[AMENDED 12/19/2025] Z1DA--595-26-204 Replace Chillers Buildings 1, 2, and 104 DB (VA-26-00013164)

This is an amendment to the below solicitation:
1) Provide the sign in sheet
2) Provide the RFI responses
3) Extend the due date from December 17th , 2025 to January 5, 2026

The Veterans Integrated Service Network 04 (VISN 04) Contracting Office / Lebanon Veteran Administration Medical Center anticipates soliciting a Request for Proposal (RFP) and subsequently awarding a single, Firm-Fixed-Price contract that will be the Best Value to the Government based on evaluation factors and price. The prime contractor is to contract/partner with an Architect Engineering firm to provide design-build services necessary for completion of designs and the construction of the Replace Chillers 1, 2 and 104 project (This is a Design-Build project). All design and construction must be in compliance with applicable codes, VA Design Guides, VA policy/standards, and the terms of this contract. The contractor shall provide all tools, travel, trades, labor, materials, permits, licenses, and supervision for construction of the Chillers design-build project as specified in the Scope of Work. Note: This notice is NOT a request for proposal at this time. Project Scope Summary The Design-Build team shall provide all, labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here along with other specified tasks as further defined in a request for proposal (RFP) for Replace Chillers Building 1,2 104 Project Number 595-26-204. The project shall be designed and completed in accordance with current VA guidelines, EPA requirements, VA Specifications and developed specifically to meet local requirements for the Lebanon VA Medical Center in Lebanon PA. The resultant contract of this procurement is to provide required design completion of the referenced project and perform construction of completed design work. All construction work shall be compliant with VA Master Construction Requirements: https://www.cfm.va.gov/til/spec.asp. Selection/Administration: This project is a Best Value tradeoff two-phase design-build solicitation. Phase I proposals will be evaluated to determine which offerors will be selected to provide an offer for Phase II of the solicitation. The Request for Proposal shall set forth the requirements for responding to Phase I of the solicitation as well as all evaluation factors for both Phases I and Phase II. The solicitation and scope of work will be available at Contracting Opportunities http://SAM.gov. Amendments to the solicitation will also be posted on this website. All parties must obtain solicitation documents and amendments to the solicitation through the website. Hard copies will not be mailed. It is the responsibility of the Contractor to frequently check the website for all notices, amendments, etc., regarding this solicitation. The Government will not be responsible for any notification not sent or received by the Contractor regarding the solicitation. The contract will be awarded in accordance with the procedures specified in the solicitation. This contract is being procured in accordance with the Federal Acquisition Regulation (FAR) Subpart 36.3 Two-Phase Design-Build Selection Procedures. This contract is set-aside 100% for Service-Disabled Veteran-Owned Small Business s (SDVOSB) capable of completing work under the North American Industrial Classification System (NAICS) code 236220 Commercial & Industrial Building & Construction with a size standard of $45.0 million in annual receipts for the past three years. The contract will be awarded as a Firm Fixed Price (FFP) contract. Period of Performance: 270 calendar days from Notice to Proceed (NTP) Magnitude of Construction: In accordance with FAR 36.204(e); Between $1,000,000.00 and $5,000,000.00. All questions pertaining to this solicitation must be received in writing via e-mail to Kaitlyn.Szlachta@va.gov. NO TELEPHONE REQUESTS WILL BE HONORED. All questions and Government responses will be posted to the SAM.gov website. A pre-bid conference/site visit will be conducted for Phase I on Decmber 4th, 2025 9am ET. Attendees will meet at the front entrance of Building 19 on the Lebanon VAMC Campus. A pre-bid site visit for those contractors selected to participate for Phase II will be held at a date and time to be determined. All respondents must be registered in the System Award Management System (SAM) database at time of Phase I submittal. Offerors must be verified by the Small Business Administration (SBA) Veteran Small Business Certification (VetCert) https://veterans.certify.sba.gov/ at time of Phase I submittal. Any offeror not SBA or SAM verified at time of proposal submittal will be disqualified and proposal will be rejected.

RFI's must be submitted to Kaitlyn.Szlachta@va.gov by 12/5/2025 at 4:30 PM Eastern Time. RFI's for Phase 1 will not be accepted after this date and time.

Proposals for Phase 1 are due by 1/5/2026 at 4:00 PM Eastern Time. Proposals must be submitted via email to: Kaitlyn.Szlachta@va.gov AND Elijah.McIntosh@va.gov.

The Veterans Integrated Service Network 04 (VISN 04) Contracting Office / Lebanon Veteran Administration Medical Center anticipates soliciting a Request for Proposal (RFP) and subsequently awarding a single, Firm-Fixed-Price contract that will be the Best Value to the Government based on evaluation factors and price. The prime contractor is to contract/partner with an Architect Engineering firm to provide design-build services necessary for completion of designs and the construction of the Replace Chillers 1, 2 and 104 project (This is a Design-Build project). All design and construction must be in compliance with applicable codes, VA Design Guides, VA policy/standards, and the terms of this contract. The contractor shall provide all tools, travel, trades, labor, materials, permits, licenses, and supervision for construction of the Chillers design-build project as specified in the Scope of Work. Note: This notice is NOT a request for proposal at this time. Project Scope Summary The Design-Build team shall provide all, labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here along with other specified tasks as further defined in a request for proposal (RFP) for Replace Chillers Building 1,2 104 Project Number 595-26-204. The project shall be designed and completed in accordance with current VA guidelines, EPA requirements, VA Specifications and developed specifically to meet local requirements for the Lebanon VA Medical Center in Lebanon PA. The resultant contract of this procurement is to provide required design completion of the referenced project and perform construction of completed design work. All construction work shall be compliant with VA Master Construction Requirements: https://www.cfm.va.gov/til/spec.asp. Selection/Administration: This project is a Best Value tradeoff two-phase design-build solicitation. Phase I proposals will be evaluated to determine which offerors will be selected to provide an offer for Phase II of the solicitation. The Request for Proposal shall set forth the requirements for responding to Phase I of the solicitation as well as all evaluation factors for both Phases I and Phase II. The solicitation and scope of work will be available at Contracting Opportunities http://SAM.gov. Amendments to the solicitation will also be posted on this website. All parties must obtain solicitation documents and amendments to the solicitation through the website. Hard copies will not be mailed. It is the responsibility of the Contractor to frequently check the website for all notices, amendments, etc., regarding this solicitation. The Government will not be responsible for any notification not sent or received by the Contractor regarding the solicitation. The contract will be awarded in accordance with the procedures specified in the solicitation. This contract is being procured in accordance with the Federal Acquisition Regulation (FAR) Subpart 36.3 Two-Phase Design-Build Selection Procedures. This contract is set-aside 100% for Service-Disabled Veteran-Owned Small Business s (SDVOSB) capable of completing work under the North American Industrial Classification System (NAICS) code 236220 Commercial & Industrial Building & Construction with a size standard of $45.0 million in annual receipts for the past three years. The contract will be awarded as a Firm Fixed Price (FFP) contract. Period of Performance: 270 calendar days from Notice to Proceed (NTP) Magnitude of Construction: In accordance with FAR 36.204(e); Between $1,000,000.00 and $5,000,000.00. All questions pertaining to this solicitation must be received in writing via e-mail to Kaitlyn.Szlachta@va.gov. NO TELEPHONE REQUESTS WILL BE HONORED. All questions and Government responses will be posted to the SAM.gov website. A pre-bid conference/site visit will be conducted for Phase I on Decmber 4th, 2025 9am ET. Attendees will meet at the front entrance of Building 19 on the Lebanon VAMC Campus. A pre-bid site visit for those contractors selected to participate for Phase II will be held at a date and time to be determined. All respondents must be registered in the System Award Management System (SAM) database at time of Phase I submittal. Offerors must be verified by the Small Business Administration (SBA) Veteran Small Business Certification (VetCert) https://veterans.certify.sba.gov/ at time of Phase I submittal. Any offeror not SBA or SAM verified at time of proposal submittal will be disqualified and proposal will be rejected.

RFI's must be submitted to Kaitlyn.Szlachta@va.gov by 12/5/2025 at 4:30 PM Eastern Time. RFI's for Phase 1 will not be accepted after this date and time.

Proposals for Phase 1 are due by 12/17/2025 at 4:00 PM Eastern Time. Proposals must be submitted via email to: Kaitlyn.Szlachta@va.gov AND Elijah.McIntosh@va.gov.