Z1DA--630-23-106 kitchen room service site preparation at manhattan
Closed Solicitation Posted
- Solicitation number
- 36C24222B0050
- Agency
-
Veterans Integrated Service Network 2
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 236220 Commercial and Institutional Building Construction
Notice details come from SAM.gov. Updated .
About this opportunity
This solicitation seeks site preparation services for kitchen renovations at the Manhattan campus of the New York Harbor VA Healthcare System. The Department of Veterans Affairs Veterans Health Administration VISN 2 is procuring all necessary labor, materials and equipment to install new kitchen equipment and prepare dining areas in accordance with provided specifications, drawings and equipment cutsheets. Offerors must be licensed contractors qualified to perform the required electrical, plumbing and general construction work. Proposals are due by July 21, 2022 and will be evaluated based on technical qualifications, past performance and price. The period of performance is 120 calendar days from notice to proceed.
This is a small business set-aside reserved for service-disabled veteran-owned small businesses. The primary NAICS code is 238210 and PSC code R499 covers the construction and renovation services. The estimated value is between $500,000 and $1 million to be performed entirely at the Manhattan VA Medical Center campus located at 423 East 23rd Street in New York, New York.
Notice text
3 versions
Update #3 · Latest ·
Kitchen Room Service Site Preparation, Project Number 630-23-106 - at the NY Harbor Healthcare System - Manhattan Campus 423 East 23rd Street, New York, NY 10010.
The purpose of this modification is to extend the Bid Opening Date. The Bid Opening Date has been extended from July 15, 2022, to Thursday, July 21, 2022, at 2 P.M. via Microsoft Teams. This amendment also revises the Scope of Work to remove the Asbestos Abatement requirement. Please see below revised Scope of Work (SOW).
Statement of Work (Revised)
Project Title: Kitchen Room Service
Project Number: 630-23-106
Description.
The Department of Veterans Affairs NYHHS - Manhattan Campus Nutrition Food Service is moving forward with the VA Nationwide Room Service Meal Initiative to increase patient satisfaction. This project seeks to retrofit and prepare the selected kitchen area to install new equipment. This project involves Architectural, Mechanical electrical - plumbing (MEP) roughing to feed the new kitchen equipment and meet code compliance. Prospective Contractor shall provide all material, labor, and equipment to install and commission new kitchen equipment.
All work shall be completed by the Go Live Milestone of December 2022. The selected Contractor shall provide Stamped As built Drawing per discipline by PE or License Plumber, License Fire Suppression, License Electrician, License Fire Alarm. Drawings shall be provided for reference only. Contractor shall be responsible to verify site conditions. As-built drawing and submittals shall be submitted for VA approval prior to commence work.. All work must be executed by licensed plumber and electrician and per VA Til site; https://www.cfm.va.gov/til/.
Electrical
Provide all electrical feed for selected equipment per manufacture recommendation (Attatchement 2)
Electrical Devices shall meet VA specifications requirements
Remove abandoned electrical devices at kitchen hood area
Core drill floor /slab to rough in all conduit from 2FL up.
Power feeders PCQ, ERP3E, PCT, LCT, RP3E-1, RP3, ERP3E-3, ERP3E-2, ERP3E-1 panels.
Waterproof boxes are required.
Coordinate with equipment supplier/installer (Attachment 2)
Rough in new Fan Coil Unit (4) per manufacture specs coordinate with mechanical contractor
Provide power for abatement contractor
Plumbing
Furnish and Install DCWS-R and DHWS-R for (2) Sinks (Attatchement 2)
Furnish and Install water line for coffee machine per manufacture requirement
Furnish and Install Gas Line to feed burner and grill per code, coordinate with equipment installer
Furnish and Install Fire Suppression System for burner and grill per FDNY and NFPA code
Furnish and Install (2) Water Filters per manufacture requirement (Attachment 2)
Core drill floor /slab to rough in all piping from 2FL up
Demolish abandoned devices
Provide condensate drain for existing walking Cooler Cap to main abandoned lines Pipe Insulation
Coordinate with equipment supplier/installer to meet requirement
Provide water to abatement contractor
HVAC
Upgrade Hood Exhaust Ducts (12) per NFPA/FDNY Code
Provide quarterly Filter /Duct clean up
Test, Adjust and balance new and existing kitchen HVAC
Replace of existing heating device (7 total), steam piping connection, traps, valves and thermostats and all associated appurtenances.
Furnish and Install (6) New heating system with all new associated appurtenances.
Demolish exiting Induction Unit (4) and PTAC Units (2) and all associated appurtenances.
Furnish and Install new PTAC Units (2) total 12KBTU) with all new associated appurtenances.
Furnish and Install new FCU (2) total 12KBTU) with all new associated appurtenances and further BMS control.
General Contractor
GC to coordinate (trades) daily activities
Patch to match existing wall and ceiling
Patch area impacted by the removal of the Induction Units
Open and Close ceiling below at 2Floor level to allow plumbing and electrical rough in.
Install Safety barriers during active work at all times.
Fire stopping all wall/slab penetration
Paint areas impacted by new works including offices.
Scrup and wax 3000 SF Kitchen Floor (potential phasing)
Protect floor, wall, medical equipment
ICRA barrier required at all times
Asbestos Abatement
Removal of Asbestos (pipe insulation) 100 LF
Glovebag Asbestos Abatement
Removal of Asbestos 200 SF
Third Party Inspection (monitor) REMOVED
Fire Alarm
Tie in suppression system to main FA System include graphic to update computer background graphics.
Asbestos Abatement REMOVED
The government will order selected equipment for this project. Contractor shall verify and coordinate with equipment supplier for final tie in. Contractor shall furnish and install the accurate feeds for the selected equipment.
Period of Performance
The Period of Performance (PoP) shall be120 Calendar Days from issuance of Notice to Proceed (NTP).
Work Hours
All work will be executed Off Hours between 7 PM to 4 AM. Work could be schedule during normal business hours (7 AM to 6 PM), but must be requested and approved by the Contracting Officer.
Reference Documents
All Carpentry, Electrical, Mechanical and Plumbing work shall adhere to VA Technical Specifications. Refer to VA Specifications
General Condition
Construction Quality Assurance/Quality Control
Contractor to provide full time Quality Assurance onsite for daily monitoring of quality of work.
Contractor to provide Construction Quality Control Report containing preparatory inspection, initial inspection, and follow-up inspection.
Construction Safety Program
Contractor to provide OSHA Certified Competent Person (CP) Safety Inspector to ensure that the specific safety requirements for construction operations are implemented during facility projects.
Provide daily monitoring and written report of compliance with safety regulations for construction site. Provide daily reports of safety inspections (include safety violations and corrective actions taken).
Participates in the VHA facility multidisciplinary team established for the construction safety committee.
Contractor to fill out and submit ICRA form (Healthcare System Policy No: 138-27) and ILSM form (Healthcare System Policy No: 138-13) for review. These forms must indicate VA required measures to be implemented by the Contractor. Upon approval by the Engineer, forms will be signed as indicated on the forms. These forms must be posted at each worksite by the Contractor. The Contractor shall be responsible to see that these forms are updated as required.
Temporary Parking ONLY to Unload materials
Contractor shall procure offsite parking for their vehicles. Secure offsite parking shall be within ¼ mile of the site, shall be accessible 24 hours per day / 7 days per week for the duration of the project. Contractor shall be responsible for all associated parking fees until completion of the project.
ID Requirements
1.) (1) Government or State issued valid ID s.
2) VA form 0711
3.) TB test.
4.) OSHA training 30.
COVID Safety Protocols
The E.O. requires agencies to include a clause in applicable contracts requiring contractors and subcontractors at any tier to comply with all guidance for contractor workplace locations as published by the Safer Federal Workforce Task Force (Task Force Guidance). The clause applies to solicitations and contracts for services, including construction.
Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool.
Debris Removal
All construction debris will be removed daily. No debris will be allowed to remain overnight or on the weekend. The freight elevators will be used to remove all debris. The hours debris can be removed after 5 PM (17:00 hours) to 5 AM (05:00 hours). The passenger elevators will not be used to remove any debris.
Contractor shall comply with VA Privacy Acts and training requirements. See attachment A.
Update #2 ·
Request for Information (RFIs) Responses
1. Please provide the level of responsibility that the GC will need to employ in coordinating with the kitchen equipment vendor.
R. Equipment supplier and installer will layout equipment location on 3FL Kitchen hood area. GC will coordinate with installer route, path, clearance for equipment for their conduits, pipes, outlets, safety devices, drains and all related work. Following VA and NFPA requirements.
2. Will the GC have to coordinate and schedule the equipment deliveries, storage, and installation with the Kitchen equipment vendor as part of their contract obligations?
R. During equipment installation (by Other) GC must be on site to ensure all required work meet equipment specifications.
3. There is what seems to be an attachment within the specifications on page 32, but we cannot open it. Please provide a copy of this attachment if it genuinely is an attachment.
R. Latest equipment cutsheets attached. Please see attachments for more information.
4. Will the VA be providing a hygienist for the abatement work, or is the GC to hire a third-party hygienist?
R. GC will provide third party inspector.
5. The specifications refer to the hazardous abatement work needing to be accomplished under this contract, but there is no other information. Are there any drawings, reports, or as-builts that can be provided to offer more information?
R. Provide line item for Allowance for potential work. Monitor/sampling and abatement work.
6. Will the VA provide parking spaces since the work will be performed during off-hours?
R. Drop-Off parking only be allowed.
7. Is there an identified laydown area for the GC s dumpster?
R. Loading Dock Island area may be used for that purpose. However, only mini containers up to 3/4 CY will be allowed.
8. Is the identified area for the GC s QC/Supper/SSHO to work from?
R. Room will be provided in the third (3) Floor.
9. Is there an identified area where the GC can store material?
R. Room will be provided in the third (3) Floor.
10. Can you provide as-builts detailing what will be cored through as required under the contract? Looking for elevation section details that show between the floors of what the GC will be coring through.
R. Drawing provided are for reference ONLY.
11. What level of support is needed from the GC for the ancillary system? Or is this included in the kitchen vendor s contract?
R. Furnish and Install all utilities required by equipment manufacture
12. Can you provide the scope of work for which the kitchen equipment vendor is responsible since the GC will be coordinating with them?
R. Latest equipment cutsheets attached.
13. Who is the existing building FA vendor? (Reference sheet 2 Note 1 of drawing file)
R. AFA Protective System, Inc. Please contact Peter Tabatneck Telephone 212-279-5000 XT 1418
14. Are there any preferred brands of PTAC units and portable AC units that need to be included or is the decision up to the GC?
R. PTAC: Applied Comfort, FCU: Daikin and Portable AC: Daikin or approved equal.
15. Please confirm the work on the new PTAC units will be disconnecting existing piping and reconnecting existing piping to the new PTAC?
R. Removal and disposal of existing units. Furnish and install new units with new assembly apparatuses per manufacture.
16. Please provide the insulation specifications if available
R. Please refer to VA Til at https://www.cfm.va.gov/til/
17. Please provide "Attachment 2" referenced on sheet 5 note 2 of the drawings in reference to the electrical scope of work.
R. Latest equipment cutsheets attached
18. Please provide a copy of the VA requirements referenced on sheet 5 note 7 of the drawings in reference to the electrical scope of work.
R. Please refer to VA Til at https://www.cfm.va.gov/til/
19. Drawings issued are all schematic drawings, there are no scaled drawings, please issue proper architectural, plumbing, mechanical and electrical drawings showing the correct scope of the work for each trade with key notes.
R. Drawings are provided for reference ONLY.
20. As this kitchen area is active, what are the work hours? Also please advise if any work has to be done on weekends?
R. PLEASE READ THE SCOPE OF WORK. Not in Regular work schedule as listed hours provided in the SOW. Please refer to Scope of Work for detailed information
21. Is any fire suppression work required? If yes, then please provide detailed drawings and specs.
R. Furnish and Install Fire Suppression per NFPA, FDNY, VA Codes Requirement. Refer to VA Til: https://www.cfm.va.gov/til/
22. Specs indicates Glove bag Asbestos Abatement work, please provide asbestos abatement drawings with scale.
R. Provide line item for Allowance for potential work. Monitor/sampling and abatement work.
23. Are there any new concrete pads required for new equipment? If yes, then please provide detailed drawings. Also please confirm contractor will be allowed to use ready mix concrete bags.
R. Not in the Scope of Work
24. Does plumbing has to be installed above existing ceiling system? Please clarify the scope in detail.
R. Plumbing and Electrical rough in from underneath.
25. Drawing no. 2 of 8, note no.8 states contractor to provide commissioning report. Please clarify in detail which trades commissioning should be involved, also does contractor have to hire third party commissioning agent?
R. Each trade will certify and stamp their work. GC will be responsible to provide to VA with stamped final drawings per trade.
26. Drawing no. 2 of 8, note no.1 states contractor to tie in all new safety devices to building existing FA system. --- Please provide list, count and details of all the new safety devices. No devices shown in the bid documents.
R. GC will furnish and install new fire suppression system for the new range and griddle equipment. Fire Suppression system must be tied the main building Fire Alarm System. GC must follow FDNY and NFPA code.
Included attachments:
1. Equipment Purchased Cutsheet
2. VA ICRA/ILSM Policy
3. Hot Work Permit
Update #1 ·
See page 1
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Z1DA--630-23-106 kitchen room service site preparation at manhattan | Pre-Solicitation |
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