would

include all temporary installation & removal within the construction/contract area, so areas are not damaged by others.

The prime contractor is not responsible for managing healthcare operations within their contract. All Med-Gas devices and system tie-ins are to be performed by the prime contractor and these costs are to be covered under this contract at no additional cost to the Government. Contractor to remove/relocate existing patient lifts from the construction area (as per phasing plan). Contractor to turn over all removed components to the Government. Contractor coordinates with Division 08 with respect to the Physical Access Control (PACS) locking hardware for doors shown with electronic locks. The head-end access control server/workstations exists and the new equipment from this project will be administrated and controlled from the existing system.

Contractor to install surveillance cameras. Contractor extent existing paging speaker circuit into renovated space.

This contract does not involve VA sensitive information and contractor personnel do not require access to VA systems. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way

without the prior written agreement of VA.

National Archives and Records Administration (NARA) Records Management

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies

associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5

U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. The Department of Veterans Affairs Northport Medical Center and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of The Department of Veterans Affairs Northport Medical Center or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Northport VAMC. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment are properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity.

When information, data, documentary material, records and/or equipment are no longer required, it shall be returned to The Department of Veterans Affairs Northport Medical Center control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the solicitation.

Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and The Department of Veterans Affairs Northport Medical Center guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with The Department of Veterans Affairs Northport Medical Center policy.

8. The Contractor shall not create or maintain any records containing any non-public The Department of Veterans Affairs Northport Medical Center information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Department of Veterans Affairs Northport Medical Center owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which The Department of Veterans Affairs Northport Medical Center shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

CONSTRUCTION MANAGEMENT PLATFORM REQUIREMENTS

Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

Contractor shall accomplish and complete the following tasks upon award of contract:

Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award.

Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc.

The access request shall be in writing and include a list of staff. The list shall include the following information:

Full Name

Company Name

Email Address

Role/Position on the project (i.e., Project manager, site super)

Upon granting access, staff shall complete required ACC training through ProductivityNOW platform within 12 Calendar days.

Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days.

Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period.

Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor s failure to utilize the ACC platform as the project s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertains to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform.

Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.